City Non-Profit Contracting Task Force
City Non-Profit Contracting Task Force
May 30, 2002
1:00-3:00 p.m.
Minutes
Present:
Representing Non-Profit Community:
Jim Illig, Project Open Hand
Salvador Menjivar, Hamilton Family Center
Tiffany Mock-Goeman, Continuum
Sandy Mori, Kimochi, Inc.
Jonathan Vernick, Baker places, Inc.
Representing City Departments:
Judith Blackwell, Office of Contract Administration (Co-Chair)
Gene Coleman, Mayor’s Office of Community Development
Dave Curto, Department of Human Services
Monique Zmuda, Department of Public Health
Others: Staff:
Pablo Bravo, Baker Places, Inc. Henny Lee, Department of Administrative Services
Michele Friedman, Department of Public Health Rebecca Kinney, Department of Administrative Services
Jacquie Hale, Department of Public Health Angela Karikas, Office of the City Attorney
John Haskell, Controller’s Office
Merrill Kenna, Catholic Charities
Galen Leung, Department of Public Health
Marge Murphy, Edgewood Center
Judith Stevenson, Baker Places, Inc.
Mike Ward, Office of Contract Administration
Glynn Washington, S.F. Human Services Network
The meeting was called to order by Task Force Co-Chair Judith Blackwell at 1:20 P.M.
The Task Force asked Co-Chair Judith Blackwell to send a letter to City Departments and non-profits that have representatives on the Task Force stressing the critical nature of attending the meetings.
Consent Calendar
Review of past meeting (May 16) minutes. A typographical error was noted that the May 30 meeting’s agenda indicated that the May 2 meeting minutes would be approved. The May 16 minutes were unanimously approved.
Report of the Co-Chairs
Blackwell announced that at the next meeting, Louis Knox (Office of Contract Administration) would talk to the Task Force about MCO and HCAO. Blackwell also asked that each committee designate a chair.
Discussion Item: Review of P-500 & G-100 Forms; Discussion of Contracting Standards
Item was tabled.
Grant Agreements
Discussion of grant agreements will resume at the next Task Force meeting after hearing the outcome of a City Hall grant agreements meeting next week.
Committee Reports
The Master Contract committee distributed its meeting notes, which were discussed by the Task Force. (Notes are attached.)
The Best Practices committee discussed the scope of their work including which counties would be surveyed and what types of questions they would ask.
Final Report
The Task Force discussed the format and timeline of the final report. Members requested that the Department of Administrative Services provide samples of the Living Wage Task Force Final Report as a suggested format guideline. The committees will have the first drafts of their recommendations by July 11. The Task Force set a tentative deadline of August 1 for the Final Report.
Issues Marked for Continued Discussion
Members will continue discussion of contracting standards (including P-500 & G-100 forms) of various City departments as well as grant agreements and the final report.
Monitoring Practices committee and the Standardized Forms committee will present at the next full Task Force meeting on June 13.
Discussion of Agenda
No agenda items were added or removed.
New Business
Illig mentioned a news article about Santa Clara non-profits and said he would bring a copy to the next meeting.
Henny Lee distributed draft hard copies of the Task Force’s boilerplate pages on the City’s web site. He is working with the Department of Telecommunications and Information Services to post the agendas and minutes on the pages.
Public Comment
There were no public comments.
Adjournment
The meeting was adjourned at 2:25 PM
