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Meeting Information


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Special Meeting Minutes

Thursday, February 19, 2009

5:30 p.m.

City Hall, Room 263

#1 Dr. Carlton B. Goodlett Place

San Francisco, CA 94102




Jacqueline Lingad Ricci, President

Susana Rojas, Vice President

Katharine Albright

Dirk Beijen

Ellouise Patton

Rebecca Woodson


Meeting Minutes


1.      Roll call. 
Commission Vice President called the meeting to order at 5:45 p.m.  Present were Commissioners Beijen, Woodson, Rojas, Albright.  Commissioner Lingad Ricci was excused.  Commissioner Patton was not present. 

2.      Public Comment

There were no public comments.


3.      Review and Approval of Ad Hoc Committee Minutes from November 17, 2008 and Full Commission Minutes of January 14, 2009 (ACTION ITEM)

Motion to approve the minutes by Commissioner Beijen, second by Commissioner Woodson, and approved by the rest of the commission. 

4.      Fiscal Year 2009-1020 Budget (DISCUSSION & ACTION ITEM)

·        Ms. Sue Wong, Director of Finance, Juvenile Probation Department (JPD), summarized the High-Level Budget Summary Memo.

·        The department identified $1.45 million in general fund savings; $1.2 million from new revenue and $250,000 from expense reductions.  The three fees proposed in the upcoming 2009-2010 budget plan are the Juvenile Hall Daily Fee, Juvenile Daily Camp Fee and the Juvenile Record Sealing Fee.  These three fees would yield around $600,000 in new revenue.  Based on the population in the Hall, the range of revenue would be from $350,000 to $1.5 million.  JPD assumed $600,000 in the budget and will not have a 100% collection fee.  JPD also assumed a sliding fee scale in which families will not be charged the maximum fee allowable by the state.

·        The general fund savings is the new partnership with the Department of Public Health that allows JPD to draw down Medi-Cal dollars, referenced as Early and Periodic Screening, Diagnosis and Treatment (EPSDT) program.  Every dollar of general fund that we put into case management services, JPD is able to draw down a dollar from Federal and State Medi-Cal dollars.  This allows us to maintain our CBO budget, which is $2.1 million and allows us to generate $700,000 in general fund savings.  The general fund savings of $250,000 is in expense reductions through position deletions, which has not been identified. 

·        JPD’s budget target reduction was $3.9 million and we have identified only half that amount in general fund savings at $1.45 million. 

·        Commissioner Albright asked if the layoffs were non-programmed positions and not administrative/clerical staff.  Ms. Wong indicated they are administrative positions that do not work directly with the youths.  Commissioner Albright wanted to know if the positions were union and if they followed the union collective bargaining agreements.  Ms. Wong confirmed. 

·        Commissioner Woodson asked if there were any costs associated with collecting these new fees and how it’s reflected in the budget.  Ms. Wong answered that the Treasurer Tax Collector’s office would administer the collection of the fee at $100,000 in costs. 
Public Comment:
Debbie Lehrman, San Francisco Human Services Network.  Ms. Lehrman felt that non-profits should be involved when city leaders make decisions that impact programs regarding the budget process.  She wants the Commission to ask for further cuts in the department for fear the Mayor will make them.
Commissioner Albright wanted to know the process if the Mayor’s office wanted additional cuts.  Per Ms. Allison Magee, Director of Administrative Services, the Mayor’s office will notify them. 
Commissioner Rojas wanted to know the timeline for this process.  Ms. Magee stated that the Mayor submits his budget in June and everything has to be done between now and May and will notify the Commissioners.

·        The FY 09-10 budget proposal was approved. 


5.      Reports to the Commission (DISCUSSION ONLY)

·        Chief’s Report: Chief Siffermann gave an update on Juvenile Justice Center, Log Cabin Ranch and Probation Services:  Population in Hall in January ’08 was 121 youths and 108 in January ‘09.

·        Developed a mini-grant program from $300-700 for the units at Juvenile Hall and Log Cabin Ranch through funding from Zellerbach Foundation to enhance the organization capacity.  There are 20 kids currently at Log Cabin Ranch. 

·        Probation Services has a monthly orientation program for youth who have been placed on probation.  It is designed to increase the minor’s understanding and expectation of being placed on probation, as well as what the parents can do to support the youth. 

·        Commission representation is needed for the Juvenile Justice Coordinating Council (JJCC) and the Facilities Self Inspection Team.

·        JPD received an audit from the Corrections Standards Authority in December ’08 and Chief Siffermann provided a response.  The main item is noncompliance in the year-round school.  Log Cabin and Juvenile Justice Center do not have year-round schools.  We were given 90 days to comply and resolve.  Chief Siffermann contacted the school principal responsible for both facilities, wrote a letter to Superintendent Carlos Garcia and informed the Mayor’s liaison to San Francisco Unified School District (SFUSD). 
Commissioner Albright wanted to know if there has ever been a year-round school or is it a new regulation.  Chief Siffermann said it is not a new regulation and that this is the first time it has been identified as a compliance issue.  Commissioner Albright inquired about the authority to insure that the school is open and whose budget it falls under.  Chief Siffermann said it is the SFUSD’s budget and they are trying to address this. 

·        Commissioner Woodson inquired about JPD’s February 13th response to JJPA’s January 22nd concerns and requested a Youth Assessment & Screening Instrument (YASI) update.  Chief Siffermann stated that a YASI training is scheduled in April.  Mark Morris will be making a full presentation at the Programs Committee Meeting.  Commissioner Woodson would like to be kept updated on Items #7 (Reentry transition for youth returning from out of home placements) and Item #8 (Future/options for Log Cabin Ranch) of the response. 

·        There were no public comments.


6.      Election of Commission President and Vice President Officers – Commission President Lingad Ricci (DISCUSSION AND ACTION ITEM)

·        Commissioner Beijen nominated Commissioner Woodson for president, second by Commissioner Albright, and approved by the rest of the commission.  Commissioner Woodson nominated Commissioner Albright, second by Commissioner Beijen, and approved by the rest of the commission. 

·        There were no public comments.


7.      Future Agenda Items (DISCUSSION and ACTION ITEM)

·        The second draft of the Mayor’s Budget letter to be approved will be an item at the next Full Commission meeting for discussion and action.

·        The Programs Committee meeting is scheduled on 2/26. 

·        Future agenda items will be appointments to committees. 

·        There were no public comments.


8.      Adjournment (ACTION ITEM)

The meeting adjourned at 6:51 PM.