Finance_Committee
2009 2008 2007 2006 2005 2004 2003 2002 2001 2000 MINUTES OF AUGUST 25, 2000 fINANCE COMMITTEE MEETING
Held at Youth Guidance Center 375 Woodside Ave.. San Francisco, CA 94127
1.
(ACTION) Roll Call
The meeting was called to order at 8:30am by the
Chair, Comm. Jackson-Drake.
Comm. Julian was present at the gavel.
Comm. Hale arrived at 8:40am.
CPO Williams, and Ed Lopatin represented the Department.
2.
(ACTION) Review of Finance Committee meeting minutes
of February 16, 2000.
It was moved, 2nd and approved as
written.
3.
(DISCUSSION) Report on the FY 2000-01 Department
Budget. (Explanatory document: FY 00-01
Budget).
Chief Williams laid out how
they wanted to deal with the budget discussion. First, a summary of the budget and what can be done with these
amounts. Second, the challenges that
will face the Department, also as a result of the final budget. Third, opportunities that are coming down
the pike, which may be available to the Department.
Ed Lopatin went over the
summary sheet. New, significant budget
increases come in computer equipment, and office furniture. $73K for computers, $31K for office
furniture. $79K from MCJC will also
bolster the computer system budget. Even with this, there is a shortfall in
this area.
$375K is for small capital
projects in the Department -ongoing
maintenance projects. The $5million is
the city's portion of the Board Of Corrections monies for the new Juvenile Hall. $717K is from past TANF and current TANF
monies available for usage.
The baseline budget allows
the Department to be flexible in dealing with changing expenditure
demands. Eg. an additional counselor,
hire a management assistant to work in the purchasing division.
The budget analyst came
through the Department to discuss various aspects of the Department's fiscal
needs.
Question: how is the
Department doing by OT? Answer: for the
past fiscal year, grossly overspent, but the exact amount hasn't been tallied
by the controller's yet. There are
extraordinary reasons for some of the OT.
Some examples were given. Each
staff has a "built in" OT expense, because when s/he is not able to fill
his/her shift (due to vacation, illness, training, etc.) someone else needs to
fill in. And if a casual on call cannot be found, OT results. This is not the same for many other Departments
where a missing staff does not demand an immediate replacement.
The Department estimates a
need for about half a million in OT per year.
Comm. Hale raised the idea of creating
a certificate program at nearby universities that could provide a pool of
potential counselors for the Department.
He mentioned Comm. Julian's wife, who is an administrator at Cal
State Hayward, who did a similar thing through her institution. Comm. Julian said that he will speak to her
about this idea. Comm. Hale also
mentioned Elizabeth Goldstein of the Rec. and Park Department, who uses many
part time playground directors. Those
may be potential candidates.
Challenges:
Chief Williams brought up the issue of
costs involved in the relocation of services while the new facilities are being
built in stages. There is no budget for
this in the new fiscal yr budget, so the Department will have to be creative in
finding ways to pay for this. There is
also no budget for doing the investigations of staff
misconduct/discipline. This has been
carried out by the City Attorney's office, at less than their actual cost for
performing the investigations. They are not going to continue doing so for less
than full cost.
Likewise, the cost of doing background checks for
new hires is going to be a challenge on this budget. There are additional costs involved in duplication machines that
have been accumulated over the past 3 years.
In the past 2 years, some TANF monies was available for use in covering
some of these activities, but starting this year, there are none.
Opportunities:
The Repeat Offenders Prevention Project funding
program will have additional monies this year, but the exact amount that this
county may get is unknown. $116K is currently being used from the BOC grant
program, with an additional half million coming from TANF funds. There is also AB 1913, for prevention
programs statewide, but what might come to SF is unknown.
Chief Williams wanted to raise the question of
creating a mechanism of developing unrestricted funds for the Department,
either through a "friends of" type of organization, such as the Library or Rec
and Park has, using the Volunteer Auxiliary, or YGCIC as a non profit umbrella
for this. The committee said that it
would take this under advisement for further discussion.
Comm. Jackson-Drake asked the Chief to get the
more detailed document regarding this to the Commission Secretary to pass along
to the Committee.
asked the
Chief to get the more detailed document regarding this to the Commission
Secretary to pass along to the Committee.
The Chief introduced Jane Kinsler, who is working
with Ed Lopatin.
4.
(DISCUSSION) Public Comment on any matter within the
subject matter jurisdiction of the
Juvenile Probation Commission.
There was none.
5. (ACTION) Adjournment
The meeting was adjourned at
9:27am.
