To view graphic version of this page, refresh this page (F5)

Skip to page body

Meeting Information


2009 2008 2007 2006 2005 2004 2003 2002 2001 2000 

MINUTES OF AUGUST 7, 2007 MEETING of the Ad Hoc Committee  of the Juvenile Probation Commission           

 held at Youth Guidance Center  Conference Room  375 Woodside Ave  San Francisco, CA  94127



                                                                                                                                             Ad Hoc Committee
                                                                                                                                 Rebecca Woodson, Chair
                                                                                                                                                      Hully Fetico
                                                                                                                                                    Lidia Stiglich



(ACTION)  Roll Call
The Chair, Comm Woodson, called the meeting to order at 6:15pm  Comm Stiglich was present at the gavel.  Comm Fetico arrived at 6:20pm.



(ACTION) Review and approve meeting minutes of August 31, 2006

The minutes were approved as written.

(public comments)

There were none.



(Public Comment on any matter within the subject matter jurisdiction of the Ad Hoc Committee of the Juvenile Probation Commission)

There were no public present.



(DISCUSSION/ACTION) Continued discussion and proposal of protocol for performance reviews of the Chief Probation Officer, and Commission Secretary.

Comm Woodson said from review of past meeting minutes it looked like the performance evaluation document for the Secretary had been approved.  The Secretary explained that there had not been a formal approval given, or evaluation made. The forms for the Secretary’s and Chief’s evaluation were forms he got from DHR (Gough st.) and can be used or replaced by whatever the Committee preferred. The specific items in the Secretary’s form were put together by himself as suggested areas to be considered. There had never been a delineation of performance areas for the Chief.

The Chief said he had never seen that performance evaluation form before. He can inquire with the Mayor’s office what forms they use. He said he recalled that he prepared a written document to the previous committee covering suggested performance measures. The Secretary didn’t remember such a document and there isn’t one in the office files.  Comm. Woodson asked if he could find that document for them.

The Chief said that the Dept has now begun the evaluation of all staff (where this hasn’t been done in several years). He said that participation in the MEA agreement for pay for performance was conditioned on doing this.

The Committee asked the Secretary to get them the DHR job description of his position, and one of the Chief. 

The Secretary will further revise the draft document that was used by the previous committee and resubmit it to this committee.

There was a discussion about who to get input from regarding the performance of the chief and/or secretary (primarily the chief). This could include people from different sectors that have significant, ongoing interactions with the chief (both from within and outside of the dept).

Comm Woodson will put together some areas, categorized under major divisions, for consideration. The Committee will do the actual review and evaluation and submit their recommendations to the full Commission for approval. The steps to take in gathering the information to be used in evaluating, will be decided on at the next meeting.


Performance Review: Areas of Evaluation (as compiled by Comm Woodson)


1)       FACILITIES (Buildings, Grounds)

(a)     Log Cabin Ranch

(b)    YGC


(a)     Probation Services

(b)     Human Resources

(c)     Affirmative Action w/in Dept.

3)       PROGRAMS

(a)     CBOs

(b)     JDAI

4)       COMMUNITY

(a)     Families

(b)     Schools

5)       FINANCE

(a)     Budget

(b)     Audit Results


(a)     Courts

(b)     District Attorney

(c)     Public Defender

(d)     Police Department

(e)     Probation Officers


(a)     Juvenile Probation Commission

(b)     Board of Supervisors

8)       PERSONAL

(a)     On-going professional education

(b)    Attendance

III.        Performance Review: General Methodology

            1st =      Identify specific goals for each review period

Ex:       violence prevention

Ex:       increased public safety

Ex:       truancy reduction

Ex:       stronger community ties

            2nd =     Identify  measurable results that have been obtained in pursuing these goals

Ex:       items accomplished on Chief’s “To-Do List” from May 25, 2005

            3rd  =     Identify areas of improvement

            4th   =    Determine Overall Evaluation Summary of Chief’s Performance

III.        Performance Review: Timeline

            1st =      By [DATE} Have Chief Prepare Self-Evaluation

2nd =     October, November, December 2008: Meetings with Ad Hoc Committee to Review/Revise/Finalize Evaluation

            3rd  =     By January 1, 2008: Submit Evaluation to full Commission


(public comment)        

there were none.



(ACTION) Adjournment

The committee will meet again on Sept. 25 at 6:30pm at which time it will conclude the evaluation of the Secretary, and review the process of the Chief’s evaluation.

There being no further business, the meeting was adjourned at 7:15pm.