Elections Commission
2009 2008 2007 2006 2005 2004 2003 2002 Elections Commission Meeting
Wednesday, June 18, 2008
At 6:00 pm
City Hall Room 408
Order of Business
- Call to Order & Roll Call
- Announcements
- Public comment on any issue with the Elections Commission’s general jurisdiction
- Director’s Report of the June 3, 2008 Consolidated Primary Election
5. Commissioner’s Reports
? Meetings with public officials
? Oversight and Observation activities
? Long-range planning for Commission activities and areas of study
Commissioners will report on their experiences and observances of the June 3, 2008 Consolidated Primary Election.
6. Old Business
a. Commissioner Matthews will continue his report of his observations and activities related to the conduct of the February 5, 2008 Presidential Primary Elections as well as the June 3, 2008 Stateside Primary Election.
b. Discussion and possible action to approve the Elections Commission Operations Calendar. [Report from Commissioner Gleason]
c. Discussion regarding randomization and posting of precinct election results from use of the DRE (Direct Recording Electronic) voting machines at polling sites. (San Francisco Charter Section 13.107.5) [Report back from Director]
d. Discussion and possible action to investigate, adopt a policy, and/or recommend action regarding how the City provides information to voters to determine their registration status when those voters have cast provisional ballots because the Department has no record that they are registered, or voter disputes political party registration as appears in Department voter registration data. Draft letter to Secretary of State regarding the issue to be discussed and possible action. [Gleason]
7. New Business
a. Discussion and possible action to approve the Minutes of the May 7, 2008, and May 27, 2008 Special Commission Meetings.
b. Discussion and possible action regarding randomization and posting of precinct election results from use of the DRE (Direct Recording Electronic) voting machines at polling sites and related procedures that occurred during the June 3, 2008 Statewide Primary Elections in San Francisco. (San Francisco Charter Section 13.107.5 and California Election Code Section 15281) [Gleason]
c. Discussion and possible action to adopt a policy that preference is given to the use of paper ballots for voting in all public elections in San Francisco, that DRE machines are not regarded as preferable or even equally desirable except for voters who would prefer to use DRE for any reason, and that voters will not be “encouraged” to use DRE machines rather than paper ballots; and that the Department of Elections shall ensure that all employee and pollworker training includes material that reinforces this policy. [Matthews]
d. Discussion and possible action to adopt a policy and/or recommend action regarding public access to source documents and information allowing individual voters to determine their voter registration status and pursue having provisional ballot counted. [Gleason]
e. Discussion and possible action regarding line items related to the City’s proposed budget for the Department and Commission, including staffing for Department and Commission.
f. Discussion and possible action for the Commission (or members of the Commission) to request a meeting with the California Secretary of State regarding issues that impact elections in San Francisco County. [Gleason]
g. Discussion and possible action to set Commission meetings for First and Third Thursdays for the months of August, September, October and December 2008. [Gleason]
8. Closed Session
Closed Session held pursuant to Ralph Brown Act, section 54956.9 and Sunshine Ordinance Section 67.10(d); discussion and possible action regarding Commission-appointed personnel annual reviews.
9. Discussion and possible action regarding disclosure of Closed Session pursuant to Ralph Brown Act, section 54956.9, and Sunshine Ordinance,
section 67.10(d).
10. Discussion regarding items for future agendas
Adjournment
Meeting Packet for June 18, 2008
Disability Access
The Elections Commission meeting will be held in Room 408, City Hall, 1 Dr. Carlton B. Goodlett Place, San Francisco, CA. The Commission meeting room is wheelchair accessible. The closest accessible BART station is the Civic Center Station at United Nations Plaza and Market Street. Accessible MUNI lines serving this location are: #42 Downtown Loop, and #71 Haight/Noriega and the F Line to Market and Van Ness and the Metro Stations at Van Ness and Market and at Civic Center. For information about MUNI accessible services call (415) 923-6142. There is accessible curbside parking adjacent to City Hall on Grove Street and Van Ness Avenue and in the vicinity of the Veterans Building at 401 Van Ness Avenue adjacent to Davies Hall and the War Memorial Complex.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week: For American sign language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact The Elections Office at (415) 554- 4375 or our TDD at (415) 554-4386 to make arrangements for the accommodation. Late requests will be honored, if possible.
In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. Individuals with chemical sensitivity or related disabilities should call our accessibility hotline at (415) 554-6060.
Know your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, contact the Sunshine Ordinance Task Force, Donna Hall, Clerk, City Hall, Room 409, 1 Dr. Carlton B. Goodlett Place, San Francisco, CA 94102-4683 at Phone No.: (415) 554-7724; Fax No.: (415) 554-7854; E-mail: [email protected] Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, the San Francisco Public Library and on the City's website at www.ci.sf.ca.us.
Materials contained in the Commission packets for meetings is available for inspection at the Elections Department, City Hall Room 48, in the Commission's Public Binder, no later than 72 hours prior to meetings.
The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Lobbyist Registration and Reporting Requirements
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code §2.100] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the Ethics Commission at 30 Van Ness Avenue, Suite 3900, San Francisco, CA 94102; telephone (415) 581-2300, fax (415) 581-2317; web site at http://www.sfethics.org/.