Public Records Requests

The Office of Contract Administration (OCA) public records request process is structured in accordance with the SF Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code) and the California Public Records Act (California Govt. Code § 6250 et seq). Per the Sunshine Ordinance: “Government’s duty is to serve the public, reaching its decisions in full view of the public.” The OCA believes strongly in the right of citizens to access information concerning the conduct of their government and is committed to conducting all activities with full transparency and openness. 

How to Request Public Records

The Office of Contract Administration has a Custodian of Public Records whose duties include receiving and responding to requests for public records. 

Requests for records through the OCA can be submitted here.

Any member of the public with questions about the OCA’s public records request policy or procedures may contact the Custodian of Public Records at (415) 554-6743. 

Time Allowed to Respond to a Request for Public Records

The Office of Contract Administration responds to all requests for public records as promptly as reasonably possible, and provides responsive records, if any, as soon as possible after they are available. 

Per Chapter 67 of the San Francisco Administrative Code, the OCA is allowed 10 calendar days to respond to a public records request. In certain circumstances, the OCA may extend its time to respond by an additional 14 calendar days. If the OCA extends the time to respond, the department will notify the requesting party in writing within the initial 10-day response period of the reason(s) for the extension and the estimated date of response.

Immediate Disclosure Requests 

The purpose of the immediate disclosure request is to expedite the City’s response to a “simple, routine, or otherwise readily answerable request.” Admin. Code 67.25(a). The Sunshine Ordinance specifies that for more extensive or demanding requests, the maximum deadlines for responding to a request apply. These requests for expedited handling must include the words "Immediate Disclosure Request" across the top of the request and on either the envelope, subject line, or cover sheet in or with which the request is submitted to the Custodian of Public Records. Generally, the OCA must respond to an Immediate Disclosure Request by the close of the next business day after the request is received. The OCA may extend the time to respond to an Immediate Disclosure Request by an additional 14 calendar days for the same reasons, and following the same procedure, described above.

Additional information

Information about the Sunshine Ordinance public records requests process in general is also available at the following City websites: