City and County of San FranciscoJuvenile Probation Department

July 13, 2011

Full Commission - July 13, 2011







Regular Meeting Minutes

Wednesday, July 13, 2011

5:30 p.m.

City Hall, Hearing Room 408

1 Dr. Carlton B. Goodlett Place

San Francisco, CA 94102



Julian Chang, President

Dirk Beijen, Vice President

Katharine Albright

Joseph Arellano

Susan Jones

Sarah Ching Ting Wan
Rebecca Woodson


Meeting Minutes


1.     Roll Call
The Commission President called the meeting to order at 5:37 p.m.  Commissioners Beijen, Chang, Wan and Woodson were present.  Commissioner Albright arrived at 5:39 p.m. and Commissioner Arellano arrived at 5:46 p.m.  Commissioner Jones was excused. 


2.     Public comments.
Bob Barnwell, Chairman for the Public Safety Committee for the Hayes Valley Neighborhood Association, encourages public safety meetings and programs in other neighborhoods.  Programs should be utilized so that youths stay off the streets.  The Hayes Valley Neighborhood Association meets the first Monday of each month to discuss public safety issues in Hayes Valley, Western Addition, and the lower Haight.  Many city departments attend to discuss their role in public safety.  Chief Siffermann, Officer Tony Hurley and Officer Fred Collier, have attended to discuss juvenile probation issues with public safety. 


3.     Review and Approval of the Full Commission Meeting Minutes of June 8­­­, 2011 (ACTION ITEM)

Motion to approve the June 8, 2011 Full Commission Meeting Minutes by COMM Albright, second by COMM Woodson, and approved by the rest of the Commission. 
No public comments.


4.     SFGovTV’s Meetings on Demand (online audio recordings) by Commission President Chang (DISCUSSION ONLY)

SFGovTV created Meeting On Demand to help Commissions make audio recordings of meetings available online.  Sunshine ordinance (section 67.14C) requires that every City policy body holding a public meeting in a City Hall hearing room equipped with recording facilities record and make audio content available in digital form on  Chief Siffermann expressed concerns because he was told by JPD’s finance director that it would cost JPD $10,000 per year for this service.  The commission secretary was told that the only fee associated with this service was for the MP3 Player, which costs $100, however that fee was waived.  The MP3 Player is on permanent loan.  The commission secretary will double-check with Halili Knox at SFGovTV regarding any fees the department might incur. 
No public comments.

5.     Report to the Commission (DISCUSSION ONLY)

a.  Chief’s Report:


Budget Update

·         The BOS’ Budget and Finance Committee proposal that amounts to a 2.5% increase from last year’s budget was approved.  JPD received their unanimous support and kept all services/funds.  A $107,000 overtime reduction was made (originally $250,000).  The Budget and Finance Chair, Supervisor Chiu, requested a 5-year projection plan to the BOS from all departments, which focused on expenditures, revenue, department planning and challenges.  Chief Siffermann provided both reports to the commission.  The 5-year projection plan states that 75% of JPD’s budget is devoted to salaries and collective bargaining agreements and JPD needs to focus on succession planning.  There are 20 individuals on extended leave and these positions cannot be filled.  The workforce has been reduced and workload is displaced onto other workers.  Chief Siffermann commended Allison Magee and Catherine McGuire for preparing the budget. 
COMM Beijen asked about workers’ compensation and the longest time a single employee has been out on disability leave.  Chief Siffermann stated there was one individual out on disability. 
COMM Chang asked if this employee has been out on disability for seven years and if this position was counted as one of JPD’s FTE.  Chief Siffermann said "yes" to both inquiries.
COMM Chang asked about succession planning and what JPD is doing to recruit people to fill vacancies.  Chief Siffermann said that JPD hires from the internship program and is in the process of hiring two new probation officers that were former interns.  The internship program has 20-30 individuals throughout a year and is in the process of being upgraded to include more supervision and involvement at JPD (LCR; Hall & Probation Services).  This is JPD’s strongest method of recruitment. 
COMM Woodson asked about foundation funding and the total amount of grant funds.  Chief Siffermann said that it was over $1,000,000. 
COMM Chang asked if any BOS visited LCR.  Chief Siffermann said that Supervisor Chiu and staff visited prior to the budget presentation.  Supervisor Kim and Supervisor Mirkarimi have also inquired. 
COMM Chang commended Chief Siffermann and JPD staff for their work on the Civil Grand Jury report. 

·         No public comments. 


b.  Committee Reports


6.     Future Agenda Items (ACTION ITEM)


·         COMM Chang reassigned Committee members: Finance Committee will now be COMM Arellano (Chair); COMM Wan; and COMM Albright.  Programs Committee will now be COMM Beijen (Chair); COMM Jones; and COMM Woodson.

·         COMM Chang confirmed that the September 14th Full Commission meeting will be held offsite at the Southeast Community Facility in the Bayview (District #10) at 6 p.m.  Supervisor Cohen will be in attendance.  CYC will be on the agenda and they will open a new location on 3rd Street in August.     

·         No public comments.

7.     Adjournment (ACTION ITEM)
The meeting adjourned at 6:30 p.m.