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February 17, 2010

Elections Commission Meeting

Wednesday, February 17, 2010

At 6:00 pm

City Hall Room 408



Order of Business



  1. Roll Call


2.   Public comment on any issue within the Elections Commission’s general jurisdiction

3.  Announcements 


        4.  Approval of Minutes


              (a) Discussion and possible action to approve the Minutes of the January 20, 2010 Elections Commission Meeting. 


5.   Director’s Report

  • Division Updates


Division Updates
  • Ballot Distribution
  • Poll Locating/ADA
  • Budget/Personnel
  • Poll Worker Division
  • Campaign Services
  • Technology Division
  • Outreach
  •  Voter Services
  • Publications


6.    Commissioners’ Reports 

? Meetings with public officials
? Oversight and Observation activities
? Long-range planning for Commission activities and areas of study


7.    Report from the President regarding his meeting with the Mayor and other Commission Presidents regarding the budget.


 8.   Report from the Budget and Oversight of Public Elections Committee Meeting.  (Chairperson Matthews)


 9.   Old Business


       (a)  Report regarding a review of the performance of the DRE (Direct Recording Equipment) used during the November 3, 2009 General Municipal Election.  (Commissioner Matthews)


        (b)  Update regarding action on the Elections Commission’s resolution on voter profile information, approved at the Commission’s November 18, 2009 meeting and sent to the State Legislation Committee for the City & County of San Francisco.  Discussion and possible action.

        (Commissioner Gleason)

10.  New Business


            (a) Discussion and possible action regarding process for the Commission    to be made aware of pending legislation that impacts the City’s elections.    (Commissioner Gleason)


  (b) Director report and briefing, and discussion and possible action by the Commission, regarding Department of Elections and election-related functions historically (over the past three years) performed by the Department of Elections which are now contracted to outside vendors or being considered for contracting to outside vendors. (Commissioner Matthews) 



      (a) Discussion and possible action regarding whether to hold closed session for attorney-client communication on matters of pending litigation, held pursuant to Ralph Brown Act, section 54956.9 and Sunshine Ordnance Section 67.10(d)

      (b) Closed Session for attorney-client communication regarding Dudum et al. v. Arntz et al., Northern District of California, case No. C 10-00504 SI (filed February 4, 2010).  Discussion and possible action.

12. Discussion and vote regarding closed session deliberations or actions.

      (a) Discussion and vote pursuant to Brown Act section 54957.1 and Sunshine Ordinance section 67.12 on whether to disclose any closed session deliberations or actions regarding Dudum et al. v. Arntz et al., Northern District of California, case No. C 10-00504 SI (filed February 4, 2010).


      MOTION: The Elections Commission finds that it is in the best interests of the public (not) to disclose its closed session deliberations or actions regarding Dudum et al. v. Arntz et al., Northern District of California, case No. C 10-00504 SI (filed February 4, 2010).

 13.  Discussion regarding items for future agendas



Information Packet for this meeting

 Disability Access


The Elections Commission meeting will be held in Room 408, City Hall, 1 Dr. Carlton B. Goodlett Place, San Francisco, CA. The Commission meeting room is wheelchair accessible. The closest accessible BART station is the Civic Center Station at United Nations Plaza and Market Street. Accessible MUNI lines serving this location are: #42 Downtown Loop, and #71 Haight/Noriega and the F Line to Market and Van Ness and the Metro Stations at Van Ness and Market and at Civic Center. For information about MUNI accessible services call (415) 923-6142. There is accessible curbside parking adjacent to City Hall on Grove Street and Van Ness Avenue and in the vicinity of the Veterans Building at 401 Van Ness Avenue adjacent to Davies Hall and the War Memorial Complex.

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week: For American sign language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact The Elections Office at (415) 554- 4375 or our TDD at (415) 554-4386 to make arrangements for the accommodation. Late requests will be honored, if possible.

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City accommodate these individuals. Individuals with chemical sensitivity or related disabilities should call our accessibility hotline at (415) 554-6060.

Know your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, contact the Sunshine Ordinance Task Force, Donna Hall, Clerk, City Hall, Room 409, 1 Dr. Carlton B. Goodlett Place, San Francisco, CA 94102-4683 at Phone No.: (415) 554-7724; Fax No.: (415) 554-7854; E-mail: [email protected] Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, the San Francisco Public Library and on the City's website at 

Materials contained in the Commission packets for meetings are available for inspection at the Elections Department, City Hall Room 48, in the Commission's Public Binder, no later than 72 hours prior to meetings.

If any materials related to an item on this agenda have been distributed to the Elections Commission after distribution of the agenda packet, those materials are available for public inspection at the Elections Department, City Hall Room 48, in the Commission's Public Binder, during normal office hours.

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

Lobbyist Registration and Reporting Requirements

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code §2.100] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the Ethics Commission at 25 Van Ness Avenue, Suite 220, San Francisco, CA 94102; telephone (415) 252-3100, fax (415) 252-3112; web site at

Last updated: 2/3/2014 11:04:34 AM