April 18, 2012

Elections Commission Meeting

Wednesday, April 18, 2012

6:00 p.m.

City Hall, Room 408

1 Dr. Carlton B. Goodlett Place

                                                                                    San Francisco, California 94102

 

Order of Business

                                                                   

 

 

1. Call to Order & Roll Call

 2. Public comment on any issue within the Elections Commission’s general jurisdiction.

3.  Approval of Minute           

Discussion and possible action to approve the Minutes of the March 21, 2012 Elections Commission Meeting. 

4.   Director’s Report

• Division Updates

 

Budget/Personnel Technology Division Campaign Services Voter Services Outreach
Publications   Poll Worker Division

 

      5. Commissioners’ Reports

 

• Meetings with public officials
• Oversight and Observation activities
• Long-range planning for Commission activities and areas of study
• Proposed legislation which impacts elections

            NEW BUSINESS

           

6.  Discussion and possible action to request a Waiver Allowing City Employees to Assist the Department of Elections with the June 5, 2012 Consolidated Primary Election, per San Francisco Charter Section 13.104.5. (Attachment: Memorandum from Director to Commission dated March 26, 2012)

 attachment Waiver allowing cty workers to assist dept. Elections 2012

7.  

Discussion and possible action to approve the Election Plan for the June 5, 2012 Consolidated Primary Election, per San Francisco Charter Section 13.103.5. Possible report from the Budget and Oversight and Public Elections Committee from April 4, 2012 on this item. (Attachment: Election Plan submitted by Director Arntz).

Attachment  Elections plan for June 2012

 

 

8.   Discussion and possible action to commend members of the Redistricting Task Force for their service.

9. CLOSED SESSION. 

 

Closed Session is held pursuant to Brown Act section 54957(b) and Sunshine Ordinance section 67.10(b) to discuss annual performance evaluation of a public employee. Discussion and possible action.

 

PUBLIC EMPLOYEE PERFORMANCE EVALUATION

 Director of Elections John Arntz

 

PUBLIC EMPLOYEE PERFORMANCE EVALUATION

 Commission Acting Secretary Gail Hilliard

 

[ Return from Closed Session]

10. Discussion and possible action regarding closed session action and deliberations.  Discussion and vote pursuant to Brown Act section 54957.1 and Sunshine Ordinance section 67.12 on whether to disclose any action taken or  discussions held in closed session.

 

Motion: The Elections Commission finds that it is in the best interest of the public (not) to disclose its closed session deliberations regarding the performance evaluation of the Director of Elections and the Commission Acting Secretary.

 

 

11. Announcements

 

12. Discussion and possible action regarding items for future agendas.

 

 

Adjournment

 

 

There will be an opportunity for public comment on each agenda item.

Materials contained in the Commission packets for meetings are available for inspection and copying  during regular office hours at the Department of Elections, City Hall Room 48.  Materials are placed in the Elections Commission's Public Binder no later than 72 hours prior to meetings.  Any materials distributed to members of the Elections Commission within 72 of the meeting or after the agenda packet has been delivered to the members are available for inspection at the Department of Elections, City Hall Room 48, in the Commission's Public Binder, during normal office hours.

Cell phones, pagers and similar sound-producing electronic devices: The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. The Chair may order the removal from the meeting room of any person responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

Disability Access: The Elections Commission meeting will be held in Room 408, City Hall, 1 Dr. Carlton B. Goodlett Place, San Francisco, CA. The Commission meeting room is wheelchair accessible. The closest accessible BART station is the Civic Center Station at United Nations Plaza and Market Street. Accessible MUNI lines serving this location are: #42 Downtown Loop, and #71 Haight/Noriega and the F Line to Market and Van Ness and the Metro Stations at Van Ness and Market and at Civic Center. For information about MUNI accessible services call (415) 923-6142. There is accessible curbside parking adjacent to City Hall on Grove Street and Van Ness Avenue and in the vicinity of the Veterans Building at 401 Van Ness Avenue adjacent to Davies Hall and the War Memorial Complex.

To obtain a disability-related modification or accommodation, including auxiliary aids or services, to participate in a meeting, please contact the Department of Elections at least 48 hours before the meeting, except for Monday meetings, for which the deadline is 4:00 p.m. the previous Friday.  Late requests will be honored, if possible. Services available on request include the following:  American sign language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes.  Please contact the Department of Elections at (415) 554- 4375 or our TDD at (415) 554-4386 to make arrangements for a disability-related modification or accommodation.

Chemical-Based Products: In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products.  Please help the City accommodate these individuals.

KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE (Chapter 67 of the San Francisco Administrative Code):  Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, contact the Sunshine Ordinance Task Force, CITY HALL, ROOM 244, 1 DR. CARLTON B. GOODLETT PLACE, SAN FRANCISCO CA 94102-4689; PHONE: (415) 554-7724; FAX: (415) 554-7854; E-MAIL: [email protected]

Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, at the San Francisco Public Library, and on the City's website at http://www.sfgov.org.

