City Non-Profit Contracting Task Force
City Non-Profit Contracting Task Force
May 2, 2002
1:00-3:00 p.m.
Minutes
Present:
Representing Non-Profit Community:
Jim Illig, Project Open Hand
Tony Michelini, Catholic Charities
Sandy Mori, Kimochi, Inc.
Nancy Rubin, Edgewood Center
Tiffany Mock-Goeman, Continuum
Jonathan Vernick, Edgewood Center
Representing City Departments:
Gene Coleman, Mayor’s Office of Community Development
David Curto, Department of Human Services
Monique Zmuda, Department of Public Health
Ed Harrington, Controller
Others: Staff:
John Haskell, Controller’s Office Henny Lee, Department of Administrative Services
Bill Jones, Office of Contract Administration Rebecca Kinney, Department of Administrative Services
Mike Ward, Office of Contract Administration Angela Karikas, Office of the City Attorney
Sybil Boutilier, Public Library
The meeting was called to order by Commission Co-Chair Nancy Rubin at 1:11 P.M.
Consent Calendar
Review of past meeting minutes. The minutes were unanimously approved.
Report of the Co-Chairs
None.
Discussion Item: Review of P-500 & G-100 Forms; Discussion of Contracting Standards
A response from the Sheriff’s Department was distributed for discussion at the next meeting.
The Task Force requested that the Office of Contract Administration follow up with those City Departments who have not responded to the Task Force request for information on the terms and conditions that they add to the standard P-500 & G-100 forms.
Grant Agreements
There was deliberation on the definition of grant agreements and personal and professional service contracts. There was also discussion of grant funding, exemptions and guiding principles.
Committee Reports
Best Practices: The committee distributed its preliminary notes of policy research areas and entities to survey. (Copies of the notes are available upon request.)
Master Contract: Karikas spoke on the role of the master contract including streamlining documents, standardization of program requests and audit requirements. Ed Harrington suggested that the Master Contract committee should also address speed. There was discussion regarding requirements for all contractors such as business tax and HRC versus requirements for each contract such as MCO & HCAO and personal / professional service contracts versus grant agreements.
There was discussion on possible overlap of committee work and the charge of the committees.
The Task Force requested that the Department of Administrative Services provide and maintain a calendar and timeline for the final report.
Issues Marked for Continued Discussion
Members will also continue discussion of contracting standards (including P-500 & G-100 forms) of various City departments.
The Task Force will discuss grant agreements.
Monitoring Practices committee and the Standardized Forms committee will present at the next full Task Force meeting on May 16.
Discussion of Agenda
The agenda for the next meeting was determined.
Public Comment
There were no public comments.
Adjournment
The meeting was adjourned at 2:50 PM
