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February 1, 2012





Draft Minutes

Elections Commission Budget and Oversight of Public Elections Committee Meeting

Wednesday, February 1, 2012

At 6:00 p.m.

City Hall, Room 421

1 Dr. Carlton B. Goodlett Place

San Francisco, California 94102




1.          The meeting was called to order by Chairperson Jill Rowe at 6:01 p.m.


Present: Chairperson Jill Rowe, Commissioner Richard Matthews, and Commissioner Catalina Ruiz-Healy.

 Also attending: Director of Elections John Arntz and Acting Commission Secretary Gail Hilliard.

2.          Report from the Director of Elections on the budget for year 2011-2012.


Director John Arntz reported that the Department has submitted everything needed for the Department to run the election for November 2012.  The Mayor’s Office projects the City’s costs 5 years in advance, and this includes the Department of Elections. Director Arntz states that the budget numbers for fiscal year 2012-2013 are projections based in part on expenditures from prior years as well as what is expected for future elections, which explains noticeable differences. Director Arntz says that he previously spoke about Radio Frequency Identification (RFID) at the previous full Commission meeting and that this item is included in the budget under DTIS-IS (which is a category used when purchasing technology).  There are no big ticket items for this election as far as equipment cost, since there are no new purchases for equipment planned, though the Department does need funding for maintenance costs.  Every year the Department is underfunded approximately $200,000 in fringe benefits since the Department’s temporary employees work enough hours to qualify for fringe benefits after 1040 hours.


3.          Discussion and possible action regarding the Department's budget for fiscal year 2012-2013.


The Director and Commissioners discussed the budget including the City's new two year budget procedure.


Commissioner Matthews moved that the budget be forwarded to the full Commission with a recommendation that it be approved.  Commissioner Ruiz-Healy seconded.  Vote was UNANIMOUS to approve.


4.          Discussion and possible action to approve minutes for Budget and Oversight of Public Elections Committee meeting of December 7, 2011.


Commissioner Matthews moved to approve the Minutes of December 7, 2011.  Commissioner Ruiz-Healy seconded.  Vote was UNANIMOUS to approve.


Adjourn. 6:40


Last updated: 4/27/2012 8:42:30 AM