SUNSHINE ORDINANCE TASK FORCE
AGENDA
Tuesday, February 27, 2007
4:00 p.m., City Hall, Room 408
Task Force Members
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Seat 1
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Erica Craven (Vice Chair)
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Seat 8
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Bruce Wolfe
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Seat 2
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Richard Knee
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Seat 9
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Hanley Chan
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Seat 3
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Sue Cauthen
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Seat 10
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Nick Goldman
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Seat 4
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Vacant
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Seat 11
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Marjorie Ann Williams
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Seat 5
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Kristin Chu
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Seat 6
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Doug Comstock (Chair)
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Ex-officio
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Gloria Young
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Seat 7
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David Pilpel
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Ex-officio
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Vacant
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Note: Each item on the Agenda may include minutes, department or agency letters and reports; Task Force reports; and public correspondence. These items will be available for review at City Hall, Sunshine Ordinance Task Force, Room 244.
Call to Order; Roll Call; Agenda Changes
| 1. |
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Approval of minutes of January 23, 2007. (action item) (5 min) (attachment)
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| 2. |
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Report from Complaint Committee meeting of December 12, 2006 & February 13, 2007. (Sue Cauthen) (action item) (10 min) (attachment)
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06022
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Determination of jurisdiction of complaint filed by Michael Petrelis against the Department of Public Health for alleged failure to make minutes available. (action item) (attachment)
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06024
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Determination of jurisdiction of complaint filed by Michael Petrelis against the Department of Public Health – HIV Prevention Planning Council for alleged failure to allow public comment and photographing during its meetings. (action item) (attachment)
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06030
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Determination of jurisdiction of complaint filed by Kimo Crossman against the Clerk of the Board of Supervisors alleging a violation by the Department head for deleting e-mail communications advice from the City Attorney. (action item) (attachment)
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06032
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Determination of jurisdiction of complaint filed by Michael Petrelis against the Department of Public Health – HIV Prevention Planning Council for allegedly changing the agenda without advance notice. (action item) (attachment)
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06035
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Determination of jurisdiction of complaint filed by Kimo Crossman against the Sunshine Ordinance Task Force Administrator and the Clerk of the Board alleging that the Administrator is not a full time position. (action item) (attachment)
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07002A
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Determination of jurisdiction of complaint filed by Kimo Crossman against the Mayor's Office for alleged failure to allow inspection of the Mayor's Calendar. (action item) (attachment)
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07002B
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Determination of jurisdiction of complaint filed by Kimo Crossman against the Mayor's Office for alleged failure to retain correspondence and calendar information. (action item) (attachment)
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07003
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Determination of jurisdiction of complaint filed by Steven Lawrence against the Public Utilities Commission for alleged incomplete production of documents and untimely response. (action item) (attachment)
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07004
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Determination of jurisdiction of complaint filed by Steven Lawrence against the Public Utilities Commission for alleged failure to respond to a records request, not minimally redacting and untimely response. (action item) (attachment)
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07005/07007
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Determination of jurisdiction of complaint filed by Kimo Crossman against the Department of Telecommunications and Information Services for alleged failure to respond in a timely manner, failure to provide passive meeting notice, failure to provide records, and not incrementally delivering records. (action item) (attachment)
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07006
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Determination of jurisdiction of complaint filed by Kimo Crossman against the Sunshine Ordinance Task Force Administrator for alleged illegal redaction of email addresses and filename paths. (action item) (attachment)
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| 3. |
06022
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Public Hearing, complaint filed by Michael Petrelis against the Department of Public Health for alleged failure to make minutes available. (action item) (30 min) (attachment)
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| 4. |
06024
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Public Hearing, complaint filed by Michael Petrelis against the Department of Public Health – HIV Prevention Planning Council for alleged failure to allow public comment and photographing during its meetings. (action item) (30 min) (attachment)
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| 5. |
06030
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Public Hearing, complaint filed by Kimo Crossman against the Clerk of the Board of Supervisors alleging a violation by the Department head for deleting e-mail communications advice from the City Attorney. (action item) (30 min) (attachment)
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| 6. |
06032
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Public Hearing, complaint filed by Michael Petrelis against the Department of Public Health – HIV Prevention Planning Council for allegedly changing the agenda without advance notice. (action item) (30 min) (attachment)
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7.
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06035
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Public Hearing, complaint filed by Kimo Crossman against the Sunshine Ordinance Task Force Administrator and the Clerk of the Board alleging that the Administrator is not a full time position. (action item) (30 min) (attachment)
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| 8. |
07002A
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Public Hearing, complaint filed by Kimo Crossman against the Mayor's Office for alleged failure to allow inspection of the Mayor's Calendar. (action item) (30 min) (attachment)
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| 9. |
07002B
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Public Hearing, complaint filed by Kimo Crossman against the Mayor's Office for alleged failure to retain correspondence and calendar information. (action item) (30 min) (attachment)
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10.
