Meeting Information

I.

Calling of the Meeting to Order - Diane B. Wilsey, President

A meeting of the Executive Committee of the Board of Trustees of the Fine Arts Museums of San Francisco was held on Thursday, May 11, 2000, in the 6^th Floor Conference Room of the Museums’ Administrative Offices at 233 Post Street, San Francisco. A quorum being present, the meeting was called to order at 12:25 p.m. by Mrs. Alfred S. Wilsey, President, who welcomed Trustees George Hecksher, Michael E. O’Neill, and Mrs. Thomas P. Rohlen, newly elected members of the Executive Committee. President Wilsey presided; Mrs. Gough acted as Secretary.

II.

Calling of the Roll

Present:

Alvin H. Baum, Jr.

Richard P. Essey

George Hecksher

J. Burgess Jamieson

Diane B. Lloyd-Butler, Vice President/Audience Development

J. Alec Merriam, Vice President/Collections

Nion McEvoy

Michael E. O’Neill

Mrs. Thomas P. Rohlen

Mrs. Alfred S. Wilsey, Chairman

Excused:

Belva Davis, Vice President/Civic Affairs

Mrs. Ray Dolby, Vice President/Annual Support

Richard P. Finn, Vice President/Finance

Other Trustees in Attendance:

T. Robert Burke, Interim Chair, Budget Committee

Mrs. Charles F. Willis, Chair, Education Committee

III.

Report of the President - Diane B. Wilsey

On motion, duly seconded, there being no discussion among the Trustees or members of the public, the minutes of the April 13, 2000 meeting of the Board of Trustees, having been mailed in advance to all Trustees, were unanimously approved.

President Wilsey reported on the May 2-10, 2000 Associates Trip to Switzerland, which included tours of collections and museums in Zurich and a visit with Herzog and de Meuron Architekten AG in Basel. The trip concluded in London with a preview of the new Tate Gallery of Modern Art. The remarkable $210 million Tate Modern, designed by Herzog & de Meuron Architekten AG and located in the old Bankside power station, officially opens to the public today. The following articles featuring the Tate Modern and Herzog & de Meuron were circulated: "Let There Be Light", Talk Magazine, May 2000; "Triumph of the Tate," Vanity Fair, May 2000; "A Symbol of Renewal in South London," The New York Times, May 1, 2000; "A Powerhouse of Art in London," San Francisco Chronicle, May 10, 2000; and "England’s Hottest Ticket," The Wall Street Journal, May 11, 2000.

Meetings are being scheduled between City officials and representatives of Safe Golden Gate Park, a new organization formed by a group of skaters, cyclists and public transit advocates. Safe Golden Gate Park is proposing a November ballot initiative that would extend the Sunday closure of John F. Kennedy Drive in Golden Gate Park to Saturdays. The Sunday road closure has had a negative impact on attendance at the California Academy of Sciences and the de Young Museum. Holding back the initiative until after the garage is built would be beneficial to both Museums. The Executive Committee will be kept apprised of future developments.

President Wilsey advised that the June 8 - 10 National Council meeting has been scheduled to coincide with the June 8^th opening of the exhibition, Wayne Thiebaud: A Paintings Retrospective, at the Legion of Honor. A business meeting will be held on June 9^th and other activities include a day in Sausalito with a visit to the Marin Headlands Center.

IV.

Director’s Report - Harry S. Parker III

Mr. Parker advised that the passage of Proposition G broadened Sunshine Ordinance laws relating to public meetings, public records, contracts and private entities doing business with the City and County of San Francisco. A training session for Trustees on amendments to The Sunshine Ordinance was conducted by Deputy City Attorneys on April 13, 2000. At the request of Mr. Parker, Judy Gough, Executive Secretary for Museums, provided a report on the status of the Fine Arts Museums’ compliance. Mrs. Gough noted that her following report primarily addresses public meeting and public records requirements.

• Meeting notices, agendas and minutes of the Board of Trustees and the Executive Committee of the Board of Trustees for the past three years, 1997, 1998, and 1999 will be posted on the City’s website by June 2, 2000 with year 2000 to date posted no later than June 30^th.

• Agendas of regular meetings will be posted at least 72 hours before a meeting on the Museums’ website, and at the San Francisco Public Library in Civic Center, the de Young Museum, the Legion of Honor and the Post Street Administrative Offices.

