Agenda
Elections Commission Meeting
Wednesday, August 17, 2011 at 6:00 pm
City Hall Room 408
Order of Business
1. Call to Order & Roll Call
2. Announcements
3. Public comment on any issue within the Elections Commission’s general jurisdiction not included in any other item on this agenda.
4. Director’s Report
The Director will update the Commission on matters pertaining to elections and the Department of Elections, including updates on activities of the divisions, plans and activities for upcoming elections or election-related functions, and budgetary matters.
5. Commissioners’ Reports
Commissioners will report on any meetings with public officials, or oversight and observation activities since the last meeting.
Old Business
6. Discussion and possible action to adopt policy related to the release of voting data in ranked-choice voting contests after elections, including the timing of releases and format of data. This topic was referred to the Budget and Oversight of Public Elections Committee. (Commissioner Gleason)
New Business
7. Discussion and possible action to approve the Minutes of the June 15, 2011 Commission Meeting. (Attachment: Draft Minutes of June 15, 2011.)
8. Discussion regarding items for future agendas.
Adjournment
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There will be an opportunity for public comment on each agenda item.
Materials contained in the Commission packets for meetings are available for inspection and copying during regular office hours at the Department of Elections, City Hall Room 48. Materials are placed in the Elections Commission's Public Binder no later than 72 hours prior to meetings. Any materials distributed to members of the Elections Commission within 72 of the meeting or after the agenda packet has been delivered to the members are available for inspection at the Department of Elections, City Hall Room 48, in the Commission's Public Binder, during normal office hours.
Cell phones, pagers and similar sound-producing electronic devices: The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. The Chair may order the removal from the meeting room of any person responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Disability Access: The Elections Commission meeting will be held in Room 408, City Hall, 1 Dr. Carlton B. Goodlett Place, San Francisco, CA. The Commission meeting room is wheelchair accessible. The closest accessible BART station is the Civic Center Station at United Nations Plaza and Market Street. Accessible MUNI lines serving this location are: #42 Downtown Loop, and #71 Haight/Noriega and the F Line to Market and Van Ness and the Metro Stations at Van Ness and Market and at Civic Center. For information about MUNI accessible services call (415) 923-6142. There is accessible curbside parking adjacent to City Hall on Grove Street and Van Ness Avenue and in the vicinity of the Veterans Building at 401 Van Ness Avenue adjacent to Davies Hall and the War Memorial Complex.
To obtain a disability-related modification or accommodation, including auxiliary aids or services, to participate in a meeting, please contact the Department of Elections at least 48 hours before the meeting, except for Monday meetings, for which the deadline is 4:00 p.m. the previous Friday. Late requests will be honored, if possible. Services available on request include the following: American sign language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes. Please contact the Department of Elections at (415) 554- 4375 or our TDD at (415) 554-4386 to make arrangements for a disability-related modification or accommodation.
Chemical-Based Products: In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products. Please help the City accommodate these individuals.
KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE (Chapter 67 of the San Francisco Administrative Code): Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, contact the Sunshine Ordinance Task Force, CITY HALL, ROOM 244, 1 DR. CARLTON B. GOODLETT PLACE, SAN FRANCISCO CA 94102-4689; PHONE: (415) 554-7724; FAX: (415) 554-7854; E-MAIL: [email protected]
Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, at the San Francisco Public Library, and on the City's website at http://www.sfgov.org.
Lobbyist Registration and Reporting Requirements: Individuals that influence or attempt to influence local policy or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code sections 2.100 – 2.160) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the Ethics Commission at 25 Van Ness Avenue, Suite 220, San Francisco, CA 94102; telephone (415) 252-3100, fax (415) 252-3112; and website: http://www.sfethics.org/.
Elections Commission Meeting
Wednesday, June 15, 2011 at 6:00 pm
City Hall Room 408
Order of Business
1. Call to Order at 6:08 p.m. Present: President Richard Matthews, Vice President Winnie Yu, Commissioner Gerard Gleason, Commissioner Arnold Townsend, and Commissioner Rosabella Safont (arrived at 6:10).
Excused absences: Commissioner Catalina Ruiz-Healy and Commissioner Jill Rowe.
2. Announcements:
President Matthews announced he has stepped down from Budget and Oversight of Public Elections Committee (BOPEC) and has appointed Commissioner Jill Rowe, who has accepted this appointment.
The City and County of San Francisco has gone to digital recording of all Commission meetings. This will allow all meetings to be uploaded to our website and made public. President Matthews then asked the secretary how soon after meetings they will be posted online; the secretary replied it is possible to upload shortly after each meeting however this meeting will be made available Monday, June 20, 2011.
3. Public comment on any issue within the Elections Commission’s general jurisdiction.
Public Speaker Chris Wright spoke on behalf of Public Speaker Chris Bowman to announce that he wishes to speak on district lines and would be arriving shortly.
Public Speaker Otto Duffy spoke in support of James Tracey for the redistricting task force.
4. Director’s Report:
The Director will update the Commission on matters pertaining to elections and the Department of Elections, including updates on activities of the divisions, plans and activities for upcoming elections or election-related functions, and budgetary matters.
