City Non-Profit Contracting Task Force
Best Practice Committee
Best Practices Committee Meeting Notes, 6/6/02
Best Practices Recommendations
1. Establish a pre-qualification procedure for Not for profit organizations.
2. Contractual requirements should reflect the minimum requirements of the funding source.
3. Accounting standards should default to the federal accounting standards established by the OMB.
4. All reporting functions (programmatic and fiscal) should move towards electronic submission to include electronic fund transfers.
5. Establish on-line (user-friendly) reporting forms with instructions for use.
6. Standardize RFP responses to one hardcopy and either electronic or diskette submission for any additional copies required by procuring agency.
7. Site Visit Monitoring shall be performed jointly by funding agencies for program issues and fiscal site visits shall rely upon other department visits within a twelve-month period wherever possible.
8. Site visits can be waived, relying upon desk audits or other regulatory agency’s reports with the previous twelve-month period.
9. Consolidation of funding from various departments into a primary or lead Department to administer the overall contract for a not for profit.
