SUNSHINE ORDINANCE TASK FORCE
PUBLIC EDUCATION & INFORMATION COMMITTEE
MINUTES
Thursday, February 10, 2005
4:00 p.m., City Hall, Room 406
Committee Members: David Parker, Chair, David Pilpel, Marjorie Williams
Call to Order: The meeting convened at 4:09 p.m.
Roll Call: Present: Pilpel, Williams.
Absent: Parker.
Agenda Changes: Guest speaker on government web sites was heard as the first item.
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1.
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Approval of minutes of January 13, 2005.
Motion to continue. (Pilpel, Williams)
Ayes: Pilpel, Williams
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2.
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Discussion of training options for department custodian of records.
Motion to continue. (Pilpel, Williams)
Ayes: Pilpel, Williams
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3.
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Discussion on community outreach regarding Sunshine Ordinance.
Motion to continue. (Pilpel, Williams)
Ayes: Pilpel, Williams
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4.
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Policy body compliance with 72-hour agenda posting requirement.
Motion to file. (Pilpel, Williams)
Ayes: Pilpel, Williams
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5.
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Consideration of inviting representatives from the print media to discuss free advertising for meeting schedules.
Motion to continue. (Pilpel, Williams)
Ayes: Pilpel, Williams
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6.
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Discuss the sfgov.org web site
Speakers: Umesh Gupta, Web Services Manager E-Government.
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7.
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Public comment.
Speakers: none.
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8.
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Future suggested agenda items of Committee.
Request an update on the review of list of policy bodies.
Request an update on the letter to departments surveying them on how Sunshine affects them and amendments they would like to see.
Member Pilpel requests copies of the Clerk of the Board’s PowerPoint presentation.
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Adjournment
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The meeting adjourned at 5:00 p.m.
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THE AGENDA PACKET IS AVAILABLE FOR REVIEW
MONDAY THROUGH FRIDAY AT CITY HALL, ROOM 244
SUNSHINE ORDINANCE TASK FORCE HEARING PROCEDURES
Note: Each member of the public will be allotted the same maximum number of minutes to speak as set by the Chair at the beginning of each item, excluding persons requested by the Task Force to make presentations.
1. Complainant presents his/her facts and evidence 5 minutes
Other parties of Complainant presents facts & evidence Up to 3 minutes each
2. City responds 5 minutes
Other parties of City respond Up to 3 minutes each
Above total speaking time for Complainant and City to be the same
3. Complainant presents rebuttal 3 minutes
4. lic comment Up to 3 minutes each
(Excluding Complainant & City response, witnesses)
5. Matter is with the Task Force for discussion and deliberation
6. Vote by Task Force
Note: Time must be adhered to
If a speaker is interrupted by questions, the interruption does not count against his/her time.
Disability Access: The hearing room is wheelchair accessible.
Chemical-Based Products: In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products. Please help the City to accommodate these individuals.
Cell phones, pagers and similar sound-producing electronic devices : The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE
Government’s duty is to serve the public, reaching its decision in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, contact Adele Destro by mail to Interim Administrator, Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco CA 94102-4689; by phone at 415 554 7724; by fax at 415 554 7854; or by email at sotf@sfgov.org.
Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Destro or by printing Chapter 67 of the San Francisco Administrative Code on the Internet, http://www.sfgov.org/sunshine/