Elections Commission Meeting
Wednesday, June 16, 2010
At 6:00 pm
City Hall Room 408
AGENDA
Order of Business
1. Call to Order & Roll Call
2. Public comment on any issue within the Elections Commission’s general jurisdiction
3. Announcements
4. APPROVAL OF MINUTES
(a) Discussion and possible action to approve the Minutes of the April 21, 2010 Elections Commission Meeting.
5. Director’s Report
• Division Updates
• Overview of conduct of the June 8, 2010 Election
• Status of post-election ballot processing
• Progress of post-election canvas
• Director Arntz will introduce Mr. Dave Haines, Senior Vice President of K & H Printers from Everett, Washington, who will give a presentation regarding the company’s process for printing and preparing vote-by-mail (VBM) ballots for mailing.
6. Commissioners’ Reports
● Meetings with public officials
● Oversight and Observation activities
● Long-range planning for Commission activities and areas of study
● Proposed legislation which impacts elections
● Possible update from Commissioner Gerard Gleason regarding the City
Lobbyist’s efforts to present the Commission’s Voter Profile Resolution to the State Legislature.
7. Chairperson Richard P. Matthews will report regarding the Budget and Oversight of Public Elections Committee (BOPEC) meeting held on June 4, 2010.
8. New Business
(a) Discussion and possible action regarding working with the City’s State Legislation Committee to propose amending the California Elections Code to redefine precincts as greater than 1,000 voters.
(b) Discussion and possible action to create policy to give notice to voters whether votes cast on DRE (Direct Recording Equipment) machines will be remade onto paper ballots at a later time.
(c) Discussion and possible action regarding evaluation of the effectiveness of the Election Plan for the June 8, 2010 Consolidated Statewide Direct Primary Election.
9. Discussion regarding items for future agendas
Adjournment
Disability Access
The Elections Commission meeting will be held in Room 408, City Hall, 1 Dr. Carlton B. Goodlett Place, San Francisco, CA. The Commission meeting room is wheelchair accessible. The closest accessible BART station is the Civic Center Station at United Nations Plaza and Market Street. Accessible MUNI lines serving this location are: #42 Downtown Loop, and #71 Haight/Noriega and the F Line to Market and Van Ness and the Metro Stations at Van Ness and Market and at Civic Center. For information about MUNI accessible services call (415) 923-6142. There is accessible curbside parking adjacent to City Hall on Grove Street and Van Ness Avenue and in the vicinity of the Veterans Building at 401 Van Ness Avenue adjacent to Davies Hall and the War Memorial Complex.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week: For American sign language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact The Elections Office at (415) 554- 4375 or our TDD at (415) 554-4386 to make arrangements for the accommodation. Late requests will be honored, if possible.
In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. Individuals with chemical sensitivity or related disabilities should call our accessibility hotline at (415) 554-6060.
Know your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE, DONNA HALL, CLERK, CITY HALL, ROOM 409, 1 DR. CARLTON B. GOODLETT PLACE, SAN FRANCISCO, CA 94102-4683 AT PHONE NO.: (415) 554-7724; FAX NO.: (415) 554-7854; E-MAIL:
[email protected] Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, the San Francisco Public Library and on the City's website at www.ci.sf.ca.us.
Materials contained in the Commission packets for meetings are available for inspection at the Elections Department, City Hall Room 48, in the Commission's Public Binder, no later than 72 hours prior to meetings.
If any materials related to an item on this agenda have been distributed to the Elections Commission after distribution of the agenda packet, those materials are available for public inspection at the Elections Department, City Hall Room 48, in the Commission's Public Binder, during normal office hours.
The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Lobbyist Registration and Reporting Requirements
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code §2.100] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the Ethics Commission at 25 Van Ness Avenue, Suite 220, San Francisco, CA 94102; telephone (415) 252-3100, fax (415) 252-3112; web site at http://www.sfethics.org/.