10:00 a.m. to 12:00 p.m.
City Hall, Room 316, 1 Dr. Carlton B. Goodlett Place
ORDER OF BUSINESS
1. CALL TO ORDER
2. ROLL CALL
3. CONSENT CALENDAR
3.1 Approval of the April 2, 2003 Minutes, see attached
4. REPORT OF THE CO-CHAIRS
5. DISCUSSION & POSSIBLE ACTION ITEMS:
5.1 Recommendation #6: Consolidate contracts, where appropriate, from various Departments into a primary or lead department to administer the overall contract for a nonprofit.
5.2 Recommendation #7: Develop methods for streamlining and contract approvals including: a) central depository of documents for compliance; b) on-line approval capability; and c) consolidation of documents. Consolidate contracts, where appropriate, from various Departments into a primary or lead department to administer the overall contract for a nonprofit. Office of Contract Administration use of sole source authority on contracts, and status of central repository for contract documents project.
5.3 Recommendation #11: Whenever possible, coordinate one joint program monitoring visit per year per contract by a lead City department. Departments will provide timely written notice of 14 days as well as a timely written report back within 30 days, if possible, but not beyond 90 days. Fiscal site visits should utilize other City department visits within a twelve-month period.
5.4 Recommendation #12: Develop standard monitoring protocol, language and definitions in advance with providers for purposes of improving contracts to be distributed at the time of contract extension. Use Dept. of Public Health model as a basis for discussion.
5.5 Recommendation #15: Conduct risk assessment of programs or agencies by auditing or monitoring the agency in an appropriate fashion including but not limited to performance, financial stability, staff turnover, leadership, contract longevity, and audit findings, with the goal of implementing tiered monitoring based on risks.
6. AGENDA ITEMS
The next meeting's agenda will be determined.
7. PUBLIC COMMENT
Opportunity for members of the public to address the City Non-Profit Contracting Task Force on items of interest to the public that are within the subject matter jurisdiction of the City Non-Profit Contracting Task Force. Additionally, public comment will be taken on each agenda item.
8. ADJOURNMENT
For additional information on the City Non-Profit Contracting Task Force,
please see our pages on the City's web site at http://www.sfgov.org/site/npcontractingtf_index.asp, or
call Henny Lee at (415) 554-7036, or
Bob Davis at (415) 554-7793.
KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code) or to report a violation of the ordinance, contact the Sunshine Ordinance Task Force. Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, the San Francisco Public Library and on the City's web site at www.sfgov.org/bdsupvrs/sunshine/ordinance. Or, obtain a free copy of the Sunshine Ordinance at the following address:
Donna Hall, Sunshine Ordinance Task Force Administrator
City Hall, Room 409, One Dr. Carlton B. Goodlett Place, San Francisco, CA 94102-4683
Office: (415) 554-7724 Fax: (415) 554-5163
SOUND-PRODUCING ELECTRONIC DEVICES PROHIBITED
The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products. Please help the City to accommodate these individuals.
