City Non-Profit Contracting Task Force
March 5, 2003
10:00 a.m. – 12:00 p.m.
Minutes
Present:
Representing Non-Profit Community:
Don Frazier, Walden House (representing Jim Illig, Project Open Hand)
Salvador Menjivar, Hamilton Family Center
Tiffany Mock-Goeman, Continuum
Tony Michelini, Catholic Charities of the Archdiocese of San Francisco
Sandy Mori, Kimochi, Inc.
Nancy Rubin, Edgewood Center
Jonathan Vernick, Baker Places, Inc.
Representing City Departments:
Judith Blackwell, Office of Contract Administration
Gene Coleman, Mayor’s Office of Community Development
Dave Curto, Human Services
Winna Davis, Mayor’s Office of Children, Youth, & Their Families
John Haskell, Controller’s Office (representing Ed Harrington)
Anne Okubo, Dept. of Public Health
Others: Staff:
Winnie Xie, Commission on the Status of Women Rebecca Kinney, Dept of Admin. Services
Bruce Rice, Huckleberry Youth Programs Angela Karikas, Deputy City Attorney
Debbi Lerman, S.F. Human Services Network
Richard Waller, Office of Contract Administration
Michelle Ruggels, Dept. of Public Health
Mike Ward, Office of Contract Administration
Judith Stevenson, Baker Places, Inc.
Artina Lim, Dept. of Public Health
Michelle Long Dixon, Dept. of Public Health
The meeting was called to order by Co-Chair Rubin at 10:10 A.M.
Report of the Co-Chairs
No Report
Discussion & Possible Action Item:
The following notes are taken from the flip charts as written by Co-Chair Rubin in leading the task force’s discussion on the March 5 Agenda, Text enclosed in brackets, [ ], are provided by the task force staff for clarity, additional related information, and/or to summarize the discussion:
Sort Options [When discussing spreadsheet provided by Catholic Charities of contracts with the City and that the information could be list by]
- Department
- Program in Agency
- Source of Funding & Timeline
- Services – Type
Possible Criteria [for selecting contracts to consolidate]
- Similar Services
- Population [served]
How To
Step 1 Within Departments
- DPH - Consolidate Funding & Merge Across Divisions
- Mental Health / Substance Abuse
- Mental Health / Substance Abuse / AIDS / Housing
- Mental Health / Substance Abuse / AIDS / SF General Hospital
- DHS [Department of Human Services] – Look to consolidate [contracts] by
- CBO [community based organizations]
- program within CBO
- time line for funding
- DCYF [Department of Children, Youth & Families] – same as DHS
- MOCD [Mayor’s Office of Community Development] – work order funding to DAAS [Department of Aging & Adult Services], DCYF Resp. to other agencies
- COSW (Commission on the Status of Women] – could they work order to other Depts.
- Other Departments
- JPC [Juvenile Probation Court]
- APD [Adult Probation Department]
- Sheriff
- MOCJ [Mayor’s Office of Criminal Justice]
- DAAS
- PIC [Private Industry Council]
- Redevelopment Agency
Concerns with Model
- $ [funding] may diminish due to consolidation. Focus: general Fund
- Stand alone programs may loose [lose] focus
- Assure no adverse impact to client
- Model needs to work for small agencies
- How to consolidate if different timelines
Elements of Consolidation All Departments
- Standard Admin. Function –1 Document, per CBO, with separate exhibits, consolidate if possible
- Monitoring & Reporting standardized
- Invoicing standardized
Next Mtg.Homework
- MH / SA [Mental Health / Substance Abuse] Cons. Reports
- Use Peter Claver as example
- Smaller Depts. to present model
- AIDS, Housing Office Exp.
2 weeks
Dates ; How to handle w/in one contract - DHS – Grid / Sort of contracts
- DCYF – grid of all contracts with analysis for consolidation
- COSW / MOCD in 3 weeks
Grid re: work orders (15%) - Update Controllers’ list
- Sample monitoring documents
Next Week Agenda
- (Continued) Consolidation
1/3 Analysis at Dept. Level & Time Commitments<< />> - 2/3 Model for Consolidate Monitoring
Public Comment
No public comment.
Adjournment
The meeting was adjourned at 11:55 P.M.
