Meeting Information

2.

(Public Comment on any matter within the subject matter jurisdiction of the Ad Hoc Committee of the Juvenile Probation Commission)

There were none.

3.

(DISCUSSION/ACTION) Discussion and proposal of protocol for performance reviews of the Chief Probation Officer, and Commission Secretary.

Comm Hale reviewed why the Ad Hoc Committee was created.  Their work will be submitted to the full Commission for final approval of the plans.  He acknowledged that there were concerns about the closed session portion of the agenda, by the City Attorney and the President of the Commission.  He explained that if in case there would be a discussion that involved private and confidential information regarding the employees he wanted to have the opportunity to protect that privacy.  He said that the Committee would take no action to actually evaluation either employee.

The appraisal form for the evaluation of the Executive Secretary was reviewed. Comm Hale suggested that this form, when done, be used as the initial baseline issues by which to evaluate the position.

Comm Hale suggested approving the use of this form.  Comm Queen so moved, Comm Hale 2^nd.  the motion carried.

The form to be used for evaluating the CPO was reviewed.  Comm Hale also suggested this be approved for use. Comm Queen so moved, Comm Hale 2^nd,   the motion carried.

(public comment)        

There were none.

4.

(DISCUSSION/ACTION)  Announce intent to enter into closed session pursuant to Government Code 54957, and Administrative Code § 67.10(b) to evaluate public employees performance.

 The Committee convened in closed session at 10:16am.

                   Positions:  Chief Juvenile Probation Officer; Commission Executive Secretary

(public comments)

There were none.

5.

(ACTION)  Re-convene in open session pursuant to Government Code § 67.12(b) and shall publicly report any action taken in closed session.

The Committee re convened at 11:10am. 

The Committee reported that no actions were taken.  And they elected not to disclose any of the discussion held in closed session.

Comm Hale asked for the evaluation items to be more specific, with time lines.  They are written on the draft form in a more general fashion.  Comm Queen asked that the phrase “under the general direction of the Commission” be added to the description of the job duties.

Comm Hale referred to parts of the form to be used for the CPO, that showed specific tasks/objectives.  Comm Hale suggested identifying some projects that might be important to the development of the Commission’s work, for example, developing an “internship” program or newsletter. 

Comm Hale said he would ask the Chief to provide specific, time limited objectives for his evaluation, to be reviewed at the next meeting of the Ad Hoc Committee.

Comm Queen asked to have him include a response to what affirmative actions he is going to take to train management team members to fully assume responsibilities for managing the Dept in the face of recent changes (ie. departing management staff). How is he managing the budget. And also how he plans to utilize district based planning in the decision making process for future Dept services planning and contracting.

Comm Hale suggested that it be put into distinct, specific tasks with a timeline for completion of each, in regards to district based planning vis a vis the Dept’s benchmarks for programming and finance.

Comm Hale said this would have to be task oriented, with specific measurable tasks to be looked at.

(public comment)

There were none.

6.

(ACTION) Adjournment

The Committee will explore meeting again in the week of the 21^st. dependent on Comm Rojas’s availability.

There being no further business, the meeting was adjourned at 11:33am.