SFGov

back to Juvenile Probation Department home page

Facilities_Committee

2009 2008 2007 2006 2005 2004 2003 2002 2001 2000 MINUTES OF SEPTEMBER 19, 2002 FACILITIES COMMITTEE MEETING
held at Youth Guidance Center Conference Room 375 Woodside Ave San Francisco, Ca 94127

The Minutes of this meeting set forth all actions taken by the Commission on the matters stated, but not necessarily the chronological sequence in which the matters were taken up

1.          (ACTION) Roll Call
The meeting was called to order at 8:45am. Comms. Chuck and Ricci were present at the gavel. Comm. Hale arrived at 8:55am. Also attending were: CPO Williams, N. Cole, J. Chow Winship, M. Lui
2.          (ACTION) Review of Facilities Committee meeting minutes of April 19, 2002.
The minutes were approved as written.
(public comments) There was none.
3.          (DISCUSSION) Public Comment on any matter within the subject matter jurisdiction of the Juvenile Probation Commission.
There was none.
4.          (DISCUSSION) Update on the Replacement Project
Joanne Chow Winship reported. The construction plans are undergoing a final review. The hopeful target date for going out to bid is October, with a construction start of Feb.
The hope is to advertise for construction in Oct., but funding is not finalized until a bid is accepted. The level of funding will be determined by that price. A max of $55 mil. Was approved by the Bd of Supervisors. The Chief mentioned that they hope to have a groundbreaking ceremony in Feb. when the first shovel of dirt can be turned on the project. They are also preparing a plaque or some sign, which will memorialize the relevant people who were behind the JH project being accomplished.
The temporary relocation modules have just gotten their elevator approved. The relocation of services should be complete by mid October. The Dept has also received a suspension of standards from the BOC while construction is going on.
When the modulars are being used, admissions to Juvenile Hall will be direct through the back, for youth being admitted. For visitors, it will be through the area by Dept. 29B. After hours a JH staff will come to the front door to admit people coming to the hall. To avoid any congestion from visitors, there may be a staggering of visitation hours.
There was a question about having parents and others delayed and waiting at the front doors to YGC. This will not be a problem.
(public comments) There was none.
5.          (DISCUSSION) Report on current status of the facilities in the Dept., by staff. (a list was passed out to Committee members)
Norm Cole reported that there is a joint project between the Dept and Laguna Honda Hospital, about to begin. They will be widening the exit road that leads out of the property onto Woodside, to accommodate entry to Laguna Honda, and exit from YGC. There will be traffic controls, which will prevent over use of the adjoining cross streets by exiting cars. There is no compromise of the security around YGC.
Comm. Hale wanted the Dept to be sure to have signs, which announce to the community that we apologize for the inconvenience during construction.
With the concerns for the disruption caused by construction, the Chief said that discussions are going on regarding trying out alternative work schedules, which will lessen the impact on everyone while construction is going on.
Comm. Hale asked if this was going to be hampered by the limited staff we have on line now. Ans. No. The prospect is to do a trial in possibly one unit of JH first.
Comm. Hale asked for specific standards that will be waived so that when the Juvenile Justice Commission does its inspection of the Hall, it will know what to expect.
N. Cole continued to report on facilities:
The fire alarm system is still not in full operation. Mark Lui made a report to the Mayor's office that there has been an average outage of 15% time. They will be meeting with the budget analyst to discuss repairs. The prior request for emergency repairs did not result in funding. J. Winship said that we need to impress on the City that this issue with the fire alarm system may jeopardize the entire JH replacement project, if it causes the BOC to find the Dept out of compliance with safety regs and put a halt to the project.
More recently, the public elevator in the main hallway is out of order. The repair of this elevator will exceed the entire maintenance budget for the entire year.
The key system is getting complete. Still a few doors to be done.
The ADA restrooms on the 2nd floor need locks put in.
The W buildings have had problems recently with security (break-ins with items taken). Parked cars have also been vandalized (broken windows). There has been a private security operation hired to watch the place after hours, but they cost $400/day. There will be other measures looked into to maintain security. There hasn't been an incident since a former Juvenile Hall detainee was re detained. He was a suspect in those incidents. There are renovations being done to W1 to accommodate certain program operations there.
LCRS survey: there is still no money to perform this task. Originally using DPW, it stopped for a while, and now the Dept is attempting to get them to re new the work. It isn't an active project right now.
Comm Hale asked if the Dept possessed knowledge about the conditions and terms upon which the Dept acquired the property for LCRS. N. Cole said no.
There is still a gate project planned for the entry of LCRS, from the main roadway, including a traffic light.
The emergency fire pump replacement is awaiting a certification of a contractor for it. (been waiting for 2 yrs for this).
The swimming pool has been painted. The Rec Hall will get new lighting and windows. The Admin already has the lighting. The counselor stations in the dorms have been redone. These projects are being done with building maintenance funds. The foliage around the lake needs to be controlled.
(public comments) there was none.
6.          Announcements, requests for future agenda items.
Comm. Hale asked the Chief to summarize the meeting held with Comm. Bonilla, Henry Breen of the Vol Aux., and himself regarding LCRS. The Chief said the meeting was called in response to Comm. Bonilla's request to discuss developing a strategy for getting funding and programming for the long-term viability of LCRS and Hidden Valley Ranch. Henry Breen expressed a willingness to do outreach to identify supporters, if he is given direction on where LCRS and HVR are headed. At the meeting, they settled on about a dozen tasks they would try to accomplish, and these parceled out to each person at the meeting; eg. the Chief would obtain the background to the acquisition of the LCRS property. Comm. Bonilla would get in touch with the USTA to see if they can help in any way with the tennis court. H. Breen would look into the athletic field upgrading. The Chief did not remember when the next meeting is scheduled.
Comm. Hale emphasized that once we know what the restrictions are on the use of the property, we would be in a better place to decide what can be done.
Comm. Ricci asked if any of the appearance of the Ranch could be done by the youth. The Chief said that they were going to ask SLUG if they could do any landscaping of the grounds.
Comm. Ricci said that she would like to see if any of the youth could be involved in the maintenance and improvement of the Ranch. She'd go back to some of her contacts to see if they'd support this.
Comm. Ricci wished the Chief a belated happy birthday.
7.          (ACTION) Adjournment
There being no further business, the meeting was adjourned at 10:24 am.

Meeting Information

Facilities_Committee