Budget: The draft is still being reviewed however the department does not have any concerns at this time. The next meeting is scheduled for June 20, 2011.
Elections: The November 8th election has 37 people who have filed a declaration of intent to run for mayor; five for District Attorney; and seven for Sheriff. The nomination period is July 18th until August 12th. This is when the signatures are required and the filing fee is due. It has been rumored that Mayor Lee may be a write-in however one still must submit a declaration of intent to be a write-in candidate in California.
Saturday Voting: The cost has an increased from $2.3 to $2.4 million. Currently, there has been no money contributed. The Department website has been updated with information that the public can access.
Administrative: The department has been putting documents together for a consultant for Redistricting Task Force, which will be in place before any business begins.
Campaign Services: The department has conducted a candidate workshop and 34 attendees were present. This is for candidates who have obtained signatures in lieu of filing fees. The nomination period is from July 17th until August 12th when the candidate submits the paper work and fees. This will declare them a candidate and the name can be placed on the ballot.
Ballot Distribution: The Ballots have been mailed out for renewal of the Fillmore Community Benefit District. Department received a notice last week there will be a Retirement Board election this year.
Outreach: The department will be mailing approximately 500 invitations to organizations asking them to invite us to come to their locations to explain and answer any questions they may have regarding the voting process. The department has a video on the website which has an excellent user friendly explanation of ranked choice voting.
Pollworker Division: The department has finished the pollworkers video and it’s on the website giving access to all.
Precinct Services: The department has been creating the maps with the information from the Census Bureau, updating the information from the bureau putting population changes.
Front Counter: is currently being reconfigured for wheel chair accessibility to comply to American with Disabilities Act.
Elections Officials: Department has been working with the Secretary of State putting together a survey to be used to assist in finding Polling Places for all of Californians.
5. Commissioners’ Reports: No reports were offered.
Old Business
6. Discussion and possible action to adopt policy related to possible Saturday voting.
President Matthews states this item was previously covered by Director’s report. Commissioner Gleason asked if July 8th is the deadline and what will happen at that time. Attorney Mollie Lee stated that from a legal text Saturday Voting is only if there is sufficient funding. Commissioner Gleason asked if will there be a press release. Attorney Lee said there is nothing in legal text that states the Department must release a press release, however, the Department's website has provided information on Saturday voting and she can’t see any reason the Department can’t continue same method.
7. Discussion and possible action to adopt policy related to the release of voting data in ranked-choice voting contests after elections, including the timing of releases. Commissioner Gleason moved to refer this item to BOPEC; Commissioner Safont seconded.
The vote was UNANIMOUS to refer this matter to BOPEC.
8. Discussion and possible action regarding the selection of the Elections Commission’s three appointees to the Redistricting Task Force.
Vice President Yu asked whether Commissioner Ruiz-Healy’s memo to the Commission would be considered a nomination of the person discussed; President Matthews stated that it could not be considered a nomination, that a commissioner must be present in order to nominate.
Public Speaker Otto Duffy spoke regarding district 6 and endorses Mark Malone and James
Tracy.
Public Speaker Chris Bowman endorses candidates David Lee, Mark Schreiber and Keith
Baraka.
Public Speaker D. Butler endorses candidate Bridgette LeBlanc
Public Speaker Greg Dawson endorses candidate Bridgette LeBlanc
Public Speaker Eric Tolliver endorses candidate Bridgette LeBlanc
Having been nominated and seconded by commissioners, the nominees were:
David Pilpel, Melissa Tidwell, , Bridgette Leblanc, Gia Daniller-Katz, Jenny Lam,
Kathleen Coll and Mark Schreiber.
A straw poll was held. Commissioner Townsend then moved that the Commission appoint Melissa Tidwell, Bridgette LeBlanc, and Gia Daniller-Katz. There was no second, so the motion failed.
Commissioner Gleason then moved that the Commission appoint David Pilpel, Mark Schreiber, and Melissa Tidwell. Commissioner Safont seconded.
The vote was UNANIMOUS that the Elections Commission hereby appoints David Pilpel, Melissa Tidwell and Mark Schreiber to the San Francisco Redistricting Task force for 2011-2012.
President Matthews thanked all of the candidates for their interest and recognized that it is unfortunate that 22 out of 25 good, interested, talented citizens had to be disappointed.
New Business
9. Discussion and possible action to approve the Minutes of the May 4, 2011 Special Meeting of the Elections Commission.
Vote taken and was unanimous to approve Minutes of May 4, 2011.
10. Discussion and possible action to approve the Minutes of the May 18, 2011 Commission Meeting.
Vote taken and was unanimous to approve Minutes of May 18, 2011.
11. Discussion regarding items for future agendas.
Commissioner Gleason announced that there will be no meeting on BOPEC July 6, 2011.
President Matthews reiterated that there will be no Elections Commission meeting on July 20, 2011.
Commissioner Townsend has asked that the wording on the agenda for general Public Comment include “not otherwise the topic of an item on this agenda,” or words to that effect.
Adjourned at 7:00 p.m.
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