SUNSHINE ORDINANCE TASK FORCE
AGENDA
Tuesday, June 22, 2004
4:00 p.m., City Hall, Room 408
Task Force Members
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Seat 1
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Vacant
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Seat 8
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Garrett Jenkins
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Seat 2
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Richard Knee
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Seat 9
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David Parker
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Seat 3
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Sue Cauthen
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Seat 10
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Alexandra Nickliss
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Seat 4
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Vacant
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Seat 11
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Marjorie Ann Williams
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Seat 5
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Heather Sterner
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Ex-officio
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Vacant
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Seat 6
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Doug Comstock
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Ex-officio
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Donna Hall
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Seat 7
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David Pilpel
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Note: Each item on the Agenda may include minutes, department or agency letters and reports; Task Force reports; and public correspondence. These items will be available for review at City Hall, Sunshine Ordinance Task Force Office, Room 244.
Call to Order
Roll Call
Agenda Changes
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1.
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Approval of minutes of May 25, 2004. (Donna Hall) (action item) (5 min)
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2.
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Report from City Administrator on progress of Index of Records. (Jill Lerner) (information item) (15 min)
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3.
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Report from the Public Education & Information Committee. (David Parker) (10 min)
-- Draft minutes of June 10, 2004. (information item)
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4.
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Report from the Complaint Committee meeting of June 8, 2004. (Doug Comstock) (10 min)
A. Draft minutes of June 8, 2004. (information item)
B. Recommendation to approve jurisdiction regarding complaint of Jane Martin against the Public Utilities Commission for alleged failure to release requested information (action item)
C. Recommendation to approve jurisdiction regarding complaint of John Darmanin against the Fire Commission for alleged failure to allow public comment; failure to disclose closed session information; failure to provide minutes within the time line; failure to produce redacted transcripts. (action item)
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5.
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Report from Compliance & Amendments Committee meeting of June 9, 2004. (Richard Knee) (discussion & possible action item) (10 min)
A. Draft minutes of June 9, 2004 (information item)
B. Recommendation that the Task Force re-hear portions of February 24, 2004 complaint of John Kelly against the Department of Building Inspection with regard to documents that were destroyed. (action item)
C. Jurisdiction of complaint of Peter Warfield against the Public Library alleging the Library violated the Sunshine Ordinance by not providing all the requested materials that were in the possession of the Library and by not citing the statutory sections and case law authority for its non-disclosure. (action item)
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6.
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Public hearing, continued from 5/25/04, complaint of Matthew Brennan against Supervisor Gonzalez’ Office for alleged failure to provide complete information. (action item) (20 min)
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7.
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Public hearing, complaint of Jane Martin against the Public Utilities Commission for alleged failure to release requested information. (action item) (20 min)
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8.
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Public hearing, complaint of John Darmanin against the Fire Commission for alleged failure to allow public comment; failure to disclose closed session information; failure to provide minutes within the time line; failure to produce redacted transcripts. (action item) (20 min)
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9.
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Public hearing, continued from 5/25/04, 5/4/04 complaint of Peter Warfield against the Public Library for alleged failure to provide public records used as the basis for, or supports, the Library’s public statements and year 2004 prepared documents concerning RSI problems of employees, excluding personally identifiable information. (action item) (20 min)
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10.
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Public hearing, 6/1/04 complaint of Peter Warfield against the Public Library alleging the Library violated the Sunshine Ordinance by not providing all the requested materials that were in the possession of the Library and by not citing the statutory sections and case law authority for its non-disclosure. (action item) (20 min)
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11.
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Recommendation that the Task Force re-hear portions of February 24, 2004 complaint of John Kelly against the Department of Building Inspection with regard to documents that were destroyed. (action item)
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12.
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Update regarding Board of Supervisors motion for proposed changes to the Sunshine Ordinance. (information and possible action item) (10 min)
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13.
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Clerk of the Board policy of no longer providing subscription service for agendas. (information and possible action item) (10 min)
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14.
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Administrator’s Report for June. (Donna Hall) (discussion item) (5 min)
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15.
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Public comment for items not listed on the agenda. (no action) (10 min)
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16.
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Suggested future agenda items from the Task Force. (discussion item) (5 min)
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Adjournment
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Next Regular Meeting July 27, 2004
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THE AGENDA PACKET IS AVAILABLE FOR REVIEW
MONDAY THROUGH FRIDAY AT CITY HALL, ROOM 244
SUNSHINE ORDINANCE TASK FORCE HEARING PROCEDURES
Note: Each member of the public will be allotted the same maximum number of minutes to speak as set by the Chair at the beginning of each item, excluding persons requested by the Task Force to make presentations.
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1.
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Complainant presents his/her facts and evidence
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5 minutes
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Other parties present facts and evidence
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Up to 3 minutes each
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2.
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City responds
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5 minutes
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Other parties of City respond
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Up to 3 minutes each
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Above total speaking time for Complainant and City to be the same
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3.
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Complainant presents rebuttal
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3 minutes
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4.
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Public comment
(Excluding Complainant & City response, witnesses
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Up to 3 minutes each
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5.
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Matter is with the Task Force for discussion and deliberation
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6.
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Vote by Task Force
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Note: Time must be adhered to
If a speaker is interrupted by questions, the interruption does not count against his/her time.
Disability Access: The hearing room is wheelchair accessible.
Chemical-Based Products: In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products. Please help the City to accommodate these individuals.
Cell phones, pagers and similar sound-producing electronic devices : The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE
Government’s duty is to serve the public, reaching its decision in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco CA 94102-4689; by phone at 415 554 7724; by fax at 415 554 7854; or by email at Donna.Hall@sfgov.org.
Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by printing Chapter 67 of the San Francisco Administrative Code on the Internet, http://www.sfgov.org/sunshine/
Lobbyist Registration & Reporting Requirements
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (SF Campaign & Governmental Conduct Code Sec. 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 30 Van Ness Avenue, Suite 3900, San Francisco, CA 94102; telephone (415 581-2300; fax (415 581-2317); web site: sfgov.org/ethics.