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07003
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Public Hearing, complaint filed by Steven Lawrence against the Public Utilities Commission for alleged incomplete production of documents and untimely response. (action item) (30 min) (attachment)
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| 11. |
07004
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Public Hearing, complaint filed by Steven Lawrence against the Public Utilities Commission for alleged failure to respond to a records request, not minimally redacting and untimely response. (action item) (30 min) (attachment)
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| 12. |
07005/07007
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Public Hearing, complaint filed by Kimo Crossman against the Department of Telecommunications and Information Services for alleged failure to respond in a timely manner, failure to provide passive meeting notice, failure to provide records, and not incrementally delivering records. (action item) (30 min) (attachment)
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| 13. |
07006
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Public Hearing, complaint filed by Kimo Crossman against the Sunshine Ordinance Task Force Administrator for alleged illegal redaction of email addresses and filename paths. (action item) (30 min) (attachment)
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14.
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Report: Compliance and Amendments Committee: meeting of February 12, 2007. (Richard Knee). (discussion and possible action) (5 min) (attachment)
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| 15. |
06025
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Recommendation from the Compliance and Amendments Committee that Ron Vinson, of the Department of Telecommunications and Information Services, be found in willful misconduct for failure to discharge his duties imposed by the Sunshine Ordinance with respect to Mr. Vinson's failure to respond to the Order of Determination issued by the full Task Force on January 23, 2007 and failure to appear before the Compliance and Amendments Committee; that potential referral, based on that finding, to the Ethics Commission and/or other appropriate body be considered. (discussion and possible action) (15 min) (attachment)
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| 16. |
06027
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Recommendation from the Compliance and Amendments Committee that Ron Vinson, of the Department of Telecommunications and Information Services, be found in willful misconduct for failure to discharge his duties imposed by the Sunshine Ordinance with respect to the underline complaint, for failure to respond to the Order of Determination issued by the full Task Force on January 23, 2007, and for failure to appear before the Compliance and Amendments Committee; that potential referral, based on that finding, to the Ethics Commission and/or other appropriate body be considered. (discussion and possible action) (15 min) (attachment)
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17.
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Report: Education Outreach and Training Committee: Special meeting of February 26, 2007. (May include recommendation regarding annual Sunshine training.) (David Pilpel). (discussion and possible action) (15 min) (no attachment)
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| 18. |
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Administrator's Report. (discussion) (5 minutes) (attachment)
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19.
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Public comment for items not listed on the agenda. Public comment to be held at 5:00 p.m., or as soon thereafter as possible. (no action item) (12 min)
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20.
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Announcements, questions, and future agenda items from the Task Force. (no action item) (5 min) (no attachment)
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Adjournment
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Next Meeting March 27, 2007
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THE AGENDA PACKET IS AVAILABLE FOR REVIEW MONDAY THROUGH FRIDAY AT CITY HALL, ROOM 244
SUNSHINE ORDINANCE TASK FORCE HEARING PROCEDURES
Note: Each member of the public will be allotted the same maximum number of minutes to speak as set by the Chair at the beginning of each item, excluding persons requested by the Task Force to make presentations. Any person speaking during a public comment period may supply a brief written summary of their comments, which shall, if no more than 150 words, be included in the minutes. (Section 67.16)
Each member of the public who is unable to attend the public meeting or hearing may submit to the City, by the time the proceeding begins, written comments regarding the subject of the meeting or hearing; these comments will be made a part of the official public record. (Section 67.7-1 (c))
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1.
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Complainant presents his/her facts and evidence
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5 minutes
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Other parties present facts and evidence
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Up to 3 minutes each
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2.
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City responds
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5 minutes
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Other parties of City respond
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Up to 3 minutes each
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Above total speaking time for Complainant and City to be the same
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3.
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Complainant presents rebuttal
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3 minutes
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4.
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Public comment
(Excluding Complainant & City response, witnesses)
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Up to 3 minutes each
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5.
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Matter is with the Task Force for discussion and deliberation
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6.
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Vote by Task Force
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Note: Time must be adhered to, if a speaker is interrupted by questions, the interruption does not count against his/her time.
Disability Access: The hearing room is wheelchair accessible.
Chemical-Based Products: In order to assist the City's efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products. Please help the City to accommodate these individuals.
Cell phones, pagers and similar sound-producing electronic devices : The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE
Government's duty is to serve the public, reaching its decision in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, contact Frank Darby by mail to Administrator, Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco CA 94102-4689; by phone at 415 554 7724; by fax at 415 554 7854; or by email at sotf@sfgov.org.
Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Mr. Darby or by printing Chapter 67 of the San Francisco Administrative Code on the Internet, http://www.sfgov.org/sunshine/
Lobbyist Registration & Reporting Requirements
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (SF Campaign & Governmental Conduct Code Sec. 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 30 Van Ness Avenue, Suite 3900, San Francisco, CA 94102; telephone (415 581-2300; fax (415 581-2317); web site: sfgov.org/ethics.