August 8, 2007

Approval of minutes of July 11, 2007.

Speakers: None

Motion to approve minutes of July 11, 2007. (Comstock/Craven)

Ayes: Knee, Comstock, Craven

Absent: Wolfe

Excused: Pilpel

07031

Progress report regarding steps to prevent loss of data: Order of Determination of Patrick Monette-Shaw v. Department of Public Health. (discussion and possible action item) (attachment)

Speakers: Patrick Monette-Shaw stated that he did not receive a copy of the response the department sent to Frank Darby. He also stated that according to the CAC minutes of July 11, 2007, a motion was approved that a letter from the Committee be written and directed to the appropriate persons including Robert Thomas, John Kanaley, Larry Fun, Dr. Mitchell Katz and a carbon copy to Eileen Shields, asking them to direct and train appropriate staff to maintain public electronic records on network drives; that appropriate backup mechanisms and not local drives be used. When he received the letter 20 days later, it only indicated that the Committee wishes to know what steps the department would take and no order was given. According to the department's response, there is no mention of any training has been conducted; therefore, this matter remains unsolved.

The chair apologizes for the errors of omission and will send a copy of the letter from the department to Mr. Monette-Shaw.

Member Craven stated that according to the letter from the department, it does state that new employees are advised not to store files on their local drive and users are reminded frequently to always store their files on the server drives. Therefore, employees have been made aware of this problem and have been corrected.

The chair agrees to send a letter to ask the department to provide proof that training has been conducted and to recommend that the department update their records retention schedule policy to state that electronic records need to be backup on the network drive.

07040/07042

Progress report regarding speaker assignment process: Order of Determination of Dr Ahimsha Sumchai and Francisco Da Costa v. Supervisor Sophie Maxwell. (discussion and possible action item) (attachment)

Speakers: None

The chair with the consent of the members continued the item to the next meeting.

Possible amendments to Sections 67.30 to 67.35 of the Sunshine Ordinance and subsequent sections as time permits.

Sec 67.30 The Sunshine Ordinance Task Force.

Sec 67.31 Responsibility for Administration.

Sec 67.32 Provision of Services to other Agencies; Sunshine Required.

Sec 67.33 Department Head Declaration.

Sec 67.34 Willful Failure Shall Be Official Misconduct.

Sec 67.35 Enforcement Provisions.

Sec 67.36 Sunshine Ordinance Supercedes Other Local Laws.

Sec 67.37 Severability.

Sec 67A.1 Prohibiting the Use of Cell Phones, Pagers and Similar Sound-Producing Electrical Devices At and During Public Meetings.

Speakers: None

The chair reported that he had been informed by an assistant to the Executive Director of New America Media that New America Media wants to retain the nominative power over a seat on the Task Force.

The chair requested Sections 67.30 through 67A.1 to be included in the meeting agenda.

Sections 67.30 (a) through 67.7 were discussed and the clerk recorded recommended amendments.

Administrator's report.

The Administrator submitted his report.

Speaker: Sylvia Johnson spoke on the Administrator's report.

Public comment on items not listed on the agenda.

Speakers: None

Announcements, questions, and future agenda items from Committee members.

Speakers: None

Member Craven stated that she will be out of town from October 5 through October 22 and the full Task Force meeting is scheduled for October 23, 2007. Therefore, she would like to either be excused from that meeting or if the members are available, she would like to have the meeting the first week of October.

The chair requested that this matter be discussed at the next CAC meeting.

The chair indicated that the next CAC meeting has been moved from Wednesday, September 12, 2007 to Monday, September 10, 2007.

Adjournment The meeting was adjourned at 6:06 p.m.

This meeting has been audio recorded and is on file in the office of the Sunshine Ordinance Task Force