Paid Parental Leave Calculations

Paid Parental Leave Ordinance Requirements

The PPLO requires Covered Employers to provide Covered Employees on leave with “Supplemental Compensation” equal to the difference between the employee’s California Paid Family Leave benefit and the employee’s "normal gross weekly wages" such that the employee receives 100% of their weekly salary, subject to a weekly maximum benefit amount.  

In 2017, California’s Paid Family Leave program provides 55% wage replacement for up to 6 weeks of leave to bond with a new child (in 2018, the rate is scheduled to increase to 60% or 70%, depending on income).

 

Supplemental Compensation Calculation Instructions

The documents below provide step-by-step instructions on how to calculate the weekly Supplemental Compensation amount a Covered Employer owes to a Covered Employee. 

The Supplemental Compensation calculation varies based on whether the employee has more than one employer and whether the employee receives and reports gratuities/tips. Please download the appropriate version of the instructions for the employee taking leave.

Please note that these instructions may be updated. You can contact the Office of Labor Standards Enforcement at pplo@sfgov.org with questions or comments on these instructions.  

PDF icon PPLO Calculation Instructions for 2018 Claim Effective Dates- Single Employer, No Tips

PDF iconPPLO Calculation Instructions for 2017 Claim Effective Dates- Single Employer, No Tips

  • Download these instructions if the Covered Employee has only one employer and does not receive gratuities (tips).

PDF icon PPLO Calculation Instructions for 2018 Claim Effective Dates - Single Employer with Tips​

PDF iconPPLO Calculation Instructions for 2017 Claim Effective Dates - Single Employer, with Tips​

  • Download these instructions if the Covered Employee has only one employer and receives gratuities (tips). Note that the State of California Paid Family Leave program includes reported tips when calculating an employee's weekly PFL benefits. However, under the San Francisco PPLO, employers only pay Supplemental Compensation based on wages paid to the employee (not including tips)

PDF icon PPLO Calculation Instructions for 2018 Claim Effective Dates - Multiple Employers, No Tips

PDF icon PPLO Calculation Instructions for 2017 Claim Effective Dates - Multiple Employers, No Tips

  • Download these instructions if the Covered Employee has more than one employer and does not receive gratuities (tips). Each Covered Employer is repsonsible for a portion of the employee's Supplemental Compensation based on that employer's share of the employee's normal gross weekly wages.

PDF icon PPLO Calculation Instructions for 2018 Claim Effective Dates - Muliple Employers, with Tips

PDF iconPPLO Calculation Instructions for 2017 Claim Effective Dates - Multiple Employers, with Tips

  • Download these instructions if the Covered Employee has more than one employer and receives gratuities (tips) at any workplace. Each Covered Employer is repsonsible for a portion of the Employee's Supplemental Compensation based on that employer's share of the employee's normal gross weekly wages. Also note that the State of California Paid Family Leave program includes reported tips when calculating an employee's weekly PFL benefits. However, under the San Francisco PPLO, employers only pay Supplemental Compensation based on wages paid to the employee (not including tips).