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KATHERINE MUNTER President   CAROLENE MARKS Vice President   NIKKI CALMA Commissioner   KAY GULBENGAY Commissioner   DORKA KEEHN Commissioner                    JING XU LEE           Commissioner   ANDREA SHORTER Commissioner   EMILY MURASE, PhD Executive Director

COMMISSION RETREAT MINUTES

Friday, July 25, 2008

9:00 am - 4:00 pm

Pier 1,Port of San Francisco

Washington@ Embarcadero

Bayside Room 1

San Francisco, CA 94111

                     

                        Members Present                                          Staff Present          

                                                President Katherine Munter                   Executive Director Emily Murase, PhD

                                    Commissioner Nikki Calma                    Senior Policy Analyst Ann Lehman

                                    Commissioner Kay Gulbengay                Administrative Analyst Laura Marshall  

                                    Vice President Carolene Marks             Policy Analyst Anu Menon       

                                    Commissioner Andrea Shorter                Grants Administrator Carol Sacco

                                                                                                Policy Analyst Jill Tregor

                                                                                                Commission Secretary Cynthia Vasquez

                                                                                                Intern Holly Nishimura

                                                                                                Intern Christine Ulich                                                                                                                            

                                    Excused: Commissioner Dorka Keehn and Jing Xu Lee

            Public Present:  Cathy Black, Catherine Dodd, Kim Clark, Emberly Cross, Roma Guy, Alix Rosenthal,    Jovida Ross, Heidi Sieck, Zwazzi Sowo, and Beverly Upton.

 

Public comment will taken throughout the meeting.

 

I.          Welcome        

President Munter welcomed the Commissioners, Department staff, and public attendees.  She introduced facilitator Michael Wong.

 

II.        Agenda Review, Goals & Objectives                       

Commissioners and attendees introduced themselves, identified their length of service on the Commission, and the organizations they are affiliated with.  Mr. Wong reviewed the goals, objectives, agenda, and context for the day.

 

Guidelines for the day:

 

·                     One conversation

·                     Active listening

·                     Innovative thinking

·                     Participate on your own terms.

·                     Step up/step back.

·                     Nothing is bad/wrong/stupid.

·                     Everything is good!

·                     Respectful

·                     Being genuine and honest

·                     Clarify participation by the community.

·                     Equal status of participants

·                     Status of women and children as a focus

·                     Create Parking Lot for reserving issues and questions. 

 

Expectations for the retreat session:

·                     Develop strategic vision for the Commission.

·                     Focus on strategies for the Commission

·                     Big picture ideas

·                     Discuss what do we need to do to better the position of the commission as a resource                   and voice for women

·                     Receive the community perspectives on priority issues

·                     Discuss and approve strategic plan

·                     Establish a plan for implementation

·                     Approve work plan that reflects the Commission's vision

·                     Have Department Staff address the needs of the city

·                     Roles with concrete marking points

·                     Understanding roles and responsibilities of staff

·                     Review and develop plans for commission meetings

·                     Create dialogue and can indication between commissioners and staff

·                     Teambuilding

·                     Shared vision

·                     Participation

·                    Getting to know each other better

 

Motion to approve the meeting agenda.

m/s/c (Munter/Marks/Unanimous).

 

III.       Presentation and Dialogue

The retreat was an opportunity for the Commission, Department staff, and the community to discuss how the Commission can have a greater impact, review the 2008 Commission Strategic Plan, and evaluate and plan the Commission meetings for next year.  The impact discussion was anchored by a community representative's panel presentation given by:

·         Dr. Catherine Dodd, Deputy Chief of Staff, Health & Human Services, and former Chief of Staff House to Speaker Nancy Pelosi

·         Roma Guy, former Health Commissioner and early advocate of Healthy San Francisco, San Francisco's universal healthcare access program

·         Alix Rosenthal, Co-Chair of 2007 Women's Summit, National Women's Political Caucus, San Francisco Chapter

·         Heidi Sieck, Co-Chair of 2007 Women's Summit, National Women's Political Caucus, San Francisco Chapter

After the presentation and discussion on the overview of the women’s movement in San Francisco and the role of the Commission, retreat participants held more in-depth, small-group discussions on 3 of the issue areas being analyzed by the Commission in its Status of Women Report.  These areas were:

·         Employment and Economic Development

·         Girls and Young Women

·         Violence Against Women.

