City Non-Profit Contracting Task Force
February 20, 2003
2:00-4:00 p.m.
Minutes
Present:
Representing Non-Profit Community:
Debbi Lerman, Huckleberry Youth Programs (representing Jim Illig, Project Open Hand)
Salvador Menjivar, Hamilton Family Center
Tiffany Mock-Goeman, Continuum
Tony Michelini, Catholic Charities of the Archdiocese of San Francisco
Sandy Mori, Kimochi, Inc.
Nancy Rubin, Edgewood Center
Jonathan Vernick, Baker Places, Inc.
Representing City Departments:
Judith Blackwell, Office of Contract Administration
Gene Coleman, Mayor's Office of Community Development
Dave Curto, Human Services
Winna Davis, Mayor's Office of Children, Youth, & Their Families
Larry Ross, Dept. of Aging & Adult Services
John Haskell, Contoller's Office
Barbara Garcia, Dept. of Public Health
Others: Staff:
Supervisor Maxwell Henny Lee, Dept of Administrative Services
Mitch Katz, Dept. of Public Health Rebecca Kinney, Dept of Admin. Services
Carmen LeFranc, Controller's Office Angela Karikas, Deputy City Attorney
Trent Rhorer, Department Human Services
Galen Leung, Department of Public Health
Winnie Xie, Status of Women
James Harstad
Michelle Long Dixon, Dept. of Public Health
Anne Okubo, Dept. of Public Health
Patricia Dunn
Richard Waller, Office of Contract Administration
The meeting was called to order by Co-Chair Rubin at 2:10 P.M.
Report of the Co-Chairs
Supervisor Maxwell spoke about the duties of the Task Force.
Review of Board Resolution No. 835-02
It was determined that if a Task Force member sends a representative, she or he must send signed, written notice in advance of the meeting.
Meeting Procedures
The Task Force determined meeting procedures including the establishment of Ground Rules (see attached); methodology; review & establishment of calendar; review of recommendations.
Methodology will include testimony from the public as well as fiscal and programmatic experts on each agenda item and at the end of the meeting. Representatives who need to get input, reports, or other information from their affiliations will report to the Task Force within one week. The Task Force will operate without committees.
The recommendations will be calendared for discussion & possible action by groups: 1. Contracting Procedures, 2. Monitoring & Evaluation, 3. Payment, and 4. Standardization.
The Task Force will look for fiscal impact and standardization on each recommendation. For each recommendation, the Task Force will discuss: 1. The outline of implementation of the steps & procedures; 2. identifying fiscal impact; and if there is time, 3. the initial timeline. If no time is left for the discussion of timeline, the item will be calendared for a later meeting after review of the other recommendations.
The Monitoring & Evaluation group will be the first to be reviewed, beginning with recommendations #6, 11 & 12 on the 2/26 meeting (see agenda). Recommendations #4, 5 & 15 are tentatively grouped for a later meeting. Recommendations # 9, 13 & 14 are tentatively grouped for the same meeting.
Contracting Procedures Recommendations will be grouped for the same meetings and include #2, 3 & 7.
Payment Recommendations will be discussed as a group over an appropriate amount of meetings and include # 8, 10, 16, 17, & 18.
Public Comment
No public comment.
Adjournment
The meeting was adjourned at 3:50 PM.
City Non-Profit Contracting Task Force
Meeting Ground Rules
Draft 2/20/03
1. Members will designate representatives by sending timely, signed, written notice to Task Force staff.
2. Members will use alternates sparingly.
3. If a quorum is not achieved by 20 minutes after the scheduled start time, the meeting will be cancelled and rescheduled.
4. The Task Force will determine an allotted time for each agenda item at the beginning of the meeting.
5. The agenda item's discussion period will be clearly delineated from the decision period.
6. The discussion period will have no more than 25% of its time allotted for discussion of history.
7. Approved recommendations will have full participation and understanding, but not necessarily agreement.
8. Recommendations will be approved by a majority vote.
9. An item will only be revisited only if by unanimous decision of Task Force majority present.
