City Non-Profit Contracting Task Force
City Non-Profit Contracting Task Force
Regular Meeting Agenda, and
Meeting Schedules and Locations for Committees
REGULAR MEETING AGENDA
Thursday, July 11, 2002
1:00 p.m.
City Hall, Room 421
1 Dr. Carlton B. Goodlett Place
ORDER OF BUSINESS
1. CALL TO ORDER
2. ROLL CALL
3. CONSENT CALENDAR
3.1) APPROVAL OF THE JUNE 27, 2002 MEETING MINUTES
4. REPORT OF THE CO-CHAIRS
5. DISCUSSION & POSSIBLE ACTION ITEM ON NATURE & TIMING OF REPORT TO BOARD OF SUPERVISORS
6. POSSIBLE ACTION ITEM - RECOMMENDATIONS FROM THE MASTER CONTRACT COMMITTEE: (See attached Master Contract Committee 6/20 meeting minutes.)
6.1 Agreement on streamlining and approving contract including:
" Central depository of documents for compliance
" Online approval capability
" Consolidation of documents
6.2 Where appropriate, consolidate contracts across departments
6.3 Increased automation where possible
7. POSSIBLE ACTION ITEM - RECOMMENDATIONS FROM THE BEST PRACTICES COMMITTEE: (See attached Best Practices committee June 6 meeting notes previously distributed with notice & agenda for CNPCTF June 27 meeting & June 13 minutes.)
7.1 Establish a pre-qualification procedure for Not for profit organizations
7.2 Contractual requirements should reflect the minimum requirements of the funding source
7.3 Accounting standards should default to the federal accounting standards established by the OMB
7.4 All reporting functions (programmatic and fiscal) should move toward electronic submission to include electronic fund transfers
7.5 Establish on-line (user-friendly) reporting forms with instructions for use
7.6 Standardize RFP responses to one hardcopy and either electronic or diskette submission for any additional copies required by procuring agency
7.7 Site Visit Monitoring shall be performed jointly by funding agencies for program issues and fiscal site visits shall rely on other department visits within a twelve-month period wherever possible
7.8 Site visits can be waived, relying upon desk audits or other regulatory agency’s reports with the previous twelve-month period
7.9 Consolidation of funding from various departments into a primary or lead Department to administer the overall contract for a not for profit
8. FACILITATION & DISCUSSION RELATED TO ISSUES & RECOMMENDATIONS:
Discussion of issues and recommendations of all four committees: Best Practices, Master Contract, Monitoring, & Standardized Forms.
9. NEW BUSINESS
10. PUBLIC COMMENT
Opportunity for members of the public to address the City Non-Profit Contracting Task Force on items of interest to the public that are within the subject matter jurisdiction of the City Non-Profit Contracting Task Force. Additionally, public comment will be taken on each agenda item.
11. ADJOURNMENT
NEXT COMMITTEE MEETINGS:
None scheduled until the Task Force has completed its review of committee recommendations submitted thus far.
KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code) or to report a violation of the ordinance, contact the Sunshine Ordinance Task Force. Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, the San Francisco Public Library and on the City’s website at www.sfgov.org/bdsupvrs/sunshine/ordinance. Or, obtain a free copy of the Sunshine Ordinance at the following address:
Donna Hall, Administrator
Sunshine Ordinance Task Force
City Hall, Room 409
1, Dr. Carlton B. Goodlett Place
San Francisco, CA 94102-4683
Office: (415) 554-7724
Fax: (415) 554-5163
SOUND-PRODUCING ELECTRONIC DEVICES PROHIBITED
The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Chemical-Based Products
In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products. Please help the City to accommodate these individuals.
