SUNSHINE ORDINANCE TASK FORCE
COMPLIANCE AND AMENDMENTS COMMITTEE
RESCHEDULED MEETING
(from 5-14-03 to 5-6-03)
MINUTES*
Tuesday, May 6, 2003
4:00 p.m., City Hall, Room 406
Committee Members: Heather Sterner, Chair, Richard Knee, Alexandra Nickliss
Note: Action items: First name indicates Member making motion; second name indicates member seconding motion. All items unanimous except as noted.
The meeting was called to order at 4:00 p.m.
All members present.
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1.
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Approval of minutes of March 18, 2003. Minutes approved. (Nickliss/Knee)
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2.
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Representative from Public Ethics Commission, Oakland, regarding possible amendments to the Sunshine Ordinance and procedures to us to gather information.
Daniel Purnell, Executive Director of the Oakland Public Ethics Commission discussed Oakland’s enforcement provisions of the Sunshine Ordinance and educating and training City employees on how to respond to public record requests.
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3.
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Report on Orders of Determination.
Report from Administrator Donna Hall.
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4.
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Discussion of possible amendments to the Sunshine Ordinance.
- Wording regarding renewal of contract in sole source Section 67.24. (e) (3) (iii).
Deputy City Attorney Llorente will report at the next Compliance and Amendments Committee meeting about Section 67.24. (e) (3) (iii) language and why there is an interpretation restricting and limiting to new contracts.
- Require the taking of minutes in subcommittees of commissions.
Deputy City Attorney Llorente will draft language amending Sunshine Ordinance Section 67.16 Minutes to require taking of minutes in subcommittees of commissions to review at the next Compliance and Amendments Committee meeting.
- Non-profit requirements.
The Administrator will research the number of non-profits, agenda topics, and structure for a future public hearing.
This Committee to make a report to the Sunshine Ordinance Task Force about holding a public hearing regarding amendments to Administrative Code Section 12L (Nonprofits) and request input on agenda topics.
- Penalties for non-compliance.
Continued to the next meeting in June.
- Terms of Task Force members.
The Administrator will make a future recommendation about staggering the appointment terms of Sunshine Task Force Members with the next election of members in May 2004.
- Letter from Steve Lawrence.
The Administrator to write a letter to Mr. Lawrence advising him of the provisions of Sunshine Ordinance Section 67.21L and request his comments on improvements to the Ordinance.
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5.
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Possible dates for community meetings.
This Committee to issue a report at the next Sunshine Task Force Meeting asking for input from members and the public on issues for community meetings and then set up a timetable of meetings. The Public Education and Information Committee would be enrolled in the task of publicly announcing and setting up the meetings.
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6.
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Public comment.
No public comment.
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7.
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Time of Committee meeting.
A meeting time of the second Wednesday of every month at 4:00 p.m. was established.
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8.
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Future Committee items.
None
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The meeting adjourned at 5:38 p.m.
Donna L. Hall, Administrator
*The May 6, 2003 Compliance and Amendments Committee meeting has been recorded and is on file in the Sunshine Ordinance Task Force Office.