Civil Service Commission - September 15, 2014 - Meeting Agenda
AGENDA
Regular Meeting
September 15, 2014
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
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A request to hear an item after 5:00 p.m. should be directed to the Executive |
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CALL TO ORDER & ROLL CALL |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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APPROVAL OF MINUTES |
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ANNOUNCEMENTS |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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CONSENT AGENDA |
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REGULAR AGENDA |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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ADJOURNMENT |
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A.Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
- Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
- Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
- Policy on Materials being Considered by the Commission
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/civilservice, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
- Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
- Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
- Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.
Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
- Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
- Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
- Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
September 15, 2014
2:00 p.m.
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ITEM NO. |
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(1) |
CALL TO ORDER AND ROLL CALL |
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President E. Dennis Normandy |
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Vice President Douglas S. Chan |
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Commissioner Scott R. Heldfond |
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Commissioner Kate Favetti |
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Commissioner Gina M. Roccanova |
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(2) |
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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APPROVAL OF MINUTES - Action Items |
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(3) |
Regular Meeting of August 18, 2014 |
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Recommendation: |
Adopt the minutes. |
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(4) |
Special Meeting of August 22, 2014 |
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Recommendation: |
Adopt the minutes. |
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(5) |
ANNOUNCEMENTS |
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Announcement of changes to the agenda. |
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Other announcements. |
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(6) |
HUMAN RESOURCES DIRECTOR’S REPORT |
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(7) |
EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. |
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(8) |
Review of Request for Approval of Proposed Personal Services Contracts. (File No. 0191-14-8) – Action Item |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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46384-13/14 |
Controller |
$200,000 |
Vendor will provide installation and configuration support of Oracle’s Engineered Systems (Exadata and Exalogic) in order to ensure that the systems are installed and configured correctly in order to provide the performance and redundancy necessary to support the mission critical human resources, benefits and payroll processes of eMerge PeopleSoft 9.0 that will run on the Exadata and Exalogic systems. The Engineered Systems are new to the City and the pay period ending 6/6/2014 will be the first payperiod that the Engineered Systems are used to pay employees. Additional support during the first year of operations is requested in order to ensure that the systems, people and processes the City has deployed to support the new Exadata and Exalogic systems are functioning as expected. |
Regular |
6/30/2015 |
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41873-14/15 |
Public Utilities Commission |
$16,000,000 |
The Water Enterprise is responsible for managing the transmission, treatment, storage and distribution of potable water to SF’s customers plus the operation and maintenance of the storage of non-potable reservoirs, hydroelectric and power facilities (switchyards, transmission lines and distribution lines) and the roads and bridges within the Hetch Hetchy Water and Power (HHWP) project. Contractors will provide services related to operations and management of the HHWP Division. The work includes short duration services in water supply, storage, and transport services; water quality services; water treatment services, wastewater treatment services; power; and division operations and management services. These as-needed tasks include work to meet Federal and State environmental and regulatory agency reporting requirements, conduct ongoing studies and implementation planning to meet the requirements of the Hetchy System Improvement Program (HSIP), as well as support for projects like the San Joaquin Pipeline (SJPL) inspection program. More highly experienced technical support will be required for dam and facility inspections. |
Regular |
11/1/2019 |
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49397-14/15 |
Public Utilities Commission |
$300,000 |
Administer a program that sells discounted residential “laundry-to-landscape” graywater kits, rain barrels and cisterns and provides training and on-site consultation to participants on proper installation and use. Administration also to include program promotion, screening and verification of participant eligibility per San Francisco Public Utilities Commission (SFPUC) criteria, monthly reporting of program participation and progress. |
Regular |
12/31/2018 |
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40875-14/15 |
Public Works |
$7,000,000 |
DPW is seeking an Architectural/Engineering (A/E) Team to be integrated with a City Staff Team to deliver comprehensive architectural, engineering and related services to plan and develop the functional, performance and technical criteria package, and assist in procurement of Design Build Entity for the design and construction of a new Rehabilitation Detention Facility (RDF). |
Regular |
9/30/2019 |
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41211-14/15 |
Public Works |
$4,000,000 |
Department of Public Works (DPW) is seeking a team of qualified consultants to provide construction management support services to the City staff to address the specialized expertise and temporary peak workloads during the pre-construction and construction phases services of the new Traffic Company & Forensic Services Division (TC&FSD) facility. Services include, but are not limited to, budgeting and cost estimating, construction scheduling, constructability reviews, construction administration, and LEED/sustainable building construction management. |