• Seventy-two hour advance notice of special meetings will be provided.

• Audiotapes of meetings of the Board of Trustees and the Executive Committee will be retained permanently.

• Attachments or appendices pertaining to meeting agenda items will be identified and each agenda item designated as being a matter for action or discussion.

• A brief statement of each speaker’s remarks during public comment will be included as part of the meeting minutes.

• Bequests and donations of cash or gifts of works of art to the Fine Arts Museums of San Francisco will be disclosed, and any financial interest the donor has involving the City will be required to be disclosed as well.

Mr. Parker noted that bequests and works of art are routinely reported to the Board, however, the new requirements, as discussed at the April Board meeting by Deputy City

IV.

Director’s Report - Harry S. Parker III (continued)

Attorneys Miriam Stombler and Claire Sylvia, now mandate disclosure of the amount and source of all gifts and whether the contributor has any financial interest in the City. In the future, it will be necessary for the Fine Arts Museums Board by resolution to acknowledge funding received from the Corporation of The Fine Arts Museums on a quarterly basis. Also, it was announced that a Sunshine Ordinance training videotape will soon be available to assist Trustees, who were unable to attend the April 13^th Board meeting, in meeting the training requirement.

2. Report on the Annual McNeil Volunteer Recognition Award Program

Carole and Robert McNeil have generously renewed their support of the Volunteer Recognition Award Program for a third year. The award program presents an exciting opportunity to acknowledge the achievements of many individuals, who support the Museums on a voluntary basis. Museum volunteers, docents, and members of FAM supporting organizations will be eligible for nomination.

Mr. Parker presented the following resolution:

RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby authorize the Controller of the City and County of San Francisco to transfer monthly excess revenue over monthly admission operating expenses in the Admission Fund (15CRF RPD) Index Code 615001 to Project PFAADM, Index Code 61500 on a monthly basis for the fiscal year 2000-2001 in conjunction with the Asian Art Museum transfer of monies into Project PAA002; and, be it

FURTHER RESOLVED, That the funds in Project PFAADM are to be used to reimburse the Corporation of The Fine Arts Museums for expenses incurred on behalf of the Museums.

A motion was made and seconded to approve the resolution. Mr. Parker noted that after the de Young Museum closes on December 31, 2000, the Asian Art Museum will keep the net proceeds of its own admission revenue. There was no discussion among Trustees or members of the public. The Executive Committee voted unanimously to adopt the resolution as Board Resolution 1346.

IV.

Director’s Report - Harry S. Parker III

The Museums’ proposed budget for fiscal year 2000-2001 has been submitted to the Mayor’s Budget Office. The closure of the de Young Museum on December 31, 2000 has made the budget more complicated. The results of the City’s Budget Office will be known by late July.

Georgia O’Keeffe: The Poetry of Things on exhibit at the Legion of Honor continues to draw record crowds. It closes on May 14^th with Wayne Thiebaud: A Paintings Retrospective scheduled to open on June 10^th and runs through September 3^rd. A high level of summer attendance is anticipated.

V.

Report of the Education Committee - Mrs. Charles F. Willis, Chair

1. Report on the Education Council Event - Treasure Hunt, June 12, 2000, 4:30 p.m. to 7 p.m., de Young Museum

Chair Willis noted that the Education Council has been established in an effort to attract a younger audience to the Museums. The purpose of the Council is to involve young individuals and families in the Fine Arts Museums and its education programs. An annual membership fee of $250 is charged.

A Treasure Hunt for all ages at the de Young Museum on June 12^th from 4:30 to 7 p.m. has been planned as a kick-off event for the Education Council. Co-chairs of the event are Jenny and Richard Emerson and Nancy and Charles Willis. The Steering Committee is comprised of Jennifer and Douglas Biederbeck, Diane and Tom Lloyd-Butler, Leslie and John Clayton, Tracey and Phil Haigney, Kelley and Don Johnson, Allison Speer, Dana and James Tananbaum, Trevor Traina, and Summer and Brooks Walker.

The Executive Committee expressed appreciation to Chair Willis for her efforts in organizing the Education Council and the kick-off event.

VI.

