Data_Collection
2009 2008 2007 2006 2005 2004 2003 2002 Justice and Courage Project
Data Collection Committee
February 7, 2003, 8:00a.m.-10:00a.m.
875 Stevenson, 5th Floor
Minutes
Attendees:
Oli Sadler, Department of Telecommunications & Information Services
Susan Fahey, Sheriff's Department
Nixon Lazaro, Adult Probation Department
Linda Klee, District Attorney's Office
Reg Smith, District Attorney's Office
Van Ly, District Attorney's Office
Jay Banfield, Office of the Treasurer & Tax Collector
Gianrico Pierucci, Police Department
Kerry Dalrymple, Emergency Communication Department
Rosario Navarrette, Department on the Status of Women
Justine McGonagle, Department on the Status of Women
Chair Oli Sadler from DTIS welcomed the Committee members and thanked them for attending at the early hour (8 a.m.).
Oli Sadler started with the flowcharts, explaining that juvenile matters would not be considered by prior agreement. Discussion followed on the possibility of victims going straight to adult probation. ECD representative pointed that or instead of and should be used i.e. "shelter or dispatches police."
A new column has been created to make sure all information had a place. Oli Sadler also wanted to make sure the committee considered "fixes," whether short or long term. CAD (computer aided dispatch) is not printed out by ECD, and goes to the D.A. Officer Officer Pierucci stated that the police will create a paper document. Print out of 911 calls is different from 911 report, which deals with calls to locations. (i.e. print out of past events.)
Kerry Dalrymple stated that not every 911 call gets entered into CAD and 50% of CAD would not be 911 calls. Every phone call is taped, however. To get the tape you can search in CAD. There are six incoming lines to 911, some of them non-emergency lines.
If you need emergency assistance, the information will be entered into CAD. If non-emergency, if there is a language barrier or if the party may not call back, ECD will keep the party on the 911 line.
Oli Sadler stated that the domestic violence code is not used in capturing the information. Kerry Dalrymple said that because they only recorded thirty-seven D.V. calls, and because of the low number, a training bulletin was issued that has improved the reporting of DV cases. The suffix DV was asked to be used. An 800 % increase has occurred since last November on cases with the DV suffix.
Kerry Dalrymple talked about "who does this coding help." There are about 15 codes, for assault; with a "D.V." added at the end. Police details could catch the D.V. codes, and Officer Pierucci said the codes are helpful. Continuous training would be helpful.
The police involvement flow chart was then discussed. CAD record is automatically sent to Police. Dalrymple said that calls can be coded as D.V., but should they all be coded with DV? Linda Klee pointed out that if the information were used in a report, it may be problematic because it may be inaccurate.
Oli Sadler talked about the importance of measures. Are we doing better or the same? Continuing with police, the CABLE and CLETS systems are used.
Challenges and Gaps
Paper routed stay away orders can cause delay. CMS entry is 1 to 3 days. CABLE is limited to pre-defined fields, no narrative is available. Linda Klee pointed out that line deputies have no access to CAD, i.e. only investigators, and limited access to CLETS. Van Ly in the D.A. domestic violence unit talked about the unit's concerns. Linda Klee pointed that since 90% of the cases that come to the office are misdemeanors.
If the DA had access to CAD or CLETS on the desktop. Officer Pierucci pointed out that there is a lag in officers getting computers and that the lag could prevent implementation of some items.
Linda Klee pointed out that an "on the screen" automated police report form is necessary. (i.e. electronic version of the report itself.) The use of cameras and cost of film seemed to be an issue. Linda Klee mentioned that each department should have access to information.
Oli Sadler then moved from the responding officer to the DVRU with SFPD reports. Officer Pierucci said that contact is made with the victim in felony and misdemeanor bookings. A potential gap or training issue is that all DV misdemeanors should be booked not cited.
Oli Sadler promised a breakout between felony and misdemeanor cases. Felony, misdemeanor and suspect would be three useful categories or processes. Oli Sadler said she would work with Officer Pierucci to complete the section.
The warrants area presented another gap. Van Ly said that the lack of timely entering of information into CLETS sometimes causes problems. A glossary of codes was suggested as a fix.
Due to time considerations, Oli Sadler suggested that instead of finishing the other departments, the fixes should be fine tuned. Reg Smith suggested that the CLETS on desktops could be accomplished with little cost because DOJ approval had been obtained.
The individual fixes were evaluated for short, medium and long term considerations. The gaps were evaluated, such as no access to CAD for ADA's.
The entire chart was not completed. Rosario Navarrette mentioned the Oversight Panel meeting where some of the answers could be obtained.
Oli Sadler next brought up metrics, i.e. how we measure progress. Linda Klee pointed out that as the Chief of Training, the DA's office has regularly scheduled training sessions that can incorporate other departmental concerns. She said she would email the information to the departments so that the issues could be discussed before the next meeting.
A half-day retreat was discussed as a way to quickly resolve issues and prioritize concerns. A time would be coordinated and 1-5 p.m. was suggested as a possible time. The meeting adjourned at 10:00a.m.