Regular |
12/31/2018 |
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49708-13/14 |
Technology |
$1,500,000 |
The City is seeking a vendor to design a unified communications system for the New General Hospital (Building 25). The system needs be designed to requirements, staged, implemented so as to be stood up and tested and work with existing Department of Public Health systems. Also, the vendor is expected to give technical and end-user training. Vendor is expected to provide after execution support, until June of 2016 (6 months after Building 25 goes live), be available to ensure that various turnover and Mpves, Adds and Changes tasks are handled smoothly, and high-level support. After implementation with target date of May 2015, the vendor shall keep resources on-site through move-in and for one month after, with a ramp-down to fewer resources for the six months after that. Ongoing support for the system will be required as well. The vendor as part of the implementation will be required to help users onto the system for approximately 1,000 users. |
Regular |
6/30/2019 |
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4004-12/13 |
Arts Commission |
Current Approved Amount $330,000 Increase Amount Requested $180,000 New Total Amount Requested $510,000 |
Eight WritersCorps Artists-in-Residence will conduct creative writing classes with youth in need at up to 14 sites in San Francisco. Artists-in-Residence will serve youth who may be educationally disadvantaged, recently immigrated, homeless, incarcerated, or in crisis. Artists-in-Residence will teach and mentor targeted youth to increase their learning, writing and public speaking skills. Artists-in-Residence will plan and organize lesson plans, facilitate writing workshops; compile, design and edit publications of youth writing; and help to organize city-wide literary arts events for participating youth. Artists-in-Residence will work for ten months from September to June. |
Modi- Fication |
Current Approved Duration 9/1/2012-6/30/2013
Additional Duration Requested 7/25/2014-6/30/2015 |
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38452-13/14 |
Municipal Transportation Agency |
Current Approved Amount $100,000 Increase Amount Requested $400,000 New Total Amount Requested $500,000 |
The scope remains as in the earlier contract in addition to the following reasons. Due to the discovery of fuel leaks from three (3) abandoned underground fuel storage tanks adjacent to the project site, more volumes of the excavated soil is expected to be contaminated with hydrocarbon fuels. It is estimated that 30% of the excavation volumes will be contaminated. The modification reflects the estimated increase in the cost for testing and handling the additional soils. |
Modi- Fication |
Current Approved Duration 5/22/2014- 3/31/2018
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4102-10/11 |
Public Works |
Current Approved Amount $12,000,000 Increase Amount Requested $15,000,000 New Total Amount Requested $27,000,000 |
Consultants will perform highly specialized (1) civil engineering tasks that include roadway, curb ramp, and sewer site improvement design, pier and marina renovation related work, traffic and speed data collection; (2) hydrologic engineering tasks that include preparation of sewer system strategic planning, flood control improvements modeling, new developments review, watershed wide system studies, overflow and cumulative impact studies, water quality modeling; and (3) structural engineering tasks that include non-linear analysis, condition assessment reports, field investigations, peer reviews, value engineering, and consultation for various types of structures within Seismic Zone 4. The Department of Public Works (DPW) intends to award four (4) as-needed contracts not to exceed $2,000,000 and a maximum term of 5 years each. The additional time in the PSC Duration is to allow for any delays in processing and awarding the contracts. |
Modi- Fication |
Current Approved Duration 7/1/2011- 1/9/2017
Additional Duration Requested 1/9/2015- 3/31/2020 |
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Recommendation: |
Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. |
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CONSENT AGENDA |
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All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda. |
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(9) |
San Francisco Unified School District’s Report on Exempt Positions under Charter Sections 10.104-16 and 10.104-18 for Class 2615 Student Nutrition Worker. (File No. 0192-14-1) – Action Item |
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Recommendation: |
Accept the report. |
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(10) |
Department of Human Resources’ Report on Exempt Positions under Charter Section 10.104.16 through 10.104.18. (File No. 0189-14-1) – Action Item |
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Recommendation: |
Adopt the report. |
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(11) |
Department of Human Resources’ Report on Future Employment Restrictions from January 1 through June 30, 2014. (File No. 0190-14-1) – Action Item |
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Recommendation: |
Adopt the report. |
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(12) |
Certification of the Highest Prevailing Rate of Wages of Exhibit, Display, or Trade Show Work. (File No. 0193-14-3) – Action Item |
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Recommendation: |
Adopt the report of the Office of Labor Standards Enforcement; Forward to the Board of Supervisors. |
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REGULAR AGENDA |
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(13) |
Recommendation for Revisions to the Civil Service Commission’s Policy on Personal Services Contracts. (File No. 0196-14-5) – Action Item |
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Recommendation: |
Adopt the Executive Officer’s report; direct the Executive Officer to post the proposed revisions to the PSC Policy and to meet and discuss the amendments with any interested stakeholders. |
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(14) |
Recommendation to Amend Civil Service Rule Series 020, Leave of Absence to Expand the List of Persons for Whom Eligible City Employees may take Sick Leave due to Illness or Medical Appointment – Affecting all Employees. (File No. 0197-14-5) – Action Item |
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Recommendation: |
Accept the Executive Officer’s report; direct the Executive Officer to post the proposed revisions for meet and confer with the City’s labor unions. |
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(15) |
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(16) |
ADJOURNMENT |
