2.

(ACTION) Review and approval of April 27, 2004 meeting minutes
Given the lack of a quum of members at this meeting who were present at the April 27 meeting, no formal action could be taken, but Comm Queen approved them with the caveat that Comm Hale and/or Comm Bonilla would be asked for any corrections.  If none were forthcoming, then the minutes would be considered approved.
(public comments)

There were none.

3.

Public comment on any matter within the subject matter jurisdiction of the Program Committee of the Juvenile Probation Commission
There were none.
 

4

(DISCUSSION/ACTION) establishment of protocols for future Program Committee meetings
This was an opportunity for the new Chair (Comm Queen) to set up any procedures that he wanted to operate with.  He had no special requirements other than setting the meeting at the regular interval of the 3^rd Wed of the month, at 5pm, in the conference room.

The Chief asked that the Commission try to schedule its meetings in a staggered frequency to allow for her staff to prepare for each (eg. not having meetings on successive days of the same week).

(public comments)
There were none.

5.

(DISCUSSION/ACTION) Review of the recommendations of the LCR Ad Hoc Committee, with possible action to recommend approval to the full Commission.

There were no specific and final recommendations reached in committee as of this date, but the work of the Ad Hoc Comm will be folded into the work of the Program Comm. and some final sum up of the work of the Ad Hoc Comm can be done by the end of June.

The Chief mentioned having a conversation with some graduate students at UC Berkeley. They are looking at making Log Cabin Ranch their 6 mo graduate project.  Her thought is to get them to do a 5 yr business plan for LCR, with a private/public partnership.  The students’ professor is a specialist in corporate social responsibility. She said she had been looking for something like this for a while. This would allow us to have a plan every year and to have a benchmark on that plan. “We have in this dept no planning and development administration person. There’s nobody to do it now that we’ve cut all the positions.  So MBA students who are thinking out of the box, and have those kinds of connections could provide us with a 5 yr plan that I think would please the Mayor, greatly.” “And I think it would get us down the road where we need to go. And they also have the private industry connections. I have talked to 2 of the students and they will get back to me in July.”

Comm Queen asked that that be brought back to the Program Comm.

The Chief said, “we have a lot of goals that we want to reach, but I think a public/private partnership and corporate responsibility and a plan that is drawn up by professionals is really going to be what we need.”

Comm Stiglich asked if LCR had a total budget amount or does it depend on number of kids.  The Chief said it is currently funded at $2.3 mil.  Ques; does this cover everything there?

Ans: “It covers the food and services to the kids. We augment that, for instance, we don’t have appropriate maintenance staff.  We laid off one of the engineers there. The Superintendent of buildings and grounds has the correct kinds of certifications like water and all that kind of stuff, so he goes down there a certain number of days a week. But we don’t count that in that budget.  We had to lay an engineer off last year in order to bring the budget into line. But that budget will extend us to approx. 30 youths.  We can go up to 30 youth without the budget increasing.

(public comments)
There were none.

6.

(DISCUSSION/ACTION) Discuss the principle of District Based Violence Intervention Strategies and possible recommendation to full Commission.
Comm Queen said that a member of the African American Police Community Relations Board he has worked on a plan to address violence in the various communities in San Francisco, and they have presented it to the Mayor, who endorses it, and he wanted the Commission to also add its endorsement of this concept of district based violence intervention strategies, and the efforts of the African American Police Community Relations Board.

The Chief asked if this was an endorsement of the concept or does it commit us to doing something.

Comm Queen said it didn’t lock the Commission or dept into any specific activity/action.  This was merely to agree with the concept and support the work of the aforementioned group.

Comm Queen moved to forward this resolution to the full Commission for discussion. It was seconded and passed.

(public comments)  
There were none.

7.

(DISCUSSION/ACTION)  Discuss using district based planning as a foundation for developing juvenile justice policy for the Juvenile Probation Commission, with a possible recommendation to full Commission.

Comm Queen explained that this is more a general concept, rather than a program specific issue.  What he wants is for the Commission to go on record in a more pro active manner to set forth that it prescribes to this concept as a foundation stone to developing policy.

The Chief had a problem with the language.  She was concerned that there is a separation of power, and that the JPD has a responsibility defined by the W&I Code they adhere to. She wanted it clear that the community couldn’t just tell the Dept what it had to do.

Comm Queen said the intent of the 3^rd paragraph is to say that those people in the neighborhoods most impacted have a right to help guide that process, rather than being paid lip service.

The Chief wanted it clearly stated that the “other” people involved are in an advisory capacity, but that the Dept had the final word because it will be held ultimately accountable.

Comm Stiglich said that the language might need to be tweaked somewhat. She wondered whether the resolution might create a hierarchy among neighborhoods.  Comm Queen asked her to look at possible massaging of the language.  She agreed to.

G Bieringer asked about the definition of districts, and how it might cause “fighting” among districts for precious little resources. He also had a concern about Supervisors just trying to get funds for “their districts”. 

The resolution was passed in spirit with the possibility of revising some of the language of resolution by the time of the full Commission meeting.

(public comments)
There was none.

8.

Public comment on any matter within the subject matter jurisdiction of the Programs Committee of the Juvenile Probation Commission
Comm Stiglich said she is trying to get a better understanding of how things are done in the Dept.  In doing so, she is asking for copies of all sole source contracts entered into by the Dept.  She believes there needs to be a close review of all the activities to evaluate and measure performance.
The Chief suggested Comm Stiglich speak with Liz Jackson-Simpson.

Comm Queen asked when the last program and financial audit was done on the Dept.  The Chief wasn’t definite.  She said there hasn’t been one since she’s been here.

Comm Queen recommended there be one done, both programmatically and fiscally.

The Chief didn’t think it should be done right now.

Comm Stiglich said that the perception of not being able to fire a city worker needed to be changed.  And now the reality is hitting home so we have to deal with things differently.

Comm Queen said that people need to be looking outside the box and be wiling to get creative to solve these problems.  He gave the example of POs offering to work at straight hours, to lessen OT costs, and Henrietta Lee saying she’d be willing to take that to the union to see what they would do.  Comm Queen said that’s the kind of cooperation needed now. Could the administration deal like that.  The Chief said that work conditions are under MOUs, which cannot be “MOU’ed away”. 

He wanted to see if there is a desire to really get something done.  He said that he believed the value of a programmatic and financial audit would be to get us all on the same page about what’s going on.

The Chief said that they do go through a back and forth to get to a solution of a problem.  Comm Queen asked that whatever process the Chief sets forth to begin evaluating/auditing programs and finances be brought back before the Programs Committee for comment.

9.

(ACTION) Adjournment
There being no further business, the meeting was adjourned at 5:57 pm.