Public Comment

Members of the public may address the Executive Committee on items not on the agenda that are within the subject matter jurisdiction of the Fine Arts Museums of San Francisco. Speakers may address the Executive Committee for up to three minutes; the President or the Board of Trustees may limit the total comment to thirty minutes.

VII.

Meeting Schedule, Future Events and Current and Future Exhibits

Date Time Location

September 7, 2000 Noon 233 Post Street, SF (Change)

November 9, 2000 Noon 233 Post Street, SF

December 14, 2000 Noon 233 Post Street, SF

Date Time Location

June 8, 2000 3 p.m. Gallery 23, de Young Museum (Change)

October 12, 2000 3 p.m. Gallery 23, de Young Museum

Date Event

May 9-14, 2000 Youth Arts Festival

May 18, 2000 Opening Event - 2000 BC: The Bruce Conner Story

June 8, 2000 Opening Event - Wayne Thiebaud: A Paintings

September 21, 2000 Opening Event - The Kingdoms of Edward Hicks

October 5, 2000 Opening Event - Anderson Collection of Graphic Arts

December 14, 2000 Elegant Christmas Party

*Exhibitions organized by FAMSF

Title Date Museum/Gallery

Gallery One - Exhibition for Children Ongoing de Young Gallery One

Artists Studio* Ongoing de Young 5

Early San Francisco Artists and 10/01/99-04/06/00 City Hall

Visionaries*

A New de Young in Golden Gate Park: 10/14/99-12/31/00 de Young 36/37

Concept Plan by Herzog and de Meuron*

Two Major Acquisitions for a New 10/14/99-04/16/00 de Young 27

de Young

VII.

Meeting Schedule, Future Events and Current and Future Exhibits (continued)

*Exhibitions organized by FAMSF

Title Date Museum/Gallery

Between the Black Desert and the Red: 12/18/99-06/25/00 de Young 29-30/27

Turkman Carpets from The Wiedersperg

Collection*

Anderson: Legendary Lithography: 02/05/00-05/28/00 Legion F

Prints from ULAE*

Logan Book Gallery: Artists Books 02/05/00-06/18/00 Legion L

from ULAE*

Georgia O’Keeffe: The Poetry of 02/19/00-05/14/00 Legion A-D &

of Things Rosekrans

Picturing San Francisco 1850-2000* 03/04/00-05/01/00 de Young 35/39

Wedding Dresses from the Permanent 03/04/00-12/31/00 de Young 22

Collection*

Recent Acquisitions from the Achenbach 04/08/00-08/06/00 Legion Gal. 1

Foundation for Graphic Arts 1997-1999*

Crown Point Press rotation* 04/10/00-07/23/00 de Young 27 Hall

Leonard Baskin* 05/27/00-08/27/00 de Young 39

Youth Arts Festival 05/09/00-05/14/00 de Young 27, Hearst

2000 BC: The Bruce Conner Story 05/20/00-07/30/00 de Young 41/44

Part II

Wayne Thiebaud: A Paintings 06/10/00-09/03/00 Legion B-F &

Retrospective* Rosekrans

Logan Book Gallery* 07/01/00-10/22/00 Legion L

Recent Acquisitions Ethnographic Textiles* 07/22/00-12/31/00 de Young 28-30

Crown Point Press rotation* 07/24/00-10/29/00 de Young 27 Hall

John Gutmann African Bequest* 08/00/00-12/31/00 de Young 43

John Gutmann Photograph Bequest* 09/06/00-12/31/00 de Young 39

Berolzheimer Old Master Prints* 09/09/00-12/10/00 Legion Gal. 1

The Kingdoms of Edward Hicks 09/23/00-12/31/00 de Young 44 B

Art for Elders 09/27/00-10/08/00 de Young 27

Anderson Collection of Graphic Arts* 10/07/00-12/31/00 Legion A-F

VII.

Adjournment - Diane B. Wilsey, President

Prior to adjournment, Trustee Essey suggested that consideration be given to listing female Trustees on future agendas by first rather than married names.

There being no further business, President Wilsey adjourned the meeting at 12:45 p.m.

Respectfully submitted,

Judy Gough

Executive Secretary

Museums

Note: These minutes set forth all actions taken up by the Executive Committee on matters stated, but not necessarily in the order in which the matters were considered.

Immediately following this meeting, the Corporation of The Fine Arts Museums held a meeting of its Executive Committee.

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