Meeting Information

I.

Calling of the Meeting to Order - Diane B. Wilsey, President

A meeting of the Executive Committee of the Board of Trustees of the Fine Arts Museums of San Francisco was held on Thursday, March 9, 2000, in the 6^th Floor Conference Room of the Museums’ Administrative Offices at 233 Post Street, San Francisco. A quorum being present, the meeting was called to order at 12:25 p.m. by Mrs. Alfred S. Wilsey, President. President Wilsey presided; Mrs. Gough acted as Secretary.

II.

Calling of the Roll

Alvin H. Baum, Jr.

Belva Davis

Richard P. Essey

Ms. Frankie Jacobs Gillette, Vice President/Civic Affairs

Diane B. Lloyd-Butler, Vice President/Audience Development

J. Alec Merriam, Vice President/Collections

Nion McEvoy

Steven MacGregor Read, Vice President/Facilities

Mrs. Alfred S. Wilsey, Chairman

Excused:

Mrs. Ray Dolby/Vice President/Annual Support

Richard P. Finn, Vice President/Finance

J. Burgess Jamieson

Mrs. Harry H. Wetzel

Other Trustees in Attendance:

Ruth Asawa

Mrs. Barbara B. Carleton

Mrs. William B. MacColl, Jr.

Michael E. O’Neill

III.

Report of the President - Diane B. Wilsey

On motion, duly seconded, there being no discussion among the Trustees or members of the public, the minutes of the January 13, 2000 meeting of the Board of Trustees, having been mailed in advance to all Trustees, were unanimously approved.

Trustee Emerita Mrs. William B. MacColl, Jr., a member of the Concourse Authority, provided the following report. Proposition J, passed by San Francisco voters in June 1998, approved the construction of a garage under the Concourse in Golden Gate Park to provide easier access to the museums. The Concourse Authority is in the process of hiring staff, who should be in place in the next two to three weeks. The next meeting of the Authority will be held at the end of April, which will focus on a review of the Bechtel garage study. Marilyn Smulyan, Concourse Authority member, has assumed responsibility for developing an alternate transportation plan for Golden Gate Park. Meetings of the Concourse Authority are open to the public.

In response to questions raised, President Wilsey noted that Warren Hellman and George Hume, Co-Chairs of the Music Concourse and Garage Fund Steering Committee, have emphasized the critical importance of the support of the Boards of Trustees of the California Academy of Sciences and the Fine Arts Museums for the $40 million garage project. Following the presentation on the Concourse garage at the October 1999 meeting of the Board of Trustees, it was agreed that members of both Boards would be solicited by letter for donations to the project. Trustee participation in this effort was encouraged.

Mr. Parker reported that a group of skaters, cyclists and public transit advocates have formed a new organization, Safe Golden Gate Park, which is proposing a November ballot initiative that would extend the Sunday closure of John F. Kennedy Drive in Golden Gate Park to Saturdays. The Sunday road closure has had a negative impact on attendance at the California Academy of Sciences and the de Young Museum. Holding back the initiative until after the garage is built would be beneficial to both Museums.

III.

Report of the President - Diane B. Wilsey (continued)

It is anticipated that San Francisco voters will narrowly pass the $87 million general obligation bond measure, which will repair, restore, and retrofit the Academy of Sciences.

Copies of an article by Ken Alexander opposing the new de Young Museum concept plan, which appeared in the February 13, 2000 Sunday edition of the San Francisco Examiner, was circulated as well as subsequent letters to the editor written in opposition or support for the Herzog and de Meuron concept. The letter from Richard W. Niewiarowski, structural engineer and principal of Rutherford & Chekene, clarified the misconception in Mr. Alexander’s article that the existing de Young Museum building can be made seismically safe by increasing the number of braces and pointed out that it would be irresponsible to attempt to retrofit the building. His letter further stated that the bracing is a temporary measure, a holding action intended to buy some time while the permanent solution, a new replacement structure, is designed.

