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Meeting Information



Finance_Committee

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MINUTES OF JANUARY 11, 2001 FINANCE COMMITTEE MEETING
Held at Youth Guidance Center Community Resource Rm (#311)


The Minutes of this meeting set forth all actions taken by the Commission on the matters stated, but not necessarily the chronological sequence in which the matters were taken up


1. (ACTION) Roll Call
The meeting was called to order at 8:15am. by Comm Drake. Comm. Julian was present at the gavel. Comm. Hale was excused.
2. (ACTION) Review of Finance Committee meeting minutes of August 25, 2000.
Comm. Drake cited a duplicated sentence on the last part of item 3. With that deletion, the minutes were approved.
3. (ACTION) Consideration and possible recommendation to full Commission, a renewal of contracts with the California Dept of the Youth Authority, for 1) emergency custody and 2) diagnostic treatment of SF. juvenile wards, not to exceed $10,000 for #1 and $250,000 for #2.
Chief Williams reported that this contract is a normal part of the Dept’s regular operations, and that last year CYA did not inform the Dept that it was due for renewal, so that we have been paying on a case by case basis. This year’s contract is essentially a renewal of the 1999 contract, but with a significant increase for diagnostic treatment, due to rate increases by CYA and the increase numbers being referred to them.
There was no public comment. Upon motion, and seconded, this was approved for full Commission vote.
4. (DISCUSSION) Report on the status of FY 2001-2 budget process.
It was reported that the City was looking at a reduced tax base, so all departments were instructed to submit a baseline budget, with no new requests. In fact, they are asked to absorb a portion of the COLAs. Last year, this Dept. submitted both a baseline and "supplemental" budget and some items in the ’supplemental’ were granted. We will do the same this year because there are additional costs generated by the Juvenile Hall project which are not covered by the grants for it. For sure, it may be more difficult in the future to ask for "more".
The Dept. has held down workers’ comp. so there is a surplus there in the present budget, but a deficit continues in salaries, because of OT. There are 8 vacant counselor positions, and an inadequate "on call" list of temporaries. The combination of counselor vacancies, and increased numbers of detainees in Juvenile Hall during the winter months leads to increased OT.
Utility costs have increased, but Lopatin thinks the Mayor will absorb that for all departments.
One revenue stream to this Dept. is in "4e" payments, which have increased over the years from 2.7 to about 3.2 million. The Mayor’s office has indicated that they might allow departments to increase their baseline budgets by the same level of increases to their revenue lines.
One new expense item is the construction of an internal division for investigations (background checks, violations by staff, etc.), which they hope will be paid for out of the Probation Officers’ Bill of Rights.
There will be additional OT for staff during transferring detainees from JH during reconstruction.
Lopatin commented that there are many items which need updating in this Dept, but go wanting because we are passed over in favor of other depts. It might possibly be for the fact that we have not been in the public’s crosshairs, we have not had any significant problems.
There was a short discussion about loss of employees, upgrading of positions, and the lack of funds in the budget to pay for those positions.

Chief Williams mentioned a staffing analysis that National Juvenile Detention Association will do on the Hall (in Feb).
Comm. Jackson-Drake asked about the timeline for the budget. Lopatin said that the budget is due the end of Feb. They will come to the Committee again in early Feb., and to the full Commission at its Feb. 15 meeting, before sending it in.

5. (DISCUSSION) Public Comment on any matter within the subject matter jurisdiction of the
Juvenile Probation Commission.
There was none. Marybeth Wallace asked if there were any documents related to today’s discussion. Answer: no. there will be in the follow up meetings.
6. (ACTION) Adjournment
          The meeting was adjourned at 9 am.