September 08, 2004

1.

Approval of minutes of August 11, 2004.

Minutes approved after addition of statement of Chair requesting Member Pilpel to recuse himself from Item #3 and Member Pilpel declining to recuse himself. (Pilpel/Knee) (Comstock absent)

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Member Comstock entered the meeting at this time.

2.

Administrator’s report.

1. Report on past Orders of Determination
2. Report on Dan Boreen complaints
3. Report on Peter Warfield case regarding April 22, 2004 Order of Determination against the Public Library for failure to provide requested information relating to RSI-related employee injuries/problems.
4. Report on Orders of Determination from 8/24/04 Task Force meeting

Report given by Administrator Hall.

Motion adopted referring the Peter Warfield case regarding the April 22, 2004 Order of Determination against the Public Library for failure to provide requested information relating to RSI-related employee injuries/problems, to the full Task Force meeting. (Comstock/Pilpel)

Motion adopted to place an Ethics Commission referral report to be placed on next agenda. (Comstock/Knee)

3.

The Kristen Odlaug case regarding the November 20, 2003 Order of Determination against the Fire Department for failure to provide records.

Kristen Odlaug addressed the Committee stating she still had not received all of her requested information as result of the Order of Determination of November 20, 2003.

Lorrie Kalos, Assistant Deputy Chief, Fire Department, addressed the Committee stating the Department has provided Kristen Odlaug all the information they are able to provide her.

Kristen Odlaug to follow up with the City Attorney’s Office Supervisor of Records.

Motion adopted postponing a decision on this item to he next meeting. (Comstock/Pilpel)

7.

Public comment for items not listed on the agenda. None

4

Discussion regarding 12L, Non-profit provisions.

--Representative from the Controller’s Office.

Peg Stevenson, Controller’s Office, addressed the Committee regarding the 12L provisions of the Administrative Code, specifically 12L.2 (c), stating there was soon to be published a non-profit finance guide which will include compliance issues.

Member Pilpel asked for clarification that 12L.3 refers to contracts--that the contract is an instrument by which requirements are imposed--it is not just for a non-profit that received $250,000 or more but those organizations that receive those funds pursuant to a written agreement. Peg Stevenson stated that is correct.

Member Pilpel stated the list we have of non-profits are entities that receive $250,000 per year, but some are not subject to 12L.

Peg Stevenson to provide a list of agencies that have been audited or have had a compliance check done by those departments.

Quentin Mecke, Human Services Network, addressed the Committee stating he is there to answer any questions.

Mr. Mecke stated the challenge is difficult to capture data that would fall under 12L. Mr. Mecke to provide a list of organizations that would fall under 12L.

Report has been done on city contracts and one from survey that was done.

This item to be placed on next meeting.

5.

Update regarding proposed changes to the Sunshine Ordinance.

Motion adopted recommending the Compliance & Amendments Committee suggest to the Task Force that a survey be sent to all City Departments to receive their comments regarding specific provisions and proposed amendments to the Sunshine Ordinance. (Comstock/Pilpel)

6.

Direction of Compliance & Amendments Committee.

This item continued to the next meeting.

8.

Future suggested agenda items of Committee.

Administrator to report next meeting on update on City College Ad Hoc Committee and Unified School District Ad Hoc Committee.