On Friday, March 3, 2000, from 8 to 9 p.m., Harrison Fraker, Dean of the College of Environmental Design, University of California at Berkeley, debated the design of the new de Young Museum with Joseph Fusco, People for a New de Young, on "Take Issue", a Bay TV program. Copies of the taped television show, moderated by Michael Krasney in Pete Wilson’s absence, will be distributed to the Board of Trustees. Trustee Read noted a recent article in the February 19^th - 25^th, 2000 edition of The Economist, "Museums Galore", which mentions Herzog and de Meuron and the de Young Museum. This article will also be circulated to the Board of Trustees.

Mr. Parker advised that the architects are presently preparing the schematic design drawings of the new de Young Museum. Public comment from one individual was then received:

Tomasita Medál - Mr. Parker’s recent reference to the de Young concept design as "Northern California" in style has been very favorably received.

President Wilsey noted that at its meeting on October 14, 1999, the Board of Trustees designated the initial distribution of $2 million from The Katharine Hanrahan Living Trust to the new de Young Museum building project. A second distribution of $1.2 million from The Katharine Hanrahan Living Trust was received on February 29, 2000. President Wilsey read the following resolution:

WHEREAS, The building of a new de Young Museum in Golden Gate Park is the highest institutional priority for the Board of Trustees of the Fine Arts Museums of San Francisco; and

WHEREAS, On October 14, 1999, The Board of Trustees of the Fine Arts Museums of San Francisco designated the initial distribution of $2 million from The Katharine Hanrahan Living Trust to the new de Young Museum building project; and

WHEREAS, A second distribution of $1.2 million from The Katharine Hanrahan Living Trust was received on February 29, 2000; and

WHEREAS, Future distributions from The Katharine Hanrahan Living Trust are expected later this year; now, therefore, be it

RESOLVED, That the Executive Committee of the Board of Trustees at its meeting on March 9, 2000 does hereby designate the second distribution of $1.2 million from The Katharine Hanrahan Living Trust and any future distributions for the new de Young Museum building project; and, be it

FURTHER RESOLVED, That an appropriate naming opportunity honoring Miss Katharine Hanrahan in the new de Young Museum will be identified; and, be it

FURTHER RESOLVED, That the Board of Trustees continues to recognize the extraordinary generosity of Miss Katharine Hanrahan with profound appreciation; and, be it

FURTHER RESOLVED, That the Board of Trustees reiterates its ongoing gratitude to Genelle Relfe, Trustee of The Katharine Hanrahan Living Trust, for her efforts on behalf of the Fine Arts Museums of San Francisco.

On motion, duly seconded, there was no discussion among Trustees or members of the public. The Executive Committee voted unanimously to adopt the above

resolution as Board Resolution 1334.

III.

Report of the President - Diane B. Wilsey (continued)

President Wilsey reported that Arthur Foulds was a security guard at the de Young Museum in the early 1960s. Mr. Foulds had generously named the de Young Museum as beneficiary to receive a portion of his estate. President Wilsey then introduced the following resolution.

WHEREAS, The building of a new de Young Museum in Golden Gate Park is the highest institutional priority for the Board of Trustees of the Fine Arts Museums of San Francisco; and

WHEREAS, On May 6, 1999, Kenneth R. Sullivan, attorney representing the Estate of Arthur Foulds, informed the Museums that Arthur Foulds, a former de Young Museum security guard, had named the de Young Museum as a beneficiary to receive a portion of his estate on condition that a memorial plaque be placed on the walls of said Museum and that the bequest is to be used for the care and maintenance of the Museum and is not to be part of the general funds of the City and County of San Francisco; and

WHEREAS, An initial and final distribution of $492, 230.17 from the Estate of Arthur Foulds was received on March 2, 2000; and

WHEREAS, Additional distributions from the Estate of Arthur Foulds may be received in the future; and

