June 18, 2014

1. Call to Order & Roll Call.

2. President’s Announcements.

3. Public comment on any issue within the Elections Commission’s general jurisdiction unless otherwise included in an item on this agenda.

4. Approval of Minutes from previous meeting.
Discussion and possible action to approve the Minutes of the May 21, 2014 Elections Commission Meeting. (Attachments: 5/21 draft minutes and proposed edits by Commissioner Jerdonek  )

5. Director’s Report.
The Director of Elections will update the Commission on the canvass of and preparations for elections and other departmental activities.

6. Commissioners’ Reports.
Meetings with public officials; Oversight and Observation activities; Long-range planning for Commission activities and areas of study; Proposed legislation which affects elections.

7. Discussion and possible action to make a finding as to whether the June 3, 2014 election substantially complied with the Election Plan, per San Francisco Charter section 13.103.5. This item will include observation activities of Elections Commissioners for the June 3, 2014 election. (Attachments: Department of Elections documents from the June 3, 2014 election: IRIS report; provisional ballot report; 1% tally report; challenged VBMs by voting precinct; key VBM challenge codes; VBM issued returned accepted challenged by precinct report; mailer info; edge precinct early voting report; SFVote correspondence; Key to PV Report; observations of Commissioner Jerdonek dated June 11, 2014.)

8. Discussion and possible action to elect a vice president. With the resignation of Commissioner Catalina Ruiz-Healey, there is a vacancy in the position of vice president. The order of the elections shall be as follows: the President will open the floor for Commissioners to nominate a member for vice president; upon confirmation of willingness to serve, that member’s name will be accepted into nomination; when there are no further nominations, the President shall close nominations; Commissioners will then vote by stating the name of the member for whom he or she is voting. If a majority of the full Commission votes for the same candidate, that person will be elected. If no candidate receives four or more votes, then this process will begin again with nominations and continue as many times as necessary to elect a vice president.

9. Discussion and possible action regarding items for future agendas.

Adjournment

There will be an opportunity for public comment on each agenda item.
Materials contained in the Commission packets for meetings are available for inspection and copying during regular office hours at the Department of Elections, City Hall Room 48. Materials are placed in the Elections Commission's Public Binder no later than 72 hours prior to meetings. Any materials distributed to members of the Elections Commission within 72 of the meeting or after the agenda packet has been delivered to the members are available for inspection at the Department of Elections, City Hall Room 48, in the Commission's Public Binder, during normal office hours.
Cell phones, pagers and similar sound-producing electronic devices: The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. The Chair may order the removal from the meeting room of any person responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Disability Access: The Elections Commission meeting will be held in Room 408, City Hall, 1 Dr. Carlton B. Goodlett Place, San Francisco, CA. The Commission meeting room is wheelchair accessible. The closest accessible BART station is the Civic Center Station at United Nations Plaza and Market Street. Accessible MUNI lines serving this location are: #42 Downtown Loop, and #71 Haight/Noriega and the F Line to Market and Van Ness and the Metro Stations at Van Ness and Market and at Civic Center. For information about MUNI accessible services call (415) 923-6142. There is accessible curbside parking adjacent to City Hall on Grove Street and Van Ness Avenue and in the vicinity of the Veterans Building at 401 Van Ness Avenue adjacent to Davies Hall and the War Memorial Complex.
To obtain a disability-related modification or accommodation, including auxiliary aids or services, to participate in a meeting, please contact the Department of Elections at least 48 hours before the meeting, except for Monday meetings, for which the deadline is 4:00 p.m. the previous Friday. Late requests will be honored, if possible. Services available on request include the following: American sign language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes. Please contact the Department of Elections at (415) 554- 4375 or our TDD at (415) 554-4386 to make arrangements for a disability-related modification or accommodation.
Chemical-Based Products: In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products. Please help the City accommodate these individuals.
KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE (Chapter 67 of the San Francisco Administrative Code): Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE, CITY HALL, ROOM 244, 1 DR. CARLTON B. GOODLETT PLACE, SAN FRANCISCO CA 94102-4689; PHONE: (415) 554-7724; FAX: (415) 554-7854; E-MAIL: [email protected]
Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, at the San Francisco Public Library, and on the City's website at http://www.sfgov.org.
Lobbyist Registration and Reporting Requirements: Individuals that influence or attempt to influence local policy or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code sections 2.100 – 2.160) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the Ethics Commission at 25 Van Ness Avenue, Suite 220, San Francisco, CA 94102; telephone (415) 252-3100, fax (415) 252-3112; and website: http://www.sfethics.org/.