December 15, 2010

VOTING SYSTEMS TASK FORCE (VSTF)
MINUTES

Wednesday, December 15, 2010 at 4 p.m.
City Hall, Room 370
1 Dr. Carlton B. Goodlett Place
San Francisco, California


1. CALL TO ORDER AND ROLL CALL
The meeting was called to order by Voting Systems Task Force Chair Jody Sanford at 4:28 p.m.

Present:
Roger Donaldson
Jody Sanford
James Soper
Gregory Miller
Tim Mayer

Absent:
Ka-Ping Yee
Beth Mazur


2. APPROVAL OF THE MINUTES

By motion of Mr. Soper, seconded by Mr. Donaldson, the minutes of the December 1, 2010 meeting were approved with one minor correction.

3. PUBLIC COMMENT

Members of the public in attendance: David Cary, Clay Shentrup, Matt Lone, Brent Turner.

4. UPDATE ON OUTREACH TO OTHER CALIFORNIA JURISDICTIONS

Ms. Sanford agreed to send an outreach letter by the end of 2010 to the registrars/election directors of five Bay Area counties including Marin, San Mateo, and Alameda to introduce the work of the VSTF and to explore opportunities for information sharing and collaboration.

5. DISCUSSION OF VSTF EXTENSION REQUEST, NEXT STEPS, TIMELINE, AND PUBLIC COMMENT PROCESS

Ms. Sanford indicated that the VSTF sunset date has been extended to June 30, 2011; the VSTF officially resumes January 24 following a 30-day waiting period after the legislation is signed on December 24. VSTF members tentatively scheduled their first official meeting date of the new year as Wednesday, January 26, 2011 (pending meeting room availability and confirmation of quorum).

VSTF members agreed to post an updated document draft to the website in mid-January and to initiate a 30+ day public comment period on the document, concluding on February 28. The public would be invited to comment in writing to the VSTF email or mail address, and to offer verbal comments at a Wednesday, February 16 meeting of the VSTF.

6. DISCUSSION OF DRAFT VSTF REPORT DRAFT 10.0

Members briefly reviewed and discussed several sections of the document, including the Security section draft (principal investigator Roger Donaldson), the Balloting Systems and Services section (principal investigator Gregory Miller), and the Models for Acquisition, Development, and Certification section (principal investigator Beth Mazur). Each principal investigator was charged with further refining their sections, with the goal of submitting to the chair updated content by January 9, 2011.

7. NEW BUSINESS

There was no new business.
8. ITEMS FOR NEXT AGENDA

At the first meeting of 2011, members will finalize their meeting schedule and work plan for 2011, including the public comment process.

9. ADJOURNMENT

The meeting was adjourned at 6:08 p.m.