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January 16, 2013

Elections Commission Meeting

Wednesday, January 16, 2013
6:00 p.m.

City Hall, Room 408
1 Dr. Carlton B. Goodlett Place
San Francisco, California 94102

Order of Business

1. Call to Order & Roll Call

2. Public comment on any issue within the Elections Commission’s general jurisdiction unless otherwise included in an item on this agenda.

3. Approval of Minutes from previous meetings.
Discussion and possible action to approve the Minutes of the December 19, 2012 Elections Commission Meeting. (attachment: December 19, 2012 draft minutes)

4. Director’s Report

• Division Updates

Budget/Personnel Technology Division
Campaign Services Voter Services
Poll Worker Division

5. Commissioners’ Reports

• Meetings with public officials
• Oversight and Observation activities
• Long-range planning for Commission activities and areas of study
• Proposed legislation which impacts elections


6. PUBLIC EMPLOYEE APPOINTMENT/HIRING: DIRECTOR OF ELECTIONS [Discussion and Possible Action.] (Attachments: Current Version of Civil Service Rule 114, Article IX; December 29, 2003, memo re Amendments to Civil Service Rule 114; July 1, 2005 memo re Powers and Duties of the San Francisco Elections Commission.)

The Director of Elections’ current five-year term expires at 12:00 am on May 21, 2013. The Charter requires that the Commission appoint a Director for the next term at least 30 days before the expiration of the current term. S.F. Charter § 13.104.

At this meeting, the Commission may decide either to appoint the incumbent Director to an additional five-year term or to engage in a competitive selection process, in which the incumbent Director may participate. Portions of the meeting may be held in closed session pursuant to Government Code § 54957(b) and San Francisco Administrative Code § 67.10(b).

A. Public comment on all matters pertaining to Agenda Item 6, including any comment pertaining to the Director of Elections’ selection/appointment or whether to meet in closed session.

B. Vote on whether to meet in closed session. [Action]

C. Discussion and possible action to appoint the incumbent Director of Elections to an additional five-year term (in open or closed session, per the Commission's vote). [Discussion and Possible Action]

D. If closed session is held, reconvene in open session.

(1) Report action taken in closed session as specified in California Government Code §54957.1(a)(5) and San Francisco Administrative Code §67.12(b)(4).

(2) Vote whether to disclose any or all closed session discussions. [Action]

E. Discussion and possible action regarding next steps in the Director of Elections selection/appointment process.

7. Discussion and possible action to approach California Secretary of State regarding the problems with citizens attempting to register to vote when transacting business with the California Department of Motor Vehicles.


8. Discussion and possible action to elect Officers of the San Francisco Elections Commission.

The process shall be as follows: The current president will open nominations first for the office of president of the Elections Commission. When there are no further nominations, the president will close nominations. Public comment will then be sought. At the conclusion of public comment, there will be a roll call vote of all commissioners during which each commissioner shall say the name of a nominee for whom he or she wishes to vote. Any nominee receiving four votes shall be elected president. The same process will then be followed for the office of vice president. The terms of office for the new officers begin immediately at the conclusion of tonight’s meeting. (Elec. Comm. Bylaws, Art. V, Sec. 1(B).)

9. Announcements

10. Discussion and possible action regarding items for future agendas.

There will be an opportunity for public comment on each agenda item.
Materials contained in the Commission packets for meetings are available for inspection and copying during regular office hours at the Department of Elections, City Hall Room 48. Materials are placed in the Elections Commission's Public Binder no later than 72 hours prior to meetings. Any materials distributed to members of the Elections Commission within 72 of the meeting or after the agenda packet has been delivered to the members are available for inspection at the Department of Elections, City Hall Room 48, in the Commission's Public Binder, during normal office hours.
Cell phones, pagers and similar sound-producing electronic devices: The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. The Chair may order the removal from the meeting room of any person responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Disability Access: The Elections Commission meeting will be held in Room 408, City Hall, 1 Dr. Carlton B. Goodlett Place, San Francisco, CA. The Commission meeting room is wheelchair accessible. The closest accessible BART station is the Civic Center Station at United Nations Plaza and Market Street. Accessible MUNI lines serving this location are: #42 Downtown Loop, and #71 Haight/Noriega and the F Line to Market and Van Ness and the Metro Stations at Van Ness and Market and at Civic Center. For information about MUNI accessible services call (415) 923-6142. There is accessible curbside parking adjacent to City Hall on Grove Street and Van Ness Avenue and in the vicinity of the Veterans Building at 401 Van Ness Avenue adjacent to Davies Hall and the War Memorial Complex.
To obtain a disability-related modification or accommodation, including auxiliary aids or services, to participate in a meeting, please contact the Department of Elections at least 48 hours before the meeting, except for Monday meetings, for which the deadline is 4:00 p.m. the previous Friday. Late requests will be honored, if possible. Services available on request include the following: American sign language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes. Please contact the Department of Elections at (415) 554- 4375 or our TDD at (415) 554-4386 to make arrangements for a disability-related modification or accommodation.
Chemical-Based Products: In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products. Please help the City accommodate these individuals.
KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE (Chapter 67 of the San Francisco Administrative Code): Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE, CITY HALL, ROOM 244, 1 DR. CARLTON B. GOODLETT PLACE, SAN FRANCISCO CA 94102-4689; PHONE: (415) 554-7724; FAX: (415) 554-7854; E-MAIL: [email protected]
Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, at the San Francisco Public Library, and on the City's website at
Lobbyist Registration and Reporting Requirements: Individuals that influence or attempt to influence local policy or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code sections 2.100 – 2.160) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the Ethics Commission at 25 Van Ness Avenue, Suite 220, San Francisco, CA 94102; telephone (415) 252-3100, fax (415) 252-3112; and website:
Last updated: 1/9/2014 10:11:39 AM