Finance_Committee
2009 2008 2007 2006 2005 2004 2003 2002 2001 2000 MINUTES OF AUGUST 28, 2006 MEETING of the FINANCE COMMITTEE Of the JUVENILE PROBATION COMMISSION
held at Youth Guidance Center Conference Room 375 Woodside Ave San Francisco, CA 94127
The Minutes of this meeting set forth all actions taken by the Committee on the matters
stated, but not necessarily the chronological sequence in which the matters were taken up
1.
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(ACTION) Roll Call
The Chair, Comm. Beijen called the meeting to order at 5:02pm Comm. Queen was present at the gavel. Comm. Ricci was excused. M Lui represented the Dept. Garry Bieringer attended.
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2.
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(ACTION) Review and approval of Minutes of July 24, 2006 meeting.
Comm. Queen moved to take action on the minutes, in the full Commission meeting, as there would be a quorum of members of the Finance Committee who were at the July 24th meeting, and could act on the minutes. Comm. Beijen agreed.
(public comment)
There were none.
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3.
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(Public Comment on any matter within the subject matter jurisdiction of the Finance Committee of the Juvenile Probation Commission)
There were none.
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4.
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(DISCUSSION/ACTION) Review of the Dept’s fiscal operations, with recap of expenditures, budget including status of contracts, trends in expenses, audits of all financial processes.
M. Lui did not have any monthly expense report for July. He passed out one page from a 134-page document that was prepared by the Controller’s Office, showing a salary/benefits projection for the year. M. Lui said there wasn’t much the Committee could get out of this one page, and it changes monthly (the Controller does this report monthly), but he wanted to present it (It showed a projected deficit in temp. salaries, premium pay, overtime, and unemployment insurance). In a discussion about temps, M Lui said he understood that the Chief was exploring the possibility of recruiting police officer candidates. Comm. Beijen said that was already a dead issue. Lui said there is a committee put together by the Mayor (did not remember the name of the committee) that meets monthly to review the citywide situation of overtime.
He had no report on the status of contracts. He said that 3 contracts that were not the result of this year’s RFP process were put into the system today, but gave no details. Comm. Queen asked if a full report on contracts would be given at the full Commission meeting because he understood that the Commission has still to approve the contracts. Lui said he expected the Chief to be able to do that. He said he was still not sure he understood the relation between the finance committee and contracts, and program committee to contracts, and how that’s being handled.
Comm. Queen said that the Commission had discussed this question (re: how committees related to each other) at a previous Commission retreat and emphasized the importance of their coordinating their work so they had a total picture.
M. Lui reported that they would probably close last year’s budget (’05-’06) balanced. Some funds from the Mayor’s supplemental budget, for violence prevention, are being carried over to this year’s budget ($1 mil for LCRS, $390K for Evening Reporting Centers to be handled by MOCJ)
Comm. Queen wanted to memorialize that the audit requested of the Controller’s Office (formally passed by the full Commission in July) include review and analysis of the contracting process for CBO services.
M. Lui said that the Chief has already made the request for the audit, to the Controller’s Office, but had no details. He said the Controller’s Office prioritizes these requests. He didn’t know who would have to pay for such an audit. He recounted how he had asked them to do an analysis of the staffing patterns at Juvenile Hall, and they did. Asked if the Dept paid for that he said he didn’t know. Comm. Beijen said he understood that the Dept would not be charged for such work.
(public comment)
There were none.
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