SUNSHINE ORDINANCE TASK FORCE
AGENDA
Tuesday, August 24, 2004
4:00 p.m., City Hall, Room 408
Task Force Members
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Seat 1
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Vacant
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Seat 8
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Garrett Jenkins
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Seat 2
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Richard Knee
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Seat 9
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David Parker
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Seat 3
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Sue Cauthen
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Seat 10
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Alexandra Nickliss
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Seat 4
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Vacant
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Seat 11
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Marjorie Ann Williams
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Seat 5
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Heather Sterner
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Ex-officio
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Vacant
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Seat 6
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Doug Comstock
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Ex-officio
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Gloria Young
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Seat 7
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David Pilpel
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Note: Each item on the Agenda may include minutes, department or agency letters and reports; Task Force reports; and public correspondence. These items will be available for review at City Hall, Sunshine Ordinance Task Force Office, Room 244.
Call to Order
Roll Call
Agenda Changes
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1.
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Approval of minutes. (Donna Hall) (action item) (5 min)
A. July 26, 2004.
B. July 27, 2004.
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2.
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Report from Compliance & Amendments Committee meeting of July 14 and August 11, 2004. (Richard Knee) (discussion & possible action item) (10 min)
A. Minutes of July 14, 2004 (information item)
B. Draft minutes of August 11, 2004. (information item)
C. Recommendation that the John Kelly June 22, 2004 Order of Determination against the Department of Building Inspection be forwarded to the Board of Supervisors as a violation of Section 67.30 (c). (action item)
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3.
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Report from the Public Education & Information Committee meeting of July 15 and August 17, 2004. (David Pilpel) (10 min)
A. Minutes of July 15, 2004. (information item)
B. Draft minutes of August 17, 2004. (information item)
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4.
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Report from the Complaint Committee meeting of August 10, 2004. (Sue Cauthen) (10 min)
A. Draft minutes of August 10, 2004. (information item)
B. Materials to assist the Task Force in making factual and legal determinations. (discussion and possible action item)
C. Recommendation to approve jurisdiction regarding 8/3/04 complaint of Peter Warfield against the San Francisco Public Library Commission for alleged inadequate minutes that were published earlier this year.
D. Recommendation to approve jurisdiction regarding 8/3/04 complaint of Peter Warfield against the San Francisco Public Library regarding alleged failure to produce records. (action item)
E. Recommendation to approve jurisdiction regarding 8/3/04 complaint of Peter Warfield against the San Francisco Public Library for alleged failure of a timely response to an Immediate Disclosure Request and regarding alleged improper redaction of contact information. (action item)
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5.
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Continued from 7/27/04, reconsideration of Order of Determination of 6/22/04, complaint of John Darmanin against the Fire Commission for alleged failure to allow public comment; failure to disclose closed session information; failure to provide minutes within the time line; failure to produce redacted transcripts. (action item) (20 min)
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6.
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Continued from 7/27/04, public hearing, complaint of Jane Martin against the Public Utilities Commission for alleged failure to release requested information. (action item) (20 min)
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7.
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Reconsideration of Order of Determination of July 27, 2004 regarding complaint of John Kelly against the Department of Building Inspection for alleged failure by the Department to provide copies of requested records; and for official misconduct by Deputy Director Hutchinson for alleged willful failure to provide a response to a records request. (action item)
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8.
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Public hearing, 8/3/04 complaint of Peter Warfield against the San Francisco Public Library Commission for alleged inadequate minutes that were published earlier this year. (action item) (20 min)
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9.
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Public hearing, 8/3/04 complaint of Peter Warfield against the San Francisco Public Library regarding alleged failure to produce records. (action item) (20 min)
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10.
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Public hearing, 8/3/04 complaint of Peter Warfield against the San Francisco Public Library for alleged failure of a timely response to an Immediate Disclosure Request and regarding alleged improper redaction of contact information. (action item) (20 min)
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11.
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Update regarding Board of Supervisors motion for proposed changes to the Sunshine Ordinance. (information and possible action item) (10 min)
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12.
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Administrator’s Report for August. (Donna Hall) (discussion item) (5 min)
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13.
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Public comment for items not listed on the agenda. (no action) (10 min)
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14.
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Suggested future agenda items from the Task Force. (discussion item) (5 min)
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Adjournment
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Next Regular Meeting September 28, 2004
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THE AGENDA PACKET IS AVAILABLE FOR REVIEW
MONDAY THROUGH FRIDAY AT CITY HALL, ROOM 244
SUNSHINE ORDINANCE TASK FORCE HEARING PROCEDURES
Note: Each member of the public will be allotted the same maximum number of minutes to speak as set by the Chair at the beginning of each item, excluding persons requested by the Task Force to make presentations.
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1.
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Complainant presents his/her facts and evidence
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5 minutes
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Other parties present facts and evidence
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Up to 3 minutes each
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2.
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City responds
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5 minutes
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Other parties of City respond
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Up to 3 minutes each
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Above total speaking time for Complainant and City to be the same
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3.
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Complainant presents rebuttal
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3 minutes
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4.
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Public comment
(Excluding Complainant & City response, witnesses
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Up to 3 minutes each
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5.
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Matter is with the Task Force for discussion and deliberation
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6.
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Vote by Task Force
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Note: Time must be adhered to
If a speaker is interrupted by questions, the interruption does not count against his/her time.
Disability Access: The hearing room is wheelchair accessible.
Chemical-Based Products: In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products. Please help the City to accommodate these individuals.
Cell phones, pagers and similar sound-producing electronic devices : The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE
Government’s duty is to serve the public, reaching its decision in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco CA 94102-4689; by phone at 415 554 7724; by fax at 415 554 7854; or by email at Donna.Hall@sfgov.org.
Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by printing Chapter 67 of the San Francisco Administrative Code on the Internet, http://www.sfgov.org/sunshine/
Lobbyist Registration & Reporting Requirements
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (SF Campaign & Governmental Conduct Code Sec. 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 30 Van Ness Avenue, Suite 3900, San Francisco, CA 94102; telephone (415 581-2300; fax (415 581-2317); web site: sfgov.org/ethics.