SUNSHINE ORDINANCE TASK FORCE
AGENDA
Tuesday, October 26, 2004
4:00 p.m., City Hall, Room 408
Task Force Members
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Seat 1
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Erica Craven
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Seat 8
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Garrett Jenkins
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Seat 2
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Richard Knee
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Seat 9
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David Parker
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Seat 3
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Sue Cauthen
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Seat 10
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Alexandra Nickliss
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Seat 4
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Vacant
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Seat 11
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Marjorie Ann Williams
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Seat 5
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Heather Sterner
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Ex-officio
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Vacant
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Seat 6
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Doug Comstock
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Ex-officio
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Gloria Young
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Seat 7
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David Pilpel
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Note: Each item on the Agenda may include minutes, department or agency letters and reports; Task Force reports; and public correspondence. These items will be available for review at City Hall, Sunshine Ordinance Task Force Office, Room 244.
Call to Order
Roll Call
Agenda Changes
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1.
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Approval of minutes of September 28, 2004. (Donna Hall) (action item) (5 min)
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2.
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Consideration of recommendation from the Compliance & Amendments Committee to refer the 3/8/04 complaint of Peter Warfield and the 4/22/04 Order of Determination, and all supporting documents, to separate agencies with enforcement powers because of the Public Library’s alleged failure to comply with the Order of Determination. (The Order of Determination required the Public Library to provide assistance in obtaining records in the department’s control, and to provide statutory provisions which would exempt documents from disclosure relating to RSI-related employee injuries/problems.) (action item)
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3.
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Report from Rules Committee meeting of September 22, 2004. (Heather Sterner) (20 min)
- Draft Minutes of September 22, 2004 (information item)
- Recommendation to add language to the Complaint Procedures regarding reconsideration of Orders of Determination. (action item)
- Recommendation that members of the Task Force request from the chairs of committees if they wish to speak on an item on a committee agenda if they are not a member of that committee. (action item)
- Recommendation that when members of the Task Force have questions of departments regarding an issue before the Task Force that the questions go through the Administrator who will then contact the department and copy the request to all Task Force members. (action item)
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4.
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Report from Compliance & Amendments Committee meeting of October 13, 2004. (Richard Knee) (20 min)
- Draft Minutes of October 13, 2004 (information item)
- Approval of updated Compliance & Amendments Committee Mission and Work Plan. (action item)
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5.
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Report from the Public Education & Information Committee meeting of October 14, 2004. (David Parker) (10 min)
- Draft Minutes of October 14, 2004. (information item)
B. Approval of updated Public Education & Information Committee Mission and Work Plan. (action item)
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6.
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Administrator’s Report for October. (Donna Hall) (discussion item) (5 min)
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7.
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Public comment for items not listed on the agenda. (no action) (10 min)
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8.
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Suggested future agenda items from the Task Force. (discussion item) (5 min)
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Adjournment
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Next Regular Meeting November 23, 2004
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THE AGENDA PACKET IS AVAILABLE FOR REVIEW
MONDAY THROUGH FRIDAY AT CITY HALL, ROOM 244
SUNSHINE ORDINANCE TASK FORCE HEARING PROCEDURES
Note: Each member of the public will be allotted the same maximum number of minutes to speak as set by the Chair at the beginning of each item, excluding persons requested by the Task Force to make presentations.
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1.
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Complainant presents his/her facts and evidence
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5 minutes
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Other parties present facts and evidence
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Up to 3 minutes each
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2.
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City responds
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5 minutes
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Other parties of City respond
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Up to 3 minutes each
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Above total speaking time for Complainant and City to be the same
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3.
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Complainant presents rebuttal
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3 minutes
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4.
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Public comment
(Excluding Complainant & City response, witnesses
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Up to 3 minutes each
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5.
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Matter is with the Task Force for discussion and deliberation
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6.
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Vote by Task Force
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Note: Time must be adhered to
If a speaker is interrupted by questions, the interruption does not count against his/her time.
Disability Access: The hearing room is wheelchair accessible.
Chemical-Based Products: In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products. Please help the City to accommodate these individuals.
Cell phones, pagers and similar sound-producing electronic devices : The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE
Government’s duty is to serve the public, reaching its decision in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, contact Donna Hall by mail to Administrator, Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco CA 94102-4689; by phone at 415 554 7724; by fax at 415 554 7854; or by email at Donna.Hall@sfgov.org.
Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or by printing Chapter 67 of the San Francisco Administrative Code on the Internet, http://www.sfgov.org/sunshine/
Lobbyist Registration & Reporting Requirements
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (SF Campaign & Governmental Conduct Code Sec. 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 30 Van Ness Avenue, Suite 3900, San Francisco, CA 94102; telephone (415 581-2300; fax (415 581-2317); web site: sfgov.org/ethics.