Elections Commission
2009 2008 2007 2006 2005 2004 2003 2002
Elections Commission Meeting
Wednesday, July 18, 2007 at 7:00 pm
City Hall Room 408
ORDER OF BUSINESS
1. CALL TO ORDER
2. ROLL CALL
3. FLAG SALUTE
4. Announcements
5. Public Comment on any issue within the Elections Commission’s general jurisdiction.
6. Director’s Report
· Division Updates
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· Ballot Distribution
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· Poll Locating/ADA
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· Budget/Personnel
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· Poll Worker Division
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· Campaign Services
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· Technology Division
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· Outreach
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· Voter Services
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· Update on securing a voting system for 2007-2008
· Update regarding positions and facilities not funded in the new fiscal budget and update of the Director’s request to the Mayor’s Office for a written explanation of why these were not funded. (Requested by Commissioner Shah at the June 20, 2007 Retreat)
· Brief Overview of Manually Counting and Tallying Votes for November 6, 2007 Election. (Memo to the Board and Mayor, June 28, 2007)
7. Deputy City Attorney’s Report
· Update on restrictions for Commissioners signing petitions, attending fundraisers at which the Commissioner has made no monetary contribution.
· Update on legality from a federal, state, and city view of contracting with a vendor who does not yet have a certified voting system
8. Commissioners’ Reports
• Meetings with public officials
• Meetings with nongovernmental organizations
• Oversight and Observation activities
• Long-range planning for Commission activities and areas of study
9. Discussion and possible action regarding securing a voting system for 2007-2008
10. CLOSED SESSION
Closed Session held pursuant to Ralph Brown Act, section 54956.9 and Sunshine Ordnance Section 67.10(d)
(a) Closed Session discussion and possible action on reappointment of the current Director of Elections for another 5 year term beginning May 2008
11. Discussion and possible action regarding disclosure of Closed Session pursuant to Ralph Brown Act, section 54956.9, and Sunshine Ordinance, section 67.10(d)
12. NEW BUSINESS
(a) Discussion and possible action to approve the Elections Commission minutes for the Retreat and Special Meeting of the June 20, 2007.
(b) Discussion and possible action to send a letter of recommendation to the Board of Supervisors, Mayor, and State Senators Boxer and Feinstein regarding the nomination of Hons von Spakavsky to the Federal Elections Commission. (Commissioner Townsend)
(c) Discussion and possible action to amend the Bylaws to conduct personnel reviews for the Secretary of the Elections Commission and the Director of Elections annually and to determine a formal process for these reviews. (Commissioner Meek)
(d) Discussion and possible action to approve sending representatives of the San Francisco Elections Commission to observe the Baja State (Mexico) elections on Sunday, August 5, 2007. The City and County of San Francisco will not be responsible for any expenses or liability incurred for commissions to travel to and observe the Baja State elections. (Commissioner Gleason)
13. Discussion of Ideas for Improving Commission and Future Plans, Projects, and Agendas (Forwarded from Retreat -- Commissioner Meek)
14. Public comment on any issue within the Elections Commission’s general jurisdiction.
ADJOURNMENT
Disability Access
The Elections Commission meeting will be held in Room 408, City Hall, 1 Dr. Carlton B. Goodlett Place, San Francisco, CA. The Commission meeting room is wheelchair accessible. The closest accessible BART station is the Civic Center Station at United Nations Plaza and Market Street. Accessible MUNI lines serving this location are: #42 Downtown Loop, and #71 Haight/Noriega and the F Line to Market and Van Ness and the Metro Stations at Van Ness and Market and at Civic Center. For information about MUNI accessible services call (415) 923-6142. There is accessible curbside parking adjacent to City Hall on Grove Street and Van Ness Avenue and in the vicinity of the Veterans Building at 401 Van Ness Avenue adjacent to Davies Hall and the War Memorial Complex.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week: For American sign language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact The Elections Office at (415) 554- 4375 or our TDD at (415) 554-4386 to make arrangements for the accommodation. Late requests will be honored, if possible.
In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. Individuals with chemical sensitivity or related disabilities should call our accessibility hotline at (415) 554-6060.
Know your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, contact the Sunshine Ordinance Task Force, Donna Hall, Clerk, City Hall, Room 409, 1 Dr. Carlton B. Goodlett Place, San Francisco, CA 94102-4683 at Phone No.: (415) 554-7724; Fax No.: (415) 554-7854; E-mail: [email protected] Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, the San Francisco Public Library and on the City's website at www.ci.sf.ca.us.
Materials contained in the Commission packets for meetings is available for inspection at the Elections Department, City Hall Room 48, in the Commission's Public Binder, no later than 72 hours prior to meetings.
The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Lobbyist Registration and Reporting Requirements
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code §2.100] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the Ethics Commission at 30 Van Ness Avenue, Suite 3900, San Francisco, CA 94102; telephone (415) 581-2300, fax (415) 581-2317; web site at http://www.sfethics.org/.