Lobbyist Registration and Reporting Requirements:  Individuals that influence or attempt to influence local policy or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code sections 2.100 – 2.160) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the Ethics Commission at 25 Van Ness Avenue, Suite 220, San Francisco, CA 94102; telephone (415) 252-3100, fax (415) 252-3112; and website: http://www.sfethics.org/.

Draft Minutes

Elections Commission Meeting

Wednesday, March 21, 2012

6:00 p.m.

City Hall, Room 408

1 Dr. Carlton B. Goodlett Place

San Francisco, California 94102

Order of Business

1. Call to Order  6:04 & Roll Call

Present: President Gerard Gleason, Vice President Jill Rowe, Commissioner Arnold Townsend, Commissioner Rosabella Safont, Commissioner Catalina Ruiz-Healy and Richard Matthews – excused Commissioner Yu. President Gleason announced that Commissioner Yu has been reappointed.

1. Public comment on any issue within the Elections Commission’s general jurisdiction.

None

1. Approval of Minutes:

Vote was taken and was unanimous to approve the Minutes of February 15, 2012.

          

1. Director’s Report :

 

Director Arntz says that the Administrative Division have been working on Radio Frequency Identification and it is beginning to take frame a pilot is set  for June we have some Vendors lined up, things are beginning to take shape.  The department has been setting up the Budget database which after November we will begin to plug in historical data which is more detailed.   The department has finished with the electronic timesheet this gives us better means of tracking  procedures which helps with how much time a procedure takes and for planning purposes.  Voter services/Distribution the department has been taking a close look at how much time it takes an envelope to pass through our machines, verify a signature and how much time it takes to remove a ballot from an envelope this will all help with staffing appropriately.   Secretary of State will announce that it will have Department of Motor Vehicle (DMV)   registration starting in August it seems that DMV and Secretary of State will match license and Social Security numbers as a cross reference.  Secretary of State  has ask for the longest Pollworker and San Francisco is the winner with a woman name Elise Kennedy she has been a Pollworker for 74 years she is now age 96.  Secretary of State will present her with Association Medallion of Honor, the department  plans to contact the media and get this story out to the media.  Ballot Distribution we have been working on the parking plan.  Campaign Services filing and extensions have both passed their deadlines we have 29 Paid Arguments, 23 Candidates and 18 or 19 for the Board of Supervisors.  Outreach the department will mail 2100 Availability notices using the new census data received from Redistricting consultant at UC Berkeley, Karin McDonald of Statewide Database and Elections Administration Research Center regarding the use of surnames to adjust blocks and determine where we may need to add more bilingual workers.  Community Network we have 2 meetings the first  topic scheduled the first part of April the topic of discussion will be bilingual assistance at polling places the second is to discuss  notices sent to agencies that we are trying to partner with we have mailed  information on what we do here at Elections Department.   Redistricting has a deadline of April 15^th, 2012 we will begin on the 16^th to draw new lines for the June Election.  Precinct Services The department has received 80 cancellations, this has to be addressed.   Voter Services is working on a petition and have mailed cards informing Non Partisan Voters that they may crossover and vote Democratic or Independent for this election   

 

 

1. Commissioners’ Reports:

None

● Meetings with public officials
● Oversight and Observation activities
● Long-range planning for Commission activities and areas of study       

● Proposed legislation which impacts elections

 

6.    Litigation Report.

 Discussion regarding All of Us or None et al. v. Bowen et al., California Court of Appeal, first appellate district, case number A134775 (filed March 7, 2012).+

 

Mollie Lee Deputy City Attorney gave a brief update regarding this case number and stated she would be available for questions on an individual basis if anyone had

additional questions.  City Attorney Mollie Lee states that the materials were included in the agenda packets that were mailed to all the Commissioners .  The

ACLU and other groups are filings a lawsuit challenging the Secretary of State’s  Interpretation of certain election codes and constitutional provisions regarding

qualifications to vote.  Questions have been posed in light of the criminal justice realignment act.  The realignment act previously states that anyone convicted of a

felony and sentenced to state prison were disqualified from voting for that period of time.

 

 

7.    CLOSED SESSION.  Started 6:37

 

Closed Session is held pursuant to Brown Act section 54957(b) and Sunshine Ordinance section 67.10(b) to discuss annual performance evaluation of a public employee, discussion and possible action.

 

PUBLIC EMPLOYEE PERFORMANCE EVALUATION

Director of Elections John Arntz

CLOSED SESSION.  Ended 7:58

 

8.   Discussion and possible action regarding closed session action and deliberations.  Discussion and vote pursuant to Brown Act section 54957.1 and Sunshine Ordinance section 67.12 on whether to disclose any action taken or discussions held in closed session.

 

Motion: The Elections Commission finds that it is in the best interest of the public (not) to disclose its closed session deliberations regarding the performance evaluation of the Director of Elections.

 

9.   Discussion and possible action to determine procedures and criteria for the annual performance review of the Acting Commission Secretary.

 

10. Announcements None

                                                                               

                                                                                         

11. Discussion and possible action regarding items for future agendas.  None

Adjourn 8:08