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2009 2008 2007 2006 2005 2004 2003 2002 2001 2000 MEMORANDUM

TO: Juvenile Probation Commission, Facilities Committee

THRU: Mark Lui, Acting Director of Finance and Administration

FROM: Norm Cole, Buildings and Grounds Superintendent

DATE: September 18, 2002

SUBJECT: Status Report of Juvenile Probation Department Projects

Attached is a Summary Progress Report for the Juvenile Probation Department Projects
as of September 18, 2002. The report provides the status of the projects being managed and performed by contractors and various Bureaus and personnel under the guidance and leadership of the Department of Public Works and the Juvenile Probation Department, Buildings and Grounds staff.

cc: Jesse E. Williams, Jr., Chief Probation Officer
Gwendolyn Tucker, Assistant Chief Probation Officer
Joanne Chow-Winship, Transition Team Leader
Bill Johnston, Director of Probation Services
Tim Diestel, Director of Juvenile Hall
Don Sanders, Director of Log Cabin Ranch
Maurice Chee, DPW/Bureau of Engineering
Charles Camilleri, Assistant Superintendent, Bureau of Building Repair
Glenn Hunt, Projects Architect, DPW/Bureau of Architecture
Diana Shortall, San Francisco Fire Department Inspector
David Bishop, Chief Stationary Engineer, Youth Guidance Center
Hernan Miras, Chief Stationary Engineer, Log Cabin Ranch

JUVENILE PROBATION DEPARTMENT PROJECTS

Progress Reports/Problems/Resolutions - Youth Guidance Center

1. . Fire Alarm System Repairs/LoopsUpgrade: Project Mngr. Ted Pappas Simplex/Grinnell
Tele 925 273 1255
·          System continues to have intermittent failures requiring initiation of contingent plans, ie., manual fire watches. Simplex/Grinnell has diagnosed the problem to a faulty interfacing circuit board. This board controls communication between the three remaining loops that were not previously upgraded in late 1999. A response procedure/protocol has been established for operators to follow when system fails. As per S/G, given the age of our system, parts for this system are no longer manufactured, and the remaining loops must be upgraded..
·          An emergency declaration was submitted to the Mayors budget office in May to request funding for the system upgrade. We are currently working with the budget analyst to identify a funding source for the work.
·          We are entering the major construction period at this site and it is very critical that the fire protection system is 100% reliable.
·
2.          Facility GrandMaster Rekeying DPW Lockshop, Robert Garabedian, 695-2067

·          All subsets have been completed, post survey has been completed and identified doors are scheduled for completion by September 30, 2002.

3. ADA Transition Plan Projects Project Mngr. D. Alameda 557-4769

·          Restrooms 208 and 210 are complete but for installing security type locksets and signage. This work is scheduled to be completed by the end of September.
·          All City Departments are currently completing a Self Evaluation Process to determine further needs per Department that will achieve Citywide compliance.

4. Interior/Exterior Painting, Signage Project Mngr. Jerry Jackson 695-2060, DPW/BBR

·          Painters, plasterers, electricians on site at W-1 preparing and painting offices and spaces for program/staff relocations; Juvenile Justice Commission office and spaces
MIS directors office, training/conference room, offices #1-5, and restrooms.
·          Additional areas to be scheduled include Probation Units reception areas, elevators, meeting rooms and identified offices and spaces.
·          As per meeting with Kyle Raeth of Ellipsis Graphics Design and design team for JH Replacement Project, project direction is dependent upon design at JH and budget.

5. Facility Security In response to numerous security incidents at the YGC facility, a plan to
enhance the security at the W-Cottages has been developed. Elements of this plan include patrolling
the grounds, repairing windows, screens, doors, locks, lighting, and obtaining proposals to install
security systems, including alarms, CCTV, and other items.

·          DPW/BBR sheet metal shop requested to begin work/environmental controls to activate operation of windows and install identified screens.
·          Locksmith shop to survey locksets for installation of latchguards on perimeter doors.
·          Materials and Supplies are obtaining estimates of security systems
·          A security patrol company has been hired to patrol the grounds

6. Juvenile Hall Replacement/Relocation Project Adjacencies

Courts Relocation
·          as per plans, drawings from DPW/BOA, Court 29B relocation was completed in December of
2001. Court 30 bench and items are being stored on site awaiting coordination of replacement
Project schedule to relocate.

Interim JH Entrance/Path of Travel plans to accommodate the interim JH entrance and
path of travel from the Administration Bldg. front entrance to the new modular structure were
developed. Items completed to date include painting, installing locks on hallway doors, rekeying
the eastside elevator, and installing door vision panels in the sally port doors. Funds expended
to be reimbursed by MCJC grant funds. Directional signage, hallway barriers and MIS and
JH supplies and equipment have been purchsed

Key Control/Metal Detector Relocation included as part of the Interim JH Entrance, the key
control and metal detector will be relocated to the 29B Holding Cell Sally Port location. BBR
carpenter shop is currently on site performing this work in anticipation of moving the RU operations
and functions to the interim JH admissions and medical unit.

Identified Projects that will require funding

·          W-Cottages Heating System Repairs 43,600
·          Lighting Energy Retrofits 34.000
·          Dept 30 Courtroom Floor Repairs 22,500
·          Emergency Command Center 49,950
·          Laundry Security Repairs 41,200
·          Garage Doors Replacement, Parking curbs 38,100
Log Cabin and Hidden Valley Ranches

1. Propert Survey Project Manager, John Cory 554 8310
·          a property survey surrounding the Demas property originally funded under the roadway
repairs project has been delayed for additional funding. The survey will establish the
common boundaries with Demas property and provide a basis to plan proposed programs or
activities near the two properties. DPW surveyors estimate this work to cost from $35K-40K.

2. Emergency Fire Pump House Replacement, Project Manager Maurice Chee 5584550 BOE

·          Bureau of Engineering has completed the design, drawings, plans, and specifications for this project. Contractor has responded with a construction cost to meet our budget of $205,000; regulating agency reviews, permits are available and notice to proceed will be granted immediately upon acceptable bid review from contractor.

3. Dormitory Counselor Station, Cabinets, Paint Project Manager, Willie Cabrer 695 2054 BBR

·          Counselor station interior abated and reconstructed; carpenters built and installed new cabinets, floor; electricians installing new power panel, intercom and wall heater, painters to paint interiors of building. Scheduled for completion by October 15,2002

4. Lighting, Admin Kitchen & Rec Hall Project Manager Willie Roldan 695 2045 BBR

·          Administration building completed in May/June of 2002; windows, fixtures, paint in Rec Hall to be scheduled.

5. Water Plant Distribution Pumps Relocation Project Mngr. Rich Donovan 695 2063

·          This project will relocate the HVR distribution water pumps within the pumphouse away from the path of travel. The project is temporarily suspended for funding.

6. TANF Funded Projects Project Manager, Hernan Miras 747 0257

No TANF funds 02/03 have been identified for Log Cabin Ranch facilities

Anticipated Projects that will require funding

·          Alternate Access Roadway Improvement (Demas).
·          Dormitory Patio/Arbor Area
·          Cleaning Lake Verde

Meeting Information

Facilities_Committee