City Non-Profit Contracting Task Force
City Non-Profit Contracting Task Force
April 11, 2002
1:00-3:00 p.m.
Minutes
Present:
Representing Non-Profit Community:
Jim Illig, Project Open Hand
Salvador Menjivar, Hamilton Family Center
Tony Michelini, Catholic Charities
Tiffany Mock-Goeman, Continuum
Marge Murphy (for Nancy Rubin), Edgewood Center
Jonathon Vernick, Baker Places, Inc.
Representing City Departments:
Judith Blackwell, Office of Contract Administration
Gene Coleman, Mayor’s Office of Community Development
David Curto, Department of Human Services
Winna Davis, Mayor’s Office of Children, Youth & Their Families
Ed Harrington, Controller
Sandra Nathan, Department of Aging & Adult Services
Monique Zmuda, Department of Public Health
Others: Staff:
John Haskell, Controller’s Office Henny Lee, Department of Administrative Services
Bill Jones, Office of Contract Administration Pilar Rubin, Department of Administrative Services
Galen Leung, Department of Public Health David Shipper, City Attorney
Mike Ward, Office of Contract Administration
Glynn Washington, S.F. Human Services Network
The meeting was called to order by Commission Co-Chair Judith Blackwell at 1:21 PM.
Consent Calendar
Review of past meeting minutes. The minutes were unanimously approved.
Report of the Co-Chairs
Judith Blackwell announced that some responses to the survey she created with her co-chair Nancy Rubin had been returned and that the task force would begin discussion of them.
Distribution & Discussion of departmental responses to survey created by Commission Co-Chairs Judith Blackwell and Nancy Rubin
- Task force member Winna Davis’ response letter from the Department of Children, Youth and Their Families was distributed and discussed.
- Task force member David Curto’s response letter from the Department of Human Services was distributed and discussed.
- Task force member Monique Zmuda and meeting participant Galen Leung distributed and discussed their response letter from the Department of Public Health.
- Task force member Gene Coleman’s response letter from the Mayor’s Office of Community Development was distributed and discussed.
Issues Marked for Continued Discussion
In reviewing the departmental response letters, task force members agreed to continue discussion of the following issues:
- standard budget forms (full vs. line item description)
- standard scope of work
- having all documents ready to be certified by July 1
- reasonable and timely objectives/expectations from both City departments and non-profit contractors
- city-wide performance standards
- a single type of insurance policy and a single place to file it
- centralizing Sunshine Ordinance requirements including the Human Rights Commission’s non-discrimination form (Form 3)
- consistent monitoring measures from one department to the next (and in the event of mixed funding)
- consolidation of requirements from funding sources
- delinquency of issuing monitoring reports
- possibility of having an ombudsperson or trouble-shooter when major contract questions arise
- distinctions between program monitoring and fiscal monitoring, as well as published reports on outcomes
- consistent measures used in site visits
-coordinated site visits (more than one department at a time)
-Judith Blackwell noted that forms common to all City departments for processing contracts will be available online in about sixty days.
-Jim Illig suggested that all members of the task force read paragraph fourteen (14) of the P-500 form in preparation for the next meeting.
Discussion of Agenda
The agenda for the next meeting was determined.
Roll Call
Judith Blackwell took roll call for the next meeting.
Public Comment
There were no public comments.
Adjournment
The meeting was adjourned at 2:58 PM
