January 08, 2007

1.

Approval of minutes of December 11, 2006.

Speakers: None

Motion to approve minutes of December 11, 2006. ( Comstock / Craven )

Ayes: Knee, Comstock, Craven

2.

06018/06023

Hearing on the status of the December 20, 2006 Order of Determination of Daisy Anarchy and Hima B. vs. the Entertainment Commission.

Speakers: None

No action taken

Chair Knee, in accordance with Committee consensus, asked the Administrator to request the Mayor's Office presence for the January 23, full Task Force meeting.

3.

06019

Hearing on the status of the December 20, 2006 Order of Determination of SFSM on behalf of Doctor Wayne Lanier vs. the Mayor's Office

Member Comstock indicated that since he was recused from the discussion of this complaint, the signer for the Order of Determination should be Vice-Chair Craven.

Chair Knee in accordance with Committee consensus asked to Administrator to correct the Order of Determination and to send the corrected order to the parties.

Member Comstock recused himself.

Speakers: Wayne Lanier, stated that he did not received documents in searchable PDF format as requested.

Kimo Crossman suggested that this item be pushed to the end of the meeting; that the Mayor's Office be called and instructed to appear at today's meeting.

Member Craven stated that the Task Force should have included language in its Order of Determination instructing the Mayor's Office to 1) report on the progress of their investigation with making secure redaction's in Lotus Notes, 2) to present their written policy on redacting information from the Mayor's calendar, and 3) to provide an electronic version of the prop G calendar in searchable PDF to the complainant.

Chair Knee, in accordance with committee consensus, stated that he will write a letter to the Mayor's Office requesting that they appear at the February 12, 2007 Compliance and Amendments Committee meeting to discuss the suggestion made by Member Craven.

Continued, without objection.

4.

Public comment on items not listed on the agenda.

Speakers: Allen Grossman asked Members if they had received his letter. A regular habit of some agencies is to not show up for Task Force meeting to report on their progress which is indicative of a very arrogant attitude about Sunshine and the Task Force.

Kimo Crossman stated that he was displeased with how the Lanier matter was handled, which could have been continued to the end of the meeting.

5.

Possible amendments to Sections 67.21 to 67.29-7 of the Sunshine Ordinance and subsequent sections as time permits.

1. Sec 67.21 Process for Gaining Access to Public Records; Administrative Appeals
2. Sec 67.21-1 Policy Regarding Use and Purchase of Computer Systems.
3. Sec 67.22 Release of Oral Public Information
4. Sec 67.23 Public Review File – Policy Body Communications.
5. Sec 67.24 Public Information that Must Be Disclosed.
6. Sec 67.25 Immediacy of Response
7. Sec 67.26 Withholding Kept to a Minimum
8. Sec 67.27 Justification of Withholding
9. Sec 67.28 Fees for Duplication
10. Sec 67.29 Index to Records
11. Sec 67.29-1 Records Survive Transition of Officials.
12. Sec 67.29-2 Internet Access/World Wide Web Minimum Standards
13. Sec 67.29-3
14. Sec 67.29-4 Lobbyist On Behalf of the City
15. Sec 67.29-5 Calendars of Certain Officials
16. Sec 67.29-6 Sources of Outside Funding
17. Sec 67.29-7 Correspondence and Records Shall Be Maintained

Speakers: Kimo Crossman suggested that: 67.21 (n) include language that allow inspection on a computer monitor in its original format; 67.21-1 be strengthened; 67.23 require departments to provide a daily report indicating who worked on the request and the amount of time taken to complete the request; 67.24 be strengthened to make it easier to get oral information; 67.25 require departments to keep information on the web in its original format, retained permanently, and keeping personal e-mail addresses; 67.26 require that all communications during contract negotiations be recorded, and identified when information is to be released.

Allen Grossman said that adding detailed rules of behavior in 67.23 shouldn't be necessary, however there should be a remedy regarding the 14 day extension.

Sections 67.21 through 67.27 were discussed and the Administrator recorded recommended amendments.

Chair Knee, in accordance with Committee consensus, asked the Administrator to identify for discussion and possible action Sections 67.8-1, 67.21 (n), 67.21-1, 67.24, and 67.26 through 67.29-7 of the Sunshine Ordinance for the February 2007, meeting agenda, and to note that subsequent sections may be heard if time permits.

6.

Administrator's report.

The Administrator submitted the report.

Speakers: Kimo Crossman requested that his complaint (#06035) be heard at the January 23, 2007 full Task Force meeting; that he may not be able to attend tomorrow's meetings and may want to call in to testify via phone.

7.

Announcements, questions, and future agenda items from Committee members.

Speakers: None

Adjournment The meeting was adjourned at 6:06 p.m.

This meeting has been audio recorded and is on file in the office of the Sunshine Ordinance Task Force