SUNSHINE ORDINANCE TASK FORCE
EDUCATION, OUTREACH AND TRAINING COMMITTEE
Rescheduled Regular Meeting
MINUTES
Thursday, June 8, 2006
2:45 p.m., City Hall, Room 421
(Note: Time and Room Change)
Committee Members: David Pilpel, Chair; Marjorie Williams; Bruce Wolfe
Note: Each member of the public will be allotted the same maximum number of minutes to speak as set by the Chair at the beginning of each item, excluding persons requested by the Task Force to make presentations.
Call to Order: The meeting was called to order at 2.57 p.m.
Roll Call: Present: Pilpel; Wolfe (Arrived @ 4:04 pm); Williams
Agenda Changes: Items 2 and 3 were taken before Item 1
Deputy City Attorney: Ernie Llorente
Administrator: Frank Darby
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1.
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Presentation re: Designation of Official Newspapers
Speakers: Assistant Director Mike Ward and Supervising Purchaser Alvester Ellis, Office of Contact Administration
Filed without objection.
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2.
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Further discussion re: closed sessions and the attorney-client privilege
Speakers: Deputy City Attorney Paul Zarefsky, City Attorney's Office.
Filed without objection.
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3.
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Further theoretical discussion re: information in electronic vs. printed
Speakers: Deputy City Attorney Paul Zarefsky, City Attorney's Office.
Filed without objection.
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4.
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Scoping of technical discussion re: information stored in electronic vs. printed form
Speakers: None
Member Wolfe expressed concern about storage, search methods, access, media type, and capacity of current technology. Member Wolfe will draft a letter for submission to the public and departments to invite them to the meeting.
Filed without objection.
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5.
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Recommend Sunshine Ordinance Task Force recognition of Todd Wallack.
Committee members discussed their view. No action taken.
Speakers: None
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6.
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Adoption of Minutes of May 11, 2006.
Speakers: None
Motion to adopt minutes of May 11, 2006. ( Wolfe / Williams )
Ayes: Pilpel, Wolfe, Williams
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7.
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Report of the Sunshine Ordinance Task Force Administrator and Deputy City Attorney
Deputy City Attorney Ernest Llorente informed Committee Members that his new assignment may affect his attendance to some future meetings.
Speakers: None
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8.
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Status of monitoring and outreach efforts
Member Williams reported that she met with some Community Based Organizations and Nonprofits and expressed public concerns about their meeting notices.
Speakers: None
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9.
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Recommend Updated Committee Mission Statement and Work Plan
Speakers: None
Motion to recommend to the Task Force that they adapt the updated Mission Statement and Work Plan. ( Wolfe / Williams )
Ayes: Pilpel, Wolfe, Williams
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10.
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Review inventory of existing Sunshine Ordinance Task Force publications
The Administrator was asked to provide the flowchart of the complaint process to the next meeting, and to add the brochure to the web site.
Speakers: None
Continued without objection.
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11.
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Review Sunshine Ordinance Task Force web site.
Continued without objection.
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12.
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Motion changing regular meeting time
Speakers: None
Motion to change the regular meeting time from 4 PM to 3 PM beginning in July 2006. ( Wolfe / Williams )
Ayes: Pilpel, Wolfe, Williams
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13.
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Public comment for items not listed on the agenda
Speakers: None
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14.
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Committee Members' Comments, Questions, and Requests for Future Agenda Items
Chair Pilpel discussed the Calendar of Future agenda items.
Speakers: None
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Adjournment: The meeting was adjourned at 5:48 PM in memory of former City Commissioner Frederick Hobson.
This meeting has been audio recorded and is on file in the office of the Sunshine Ordinance Task Force