 

This was an opportunity to analyze each issues area for stakeholders, partners, and possible outcomes for changing the status of women in San Francisco, with a focus on discerning the unique role and contributions that could be made by the Commission.  Other issue area discussions were not taken up at this retreat because of limited agenda time, but could be addressed at other Commission meetings.  Recommendations for outcomes and actions for the Employment and Economic Development, Girls and Young Women, and Violence Against Women issue areas are included in the Retreat Notes.

 

IV.       Setting Strategic Issues for the Commission

Identifying and framing issues driving the work of the Commission and Department. 

 

V.         Review and Approval of 2008-2009 Commission Strategic Plan.

Commissioners requested that the Department incorporate feedback from the retreat into the strategic plan.  The Commissioners will approve a final draft at the next Commission meeting. 

 

VI.       2008-2009 Commission Themed-Meetings

Commissioners requested that the Department propose meeting themes based on the strategic plan at the next Commission meeting. 

 

VII.      Approval of Minutes                                                         

President Munter announced that the minutes from June 25, 2008 will be approved at the August Commission meeting.

                                                                                                

             VIII.   Executive Director's Reports                       

            Dr. Murase referred Commissioners to her written reportand announced that in an effort to help the         budget deficit, Department Heads from across the city agreed to a salary concession of a 5-day unpaid    furlough effective July 1.   

 

            IX.       Nominations of Officers for 2008-2009

President Munter thanked the Commission and Staff for their support during her year as President. 

Motion to nominate Andrea Shorter for President and Kay Gulbengay as Vice President for 2008-2009 year. 

m/s/c (Munter/Calma/Unanimous).

 

Commissioner Marks requested convening a Bylaw's Committee to review the current by-laws and research the effectiveness of having two Vice Presidents.  Commissioner Calma volunteered to sit on the By-laws Committee.

           

            XI.       Public Comment                                            

Ms. Kim Clark suggested having a longer retreat in the future to allow more time to discuss larger issues that affect women and girls. 

 

Community members thanked the Department and Commission for a great retreat and all of the work and support they provide. 

     

XII.      Adjournment  

 

 

            Motion to adjourn meeting.

            m/s/c (Munter/Nicky/Unanimous).

            Meeting adjourned at 3:50 pm.

           

American Sign Language interpreters and a Sound Amplification System provided upon request with 48-hour advance notice to

415-252-2570. Translation into languages other than English is also available with 48-hour notice. Limited accessible street parking available.  Accessible MUNI Metro station in the Van Ness Station and lines are J, K, L, M and N.  Accessible MUNI Lines are the 6, 7, 9, 42, 47, 49, and 71 lines.   Accessible seating for persons with disabilities (including those using wheelchairs) will be available.  Meeting proceedings available in alternative formats.  In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.  To obtain a disability-related modification or accommodation, including auxiliary aids or services, to participate in the meeting, please contact the Department on the Status of Women at least two business days before the meeting at 415-252-2570 (Voice) or 415-252-2550 (TTD).  The Board of Supervisors has amended the Sunshine Ordinance by adding provision 67A.1.  The provision is effective as of January 21, 2001.

 

The ringing of and use of cell phones, pagers, and similar sound producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager or other similar sound-producing electronic devices.

 

Explanatory documents: For copies of explanatory documents listed in this agenda, and other related materials received by COSW, please contact the Department on the Status of Women at 25 Van Ness Ave, Suite 130, San Francisco, CA  94102; phone: 415-252-2570, fax:  415-252-2575.   Also, to the extent possible, documents will be available on the COSW website at http://www.sfgov.org/cosw.

 

Know Your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decision in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance, or to report a violation of the Ordinance, contact the Sunshine Ordinance Task Force at 415-554-7724.  To obtain a free copy of the Sunshine Ordinance contact the  Sunshine Ordinance Task Force, City Hall, Room 244, 1 Dr. Carlton B. Goodlett Place, San Francisco, CA 94102-4689, phone: 415-554-7724, fax: 415-554-7854.  Copies of the Sunshine Ordinance can also be obtained from the San Francisco Public Library and on the City’s website at www.sfgov.org.

 

Lobbyist Registration and Reporting Requirements

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code § 2.100] to register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Avenue, Suite 220, San Francisco, CA  94102; phone: 415-252-3100, fax: 415-252-3112; web site: sfgov.org/ethics.