2.

(ACTION) Review and approval of Minutes of August 15, 2005 meeting.

The minutes were approved as written.

(public comment)

there were none.

3.

(Public Comment on any matter within the subject matter jurisdiction of the Finance Committee of the Juvenile Probation Commission)

There were none.

4.

(DISCUSSION/ACTION) Review the final contract amounts with CBOs, and report on status of contracts.

The Chief referred to a document, which contained all the contractors in a grid, showing the status of each (as requested by the committee).  He has had meetings with Liz Jackson-Simpson and Lonnie Holmes.  He said the bulk of the contracts are in the City Attorney’s office for their review.  There are a few where the providers need to give the Dept certain documents.  He mentioned a particular contract, with the Parenting Skills group.  He said that they have been providing the services, but no contract has been approved (they used to use memorandums of understanding). They seem not to know they needed to come into compliance.  They have mistakenly been working under the assumption they were part of the Probation Dept. They are not part of a 501c3 CBO.

Comm Fetiçō asked about the personal services contracts.  M. Lui said there’s about $45K for the arts and drama programs in juvenile hall.  He reported a change in the contracting process, where personal services contracts don’t have to go through the Mayor’s budget office anymore.

Comm Stiglich asked about the chaplaincy program. She asked whether volunteers couldn’t do it. The Chief said that he could look into it, and maybe ask for a presentation by them. M. Lui said the Interfaith Council funded them until about 3 yrs ago.  The Dept will contact the chaplaincy staff about this.

(public comment)
there were none.

5.

(DISCUSSION/ACTION) Review of the Dept’s fiscal operations, with recap of expenditures, budget projections, and possible recommendations to full commission for changes in any policy, if needed.

M. Lui gave the committee members a spreadsheet that showed an ongoing accounting for expenses  (for major categories) vs. the budgeted amounts.

Some categories were empty because those numbers (bills) haven’t come through yet. Some are billed quarterly or semi annually.  Telephone service doesn’t bill, they directly take it directly out of the Dept’s budget.

The vehicle budget will not change.  The city (city garage) will just take whatever is budgeted (lease and maintenance).  Vehicle leases for $2000/yr. Repairs are looked at closely. More than half the cars in the dept are run on natural gas.  The Chief said that 75% of the cars, by Mayor’s directive, have to be this.

Gas credit cards are used for out of town travel.  Each division is responsible for their own car usage so the division supervisors sign off on those monthly bills.  LCRS supplies its own vehicles gas.  The Chief and Asst Chief have a gas credit card.  There are several credit cards used to fill administration motor pool vehicles.  Only 3 cars are assigned 24/7 in the dept.. to the Chief, Asst. Chief, and Dir. Of LCRS. (Toni Powell)

The work orders consist of power and light, WC, as two examples.  $1.5 mil is allotted to WC.  The Dept is looking into more roles and tasks that counselors out on WC can do that make them more useful, while they are on WC.

Comm Stiglich asked about progress toward merging counselor classes.  The Chief said they are having ongoing discussions with the union on this.  Things are still to be worked out.

There was a short discussion regarding LCRS.

  (public comment)

6.

(DISCUSSION/ACTION)Discussion on earmarking funds to do the evaluative/analytical piece in data collection on how CBO services/youth are doing.

The Chief acknowledged that as we go into the new contract year, they will have to decide how much to set aside to have an evaluative component.  Comm Fetiçō said there are many orgs that can do this component at a reasonable cost.

The Chief also mentioned his preference for funding “super” agencies (CBOs) that would subcontract pieces out of their grant to perform services needed by the Dept.  This has not been discussed or planned for yet. He said they will begin with the JJCC, and decide on the target service areas. This idea may not fly in the current political/community environment, perhaps the commission could help out in

Comm Stiglich asked how many referrals the Dept gets from the SFUSD.  The Chief said they got 3 today.  He said that he wanted to see minor incidents occurring in schools to be dealt within the disciplinary culture of the school rather than elevating it to a criminal matter for our dept.

(public comment)                                                     

Rich Perino, Pres of DPOA, commented that for the amount of money being spent on private agencies (approx $4 mil), you could double the POs in the dept, and triple the counselors at LCRS.

You could set up a special school site of the public schools, for about 300 student (on probation) and staff it with POs. this would at least keep those youth in school, where they are now shunted off to half day affairs, independent studies –home schooling-- or just ignored when not attending at all.

7.

(ACTION) Adjournment

There being no further business the meeting was adjourned at 6:20pm