Qualify to Do Business

Doing Business with the City

How to become Eligible to Do Business with the City:

Companies and individuals who wish to do business with the City and County can register online and submit necessary compliance forms via San Francisco’s centralized vendor portal. Training materials are available at the portal website that will help prospective vendors navigate the City’s registration and electronic payment processes.

Supplemental Forms for Vendors:

The City and County of San Francisco requires vendors to comply with multiple ordinances, and provide proof of insurance coverage. In some instances, vendors have to post payment and performance bonds.

Below are a series of supplemental forms that vendors may need to complete as part of the bidding or contracting processes.

Form:

Required If:

Minimum Compensation Ordinance (MCO) Declaration (PDF iconMCO_Declaration_10_1_18.pdf) 

You have at least $25,000 ($50,000 for non-profit organizations) in cumulative annual business with a City department or departments and have more than 5 employees, including employees of any parent, subsidiaries and subcontractors.

Health Care Accountability Ordinance (HCAO) Declaration
(PDF iconHCAO_Declaration_10_1_18.pdf) 

You have at least $25,000 ($50,000 for non-profit organizations) in cumulative annual business with a City department or departments and have more than 20 employees (more than 50 employees for nonprofit organizations), including employees of any parent, subsidiaries or subcontractors.

Insurance Requirements (pdf)

The solicitation requires the successful bidder to demonstrate proof of insurance.

Payment (Labor and Material) Bond (pdf) 

The solicitation requires the awarded vendor to post a Payment (Labor and Material) bond.

Performance Bond (pdf) 

The solicitation requires the awarded vendor to post a Performance bond.

Local Business Enterprise Program Application (Contract Monitoring Division)

You desire to participate in the City’s Local Business Enterprise Program which helps certain financially disadvantaged businesses increase their ability to compete effectively for City contracts.

Sweatfree Contracting Ordinance Supply Chain Diagram (PDF iconP-12U-I, Sweatfree Supply Chain Information Form.pdf)

The solicitation for apparel and/or linen requires the awarded vendor to submit a supply chain diagram similar to the example posted here. 

Sweatfree Compliance Checklist (Office spreadsheet iconP-12U-C, Sweatfree Compliance Checklist.xls)

The solicitation for apparel and/or linen requires the awarded vendor to complete and submit the checklist attached here. 

Nondiscrimination in Contracts (Equal Benefits)

12B Compliance is required on nearly all City contracts. If a supplier is not compliant, the City can only do business with them if the Contract Monitoring Division grants a waiver.

 

Supplemental Forms for Contracting Departments:

Form:

Required If:

Ban on City Contracts Involving States with Anti-LGBT Laws Waiver Form (PDF iconP-12X.5 Waiver.pdf)

Your vendor or contract awardee is headquartered in a "covered state" that allows discrimination against LGBT individuals and you wish to obtain a waiver from Chapter 12X requirements. Please see PDF icon12X State List Memo 6-4-2108.pdf for more information.