WHEREAS, In recognition of Mr. Fould’s generous support of the M. H. de Young Memorial Museum, the Director of Museums has recommended that the $492,230.17 bequest from the Estate of Arthur Foulds and any additional distributions be designated for the new de Young building project for an enduring aspect of the care and maintenance of the new de Young Museum, such as security equipment; now, therefore, be it

RESOLVED, That the Executive Committee of the Board of Trustees of the Fine Arts Museums of San Francisco does hereby designate the $492,230.17 bequest from the Estate of Arthur Foulds and any additional distributions for the new de Young building project for an enduring aspect of the care and maintenance of the new de Young Museum, such as security equipment; and, be it

III.

Report of the President - Diane B. Wilsey (continued)

FURTHER RESOLVED, That an appropriate memorial plaque will be placed on the walls of the new de Young Museum; and, be it

FURTHER RESOLVED, That the Executive Committee of the Board of Trustees recognizes the extraordinary generosity of Arthur Foulds with profound appreciation.

On motion, duly seconded, there was no discussion among Trustees or members of the public. The Executive Committee voted unanimously to adopt the above resolution as Board Resolution 1335.

The Board of Trustees at its meeting on October 14, 1999 accepted the bequest from Elaine Henderson of her collection of American and Spanish Colonial silver on loan to the Museums. On January 27, 2000, a check in the amount of $45,000, representing a portion of the residue of the Elaine Henderson estate, was received. President Wilsey introduced the following resolution:

WHEREAS, On July 21, 1999, Karen E. Anderson, Trustee of the Elaine Henderson Trust, informed the Museums that Elaine Henderson had named the de Young Museum as a beneficiary to receive both her collection of American and Spanish Colonial silver on loan to the Fine Arts Museums of San Francisco and a portion of the residue of her trust estate; and

WHEREAS, At its meeting on October 14, 1999, the Board of Trustees gratefully accepted the bequest from Elaine Henderson of her collection of American and Spanish Colonial silver on loan to the Museums; and

WHEREAS, A check in the amount of $45,000, representing a portion of the residue of the Elaine Henderson estate, was received by the Fine Arts Museums of San Francisco on January 27, 2000; and

WHEREAS, The building of a new de Young Museum in Golden Gate Park is the highest institutional priority for the Board of Trustees of the Fine Arts Museums of San Francisco; and

III.

Report of the President - Diane B. Wilsey (continued)

WHEREAS, In recognition of Miss Henderson’s generous support of the M. H.de Young Memorial Museum, the Director of Museums has recommended the disposition of the $45,000 in trust estate proceeds and any additional distributions from The Elaine Henderson Trust for the new de Young Museum building project; now, therefore, be it

RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby designate the $45,000 in trust estate proceeds and any additional distributions from The Elaine Henderson Trust for the new de Young Museum building project.

On motion, duly seconded, there was no discussion among Trustees or members of the public. The Executive Committee voted unanimously to adopt the above resolution as Board Resolution 1336.

President Wilsey advised that the initial distribution from the Estate of Effiellen Jeffries has been received by the Fine Arts Museums. She introduced the following resolution:

WHEREAS, On August 10, 1999, Frederica M. Champagne, attorney representing the Estate of Effiellen Jeffries, informed the Museums that Effiellen Jeffries had named the Fine Arts Museums of San Francisco as a beneficiary to receive both a portion of her trust and a portion of her estate; and

WHEREAS, A check in the amount of $2,543.10, representing a bequest from the Effiellen Jeffries Trust, was received by the Fine Arts Museums of San Francisco on December 30, 1999; and

WHEREAS, Future distributions from the estate of Effiellen Jeffries are expected later this year; and

WHEREAS, The building of a new de Young Museum in Golden Gate Park is the highest institutional priority for the Board of Trustees of the Fine Arts Museums of San Francisco; and

WHEREAS, The Director of Museums has recommended the disposition of the bequest of $2,543.10 from the Effiellen Jeffries Trust, as well as future distributions from the estate of Effiellen Jeffries, for the new de Young Museum building project; now, therefore, be it

RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby designate the $2,543.10 from the Effiellen Jeffries Trust, as well as future distributions from the estate of Effiellen Jeffries, for the new de Young

building project.

