Elections Commission
2009 2008 2007 2006 2005 2004 2003 2002 Elections Commission Meeting
Wednesday, April 15, 2009
At 6:00 pm
City Hall Room 408
Order of Business
1. Call to Order & Roll Call
2. Announcements
3. Public comment on any issue within the Elections Commission’s general jurisdiction
4. Approval of Minutes
(a) Discussion and possible action to approve the Minutes of the March 18, 2009 Elections Commission Meeting.
5. Commissioners’ Reports
(a) Meetings with public officials
(b) Oversight and Observation activities
(c) Long-range planning for Commission activities and areas of study
Areas previously presented are attached to this Agenda as Attachment A
(d) Report of the Budget and Oversight of Public Elections Committee meeting of April 1, 2009 (Commissioner Matthews)
6. Director’s Report
(a) Discussion and possible action regarding the Department of Elections annual budget.
(b) Presentation of new map of regular and consolidated voting precincts, and samples of materials used to inform voters of polling site consolidations for the May 19, 2009 Statewide Special Election.
(c) Presentation of the Department of Elections Election Plan for the May 19, 2009 Statewide Special Election.
7. New Business
(a)Discussion and possible action to approve the Department of Elections’ Election Plan for the May 19, 2009 Statewide Special Election.
(b) Discussion and possible action to identify and approve specific Commissioner observation activities for the May 19, 2009 Statewide Special Election.
8. Discussion and possible action regarding items for future meeting agendas and meeting dates.
Adjournment
Election Plan for the May 19, 2009 election
Agenda Attachment A
1. Contacting and working with the California Secretary of State to address possible adoption of state-wide voting equipment standards, such as hardware that creates a paper ballot which can be used by all voters and does not rely on an electronic record of votes cast, to promote state uniformity, improve election effectiveness and reduce future costs.
2. Work with the San Francisco Department of Election through the Department’s Director to further automateSan Francisco’s voting processes to reduce costs, simplify vote processing and improve reliability, including reviewing procedures, equipment and software.
3. Conduct Commission hearings on matters of importance to concerned citizens such as open source hardware.
4. Review and possibly re-establish Commission outreach activities.
5. Establish criteria for Commission evaluation of Election Plans and conduct of elections.
6. Consult with the Department of Elections’ Director regarding updating and simplifying the Department’s Election Plan document.
Disability Access
The Elections Commission meeting will be held in Room 408, City Hall, 1 Dr. Carlton B. Goodlett Place, San Francisco, CA. The Commission meeting room is wheelchair accessible. The closest accessible BART station is the Civic Center Station at United Nations Plaza and Market Street. Accessible MUNI lines serving this location are: #42 Downtown Loop, and #71 Haight/Noriega and the F Line to Market and Van Ness and the Metro Stations at Van Ness and Market and at Civic Center. For information about MUNI accessible services call (415) 923-6142. There is accessible curbside parking adjacent to City Hall on Grove Street and Van Ness Avenue and in the vicinity of the Veterans Building at 401 Van Ness Avenue adjacent to Davies Hall and the War Memorial Complex.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week: For American sign language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact The Elections Office at (415) 554- 4375 or our TDD at (415) 554-4386 to make arrangements for the accommodation. Late requests will be honored, if possible.
In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. Individuals with chemical sensitivity or related disabilities should call our accessibility hotline at (415) 554-6060.
Know your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, contact the Sunshine Ordinance Task Force, Donna Hall, Clerk, City Hall, Room 409, 1 Dr. Carlton B. Goodlett Place, San Francisco, CA 94102-4683 at Phone No.: (415) 554-7724; Fax No.: (415) 554-7854; E-mail: [email protected] Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, the San Francisco Public Library and on the City's website at www.ci.sf.ca.us.
Materials contained in the Commission packets for meetings is available for inspection at the Elections Department, City Hall Room 48, in the Commission's Public Binder, no later than 72 hours prior to meetings.
The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Lobbyist Registration and Reporting Requirements
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code §2.100] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the Ethics Commission at 30 Van Ness Avenue, Suite 3900, San Francisco, CA 94102; telephone (415) 581-2300, fax (415) 581-2317; web site at http://www.sfethics.org/.