Finance_Committee
2009 2008 2007 2006 2005 2004 2003 2002 2001 2000 MINUTES OF MAY 22, 2006 MEETING of the FINANCE COMMITTEE Of the JUVENILE PROBATION COMMISSION held at Youth Guidance Center Conference Room 375 Woodside Ave San Francisco, CA 94127
The Minutes of this meeting set forth all actions taken by the Committee on the matters
stated, but not necessarily the chronological sequence in which the matters were taken up
1.
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(ACTION) Roll Call
Comm Fetico called the meeting to order at 5:06pm Comm Beijen was present at the gavel. Comm Ricci was excused. Chief Siffermann, Mark Lui represented the Dept.
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2.
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(ACTION) Review and approval of Minutes of April 17, 2006 meeting.
The minutes were approved as written.
(public comment)
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3.
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(Public Comment on any matter within the subject matter jurisdiction of the Finance Committee of the Juvenile Probation Commission)
There were none.
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4.
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(DISCUSSION/ACTION Review of the Dept’s fiscal operations, with recap of expenditures, budget including status of contracts, trends in expenses, audits of all financial processes.
M. Lui passed out a financial report, as of end of April, showing YTD expenses vs budgeted amounts.
Highlights: juvenile hall OT reflects the population needs. To the question of Sept’s OT (not reflected in higher population) the Chief said he suspects that at that time of year, many were taking floating holidays, or other holidays, and there were no temps available from the on-call list.
The Chief mentioned some recent outreach/recruitment activities done at various local state college campuses. He was reminded of the idea of recruiting from the Police Dept academy cadet list (those awaiting their class start up).
LCRS OT: Lui said that they were doing well, (YTD 121K vs. budgeted 86K).
OT for probation services is generally to cover court officer duties.
For invoices received by the Dept, they don’t necessarily pay them in a timely manner because there is only one accounts payable staff.
Sometimes the contracts are not complete until later in the year (eg Nov, that’s probably when the contracts were done).
There is 5 staff in the accounting office. The Dept has been without an accountant with specific training, knowledge and skills, since July 2002. Lui said he had accounting education.
Title IVe criteria are getting more restrictive.
The electricity cost for YGC is about $5000/mo. LCRS is $2500.
Comm Fetico said he still had questions about some items, which he wouldn’t pursue at this meeting. The Chief said that this is using their time “chasing pennies” and that the Dept needed to concentrate on chasing the big money.
(public comment)
there were none.
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