On motion, duly seconded, there was no discussion among Trustees or members of the public. The Executive Committee voted unanimously to adopt the above resolution as Board Resolution 1337.

IV.

Report of the Director - Harry S. Parker III

Mr. Parker presented the following loan request:

From: Musée de Grenoble, Grenoble, France

For: Eustache Le Sueur

Musée de Grenoble: 03/18/2000 - 07/13/2000

Eustache Le Sueur, French, 1617-1655

Sleeping Venus, circa 1638-1639

Oil on canvas, 48 x 46 (121.9 x 116.8 cm)

Fine Arts Museums of San Francisco, Mildred Anna Williams Collection

Stipulations: The painting will be accompanied by a FAMSF courier to Grenoble and return to San Francisco. All related expenses are to be paid by the requesting organization.

A motion was made and seconded to approve the above loan. There was no discussion among Trustees or members of the public. The Executive Committee voted unanimously to approve the loan subject to the conditions stated.

IV.

Report of the Director - Harry S. Parker III (continued)

1. Consideration and Possible Action to Adopt a Comprehensive Strategic Plan, Goals and Objectives: 2000-2005, and an Emergency Handbook for the Fine Arts Museums of San Francisco for Submission to the American Association of Museums with Other Re-accreditation Materials

As a first step in the re-accreditation process, materials and documents pertaining to all aspects of the Museums’ operations were assembled and submitted to the American Association of Museums (AAM) in early April 1999. In response to the AAM’s review of these materials, two additional documents have been prepared for submission.

The Emergency Handbook for the Fine Arts Museums of San Francisco assembles into one volume basic information pertinent to the Museums’ emergency preparedness effort. The emergency handbooks of the J. Paul Getty Museum and the Asian Art Museum served as resources in the development of the FAMSF emergency handbook.

The Strategic Plan / Goals and Objectives: 2000-2005 combines the goals and objectives of the Museums’ collection development plan, audience development plan, facilities requirements plan, and the financial projections over the next five years into one document. Mr. Parker pointed out that each of these component parts of the Strategic Plan have been discussed at length by the Board of Trustees. It is intended that the Strategic Plan will be valuable to provide clarity and focus to all of the institution’s actions as the organization works towards the completion of the new de Young Museum project.

Mr. Parker advised that every ten years the Fine Arts Museums along with other members museums is subject to re-accreditation review by the AAM. An on-site re-accreditation visit will most likely occur towards the end of this year involving several museum professionals, who will make a determination regarding the Museums’

re-accreditation status.

A motion was made and seconded to approve the Emergency Handbook for the

Fine Arts Museums of San Francisco and the Strategic Plan / Goals and Objectives: 2000 - 2005. There was no discussion among Trustees or members of the public. The Executive Committee voted unanimously to approve these documents. Harry S. Parker III, Director of Museums; Steve Dykes, Deputy Director of Administration and Finance; and Gerry Chow, Foundation and Government Grants Manager; were particularly commended for their efforts in developing these documents.

IV.

Report of the Director - Harry S. Parker III (continued)

Three of the four Dutch paintings stolen from the de Young Museum on December 24, 1978 have been returned and are presently on view at the de Young in Gallery 13, the same gallery from which they were taken. The damaged paintings, Portrait of a Rabbi, attributed to Rembrandt, Anthonie de Lorme’s Interior of the Church of Saint Lawrence, Rotterdam, and River Scene at Night (Harbor Scene) by Aert van der Neer, have been exhibited in an effort to educate the public regarding the important issues of conservation, attribution, and security.

