SUNSHINE ORDINANCE TASK FORCE

EDUCATION, OUTREACH AND TRAINING COMMITTEE

AGENDA

Thursday, October 8, 2009

4:00 p.m., City Hall, Room 406

Committee Members: Sue Cauthen (Chair), Doyle Johnson, Marjorie Ann Williams

Call to Order; Roll Call; Agenda Changes:

1.		Adoption of September 10, 2009, meeting minutes (action item) (attachment) (5 min)
2.	09030	Hearing on the status of the July 28, 2009, Order of Determination of Ann Grogan against the Police Commission. (discussion/action) (attachment) (10 min)
3.	09052	Hearing on the status of the September 22, 2009, Order of Determination of Charles Pitts against the Shelter Monitoring Committee. (discussion/action) (attachment) (10 min)
4.		Planning Department, Public Library, Department of Public Works and Sunshine compliance (discussion) (10 min)
5.		Department head calendars: How to assure v compliance (discussion) (10 min)
6.		Outreach for Sunshine presentations (discussion) (attachments)(10 min) Education, Outreach and Training Committee performance guidelines Police community relations meetings League of Women Voters Council of District Merchants Glen Park Association
7.		SFPUC’s Sunshine procedures (discussion/action) (attachment) (10 min)
8.		Update: YBR printing issues (10 min)
9.		Results of contact with neighborhood newspaper editors Chair Cauthen: Central City Extra and Westside Observer. Member Williams: SF Bay View, VisValley Grapevine and Sun Reporter. Member Johnson: Castro Courier, Haight-Ashbury Beat, Richmond Review and Sunset Beacon.
10.		Public comment for items not listed on the agenda (no attachment)
11.		Committee Members’ Comments, Questions, and Requests for Future Agenda Items (no attachment)
Adjournment			Next regularly scheduled meeting: November 12, 2009

THE AGENDA PACKET IS AVAILABLE FOR REVIEW

MONDAY THROUGH FRIDAY AT CITY HALL, ROOM 244

SUNSHINE ORDINANCE TASK FORCE HEARING PROCEDURES

Note: Each member of the public will be allotted the same maximum number of minutes to speak as set by the Chair at the beginning of each item, excluding persons requested by the Task Force to make presentations. Any person speaking during a public comment period may supply a brief written summary of their comments, which shall, if no more than 150 words, be included in the minutes. (Section 67.16)

Each member of the public who is unable to attend the public meeting or hearing may submit to the City, by the time the proceeding begins, written comments regarding the subject of the meeting or hearing; these comments will be made a part of the official public record. (Section 67.7-1 (c))

Persons wishing to comment at meetings of the Task Force and its committees are encouraged to fill out speaker cards to ensure accuracy of identification. This is not a requirement; speakers may remain anonymous.

1.	Complainant presents his/her facts and evidence	5 minutes
	Other parties of Complainant present facts and evidence		Up to 3 minutes each
2.	City responds	5 minutes
	Other parties of City respond		Up to 3 minutes each

(Above total speaking times for Complainant and City to be the same.)

3.	Matter is with the Task Force for discussion and questions.
4.	Respondent and Complainant presents clarification/rebuttal	3 minutes
5.	Matter is with the Task Force for motion and deliberation.
6.	Public comment (Excluding Complainant & City response, witnesses)	Up to 3 minutes each
7.	Vote by Task Force (Public comment at discretion of chair on new motion and/or on new motion if vote fails.)

Note: Time must be adhered to. If a speaker is interrupted by questions, the interruption does not count against his/her time.

Disability Access: The hearing room is wheelchair accessible.

Chemical-Based Products: In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products. Please help the City to accommodate these individuals.

Cell phones, pagers and similar sound-producing electronic devices: The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE: Government’s duty is to serve the public, reaching its decision in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, contact the Administrator by mail to: Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco CA 94102-4689; by phone at (415) 554-7724; by fax at (415) 554-7854; or by email at sotf@sfgov.org.

Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from the Administrator or by printing Chapter 67 of the San Francisco Administrative Code from the Internet, at URL: http://www.sfgov.org/site/sunshine_page.asp?id=34495

Lobbyist Registration & Reporting Requirements: Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (SF Campaign & Governmental Conduct Code Sec. 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 30 Van Ness Avenue, Suite 3900, San Francisco, CA 94102; telephone (415 581-2300; fax (415 581-2317); website: sfgov.org/ethics.

Last updated: 10/13/2009 11:35:30 PM