The Museums’ proposed budget for fiscal year 2000-2001 has been submitted to the Mayor’s Budget Office. The results of the Budget Office’s review will be known in the next several months.

George O’Keeffe: The Poetry of Things opened at the Legion of Honor on February 19^th. The exhibition has been attracting large audiences; over 13,000 visitors viewed the exhibit last week. If this level of activity continues through May 14^th, when the exhibit closes to the public, the George O’Keeffe show will be the most popular Legion exhibit since the Museum re-opened in late 1995. Mr. Parker reported that extended Friday evening hours will be implemented in the next several weeks.

A potential exhibition of Vatican Treasures is being considered for Spring 2001. Mr. Parker pointed out that a commercial entity, SFX (the successor to the Bill Graham organization) has entered into an agreement with the Vatican to produce the exhibition. SFX has approached the Fine Arts Museums about its interest in opening the show in San Francisco. The Executive Committee expressed support for proceeding with discussions with SFX. Mr. Parker will keep the Committee apprised of developments.

On Monday, March 6, 2000, a model for Stepping Out, Elizabeth Catlett’s sculpture to be acquired by the Fine Arts Museums in partnership with the Johnnie L. Cochran, Jr. Art Fund, was unveiled at a joint ceremony honoring the artist and the recipients of the year 2000 Women’s History Month Awards. These awards were

conferred under the auspices of the Mayor’s Commission on the Status of Women

IV.

Report of the Director - Harry S. Parker III (continued)

6. Other Informational Item (continued)

and honored outstanding women chosen by each of the members of the San Francisco Board of Supervisors and the Mayor. The event was held at the Legion of Honor and was chaired by Trustee Ms. Frankie Jacobs Gillette, Vice President of Civic Affairs.

V.

Report of the Education Committee - Mrs. Charles F. Willis, Chair

A. Consideration and Possible Action to Adopt a Resolution Confirming the Museums’ Commitment to Provide Meaningful Opportunities and Activities for Docents and Volunteers When the de Young Museum is Closed to the Public for a Period of Approximately Four Years in Order for It to be Vacated and Prepared for the Anticipated Construction Project

In the absence of Trustee Mrs. Chares F. Willis, Chair of the Education Committee, Mr. Parker reported that the Education Committee at its meeting on February 1, 2000, recommended that a resolution be adopted by the Board of Trustees confirming its commitment to provide meaningful opportunities and activities for docents and volunteers when the de Young Museum is closed to the public. This action was recommended in view of the resolution adopted by the Board on January 13, 2000 authorizing the de Young Museum to be closed to the public on December 31, 2000 for a period of approximately four years. The resolution further stated that every effort would be made to retain all current City and COFAM employees throughout the difficult period from closing the old building to re-opening the museum. Mr. Parker then presented the

following resolution:

WHEREAS, The Fine Arts Museums of San Francisco benefits immeasurably from and is dependent upon the constant and devoted efforts of its docents and volunteers on a daily basis; and

WHEREAS, At its meeting on January 13, 2000, the Board of Trustees of the Fine Arts Museums of San Francisco authorized the M. H. de Young Memorial Museum to be closed to the public on December 31, 2000 in order for it to be vacated, so that hazardous material can be removed, followed by an anticipated construction project; and

WHEREAS, The Board of Trustees further resolved at that same meeting that every effort be made to retain all current City and COFAM employees throughout the difficult period from the closing of the old building to re-opening the museum; and

WHEREAS, The Education Committee at its meeting on February 1, 2000 recommended that the Museums confirm its commitment to provide meaningful

V.

Report of the Education Committee - Mrs. Charles F. Willis, Chair (continued)

opportunities and activities for docents and volunteers when the de Young Museum is closed to the public for a period of approximately four years in order for it to be vacated and prepared for the anticipated construction project; now, therefore, be it

RESOLVED, That the Executive Committee of the Board of Trustees does hereby confirm the Museums’ commitment to provide meaningful opportunities and activities for its docents and volunteers when the de Young Museum is closed to the public for a period of approximately four years in order for it to be vacated and prepared for the anticipated construction project.

On motion, duly seconded, there was no discussion among Trustees or members of the public. The Executive Committee voted unanimously to adopt the above resolution as Board Resolution 1338.

VI.

Public Comment

Members of the public may address the Executive Committee on items not on the agenda which are within the subject matter jurisdiction of the Fine Arts Museums of San Francisco. Speakers may address the Executive Committee for up to three minutes. Public comment was received from one individual.

Tomasita Medál - Strongly urged the Board to elect new Trustees reflective of the

diversity of the San Francisco Bay Area and distributed the appended statement for

consideration.

VII.

Meeting Schedule, Future Events and Current and Future Exhibits

Date Time Location

March 9, 2000 Noon 233 Post Street, SF

May 11, 2000 Noon 233 Post Street, SF

September 14, 2000 Noon 233 Post Street, SF

November 9, 2000 Noon 233 Post Street, SF

December 14, 2000 Noon 233 Post Street, SF

VII.

Meeting Schedule, Future Events and Current and Future Exhibits (continued)

Date Time Location

April 13, 2000 3 p.m. Gallery 23, de Young Museum

June 8, 2000 3 p.m. Board Room, Legion of Honor

October 12, 2000 3 p.m. Gallery 23, de Young Museum

Date Event

March 13-17, 2000 Bouquets to Art

March 18-22, 2000 Museum Associates Trip to Santa Fe

May 2-10, 2000 Museum Associates Trip to Basel

May 9-14, 2000 Youth Arts Festival

May 18, 2000 Opening Event - 2000 BC: The Bruce Conner Story

June 8, 2000 Opening Event - Wayne Thiebaud: A Paintings

September 21, 2000 Opening Event - The Kingdoms of Edward Hicks

October 5, 2000 Opening Event - Anderson Collection of Graphic Arts

December 14, 2000 Elegant Christmas Party

*Exhibitions organized by FAMSF

Title Date Museum/Gallery

*Exhibitions organized by FAMSF

Title Date Museum/Gallery

Anderson: Legendary Lithography: 02/05/00-05/28/00 Legion F

Prints from ULAE*

Logan Book Gallery: Artists Books 02/05/00-06/18/00 Legion L

from ULAE*

Georgia O’Keeffe: The Poetry of 02/19/00-05/14/00 Legion A-D &

of Things Rosekrans

Picturing San Francisco 1850-2000* 03/04/00-05/14/00 de Young 35/39

Wedding Dresses from the Permanent 03/04/00-08/26/00 de Young 22

Collection*

Bouquets to Art 03/14/00-03/17/00 Legion

Recent Acquisitions from the Achenbach 04/08/00-07/23/00 Legion TBD

Foundation for Graphic Arts 1997-1999*

Leonard Baskin* 05/06/00-09/10/00 de Young 39

Youth Arts Festival 05/09/00-05/14/00 de Young 27, Hearst

2000 BC: The Bruce Conner Story 05/2/00-07/30/00 de Young 41/44

Part II

Wayne Thiebaud: A Paintings 06/10/00-09/03/00 Legion B-F &

Retrospective* Rosekrans

The Kingdoms of Edward Hicks 09/24/00-01/07/01 de Young 44 A-B

VIII.

Adjournment - Diane B. Wilsey, President

There being no further business, President Wilsey adjourned the meeting at 1:33 p.m.

Respectfully submitted,

Judy Gough

Executive Secretary

Museums

Note: These minutes set forth all actions taken up by the Executive Committee on matters stated, but not necessarily in the order in which the matters were considered.

Immediately following this meeting, the Corporation of The Fine Arts Museums held a meeting of its Executive Committee.

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